Vista Point 2R-CS070917
THE.CiTY.OF
September 17, 2007
COPPELL
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Jimmy Parrott
Bullard Construction
P.o. Box 575
Addison, TX 75001
Fax: 972/661-8985
RE: Vista Point II, Lot 2R Block A
Final Acceptance Conditions
Dear Mr. Parrott:
On July 2, 2007 a walk-through inspection was conducted for the referenced project. It
appears that all punchlist items have been completed. An error was discovered in our
records regarding the letter sent to you on July 26, stating that the two year maintenance
bonds and as-built drawings were received from the contractor. At this time, the remaining
requirements for sign-off on the CO must be supplied. They are as follows:
1. Provide a maintenance bond from a registered surety for 50% of the contract value of
work performed in the public right-of-way and easements for a 2-year period beginning
on the date of final acceptance.
2. Provide record drawings of the public improvements from the engineer to be submitted
to City of Coppell Engineering Department. As-builts consist of I set full size paper
copy, 1 set full size mylar and CD with Autocad.dwg files.
Once these items have been received, reviewed and accepted, I will sign off on the CO and
send a final acceptance letter. If you have any questions, please call me at 972/ 304-3679.
Sinc~4
(1/1/6 ())gp
Rick O'Dell
Construction Inspector
Office Phone: 972/304-7090
Fax: 972/304-3570
cc: Kenneth M. Griffin, P.E., Director of Engineering & Public Works
Glenn Hollowell, P.E., Assistant Director of Public Works
Greg Jones, Chief Building Official
Tim Oates, Fire Marshal
Steven M. Heilbrun, Pacheco Koch, Fax: 972/235-9544
Attachment
255 PARKWAY * P.O.BOX 9478 * COPPELL TX 75019 * TEL 972/462 0022 * FAX 972/304 3673
CITY OF COPPELL ENGINEERING DEPARTMENT
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Record-DrawinQ Content and Submittal Requirements
As required by Section XV of the City of Coppell Subdivision Regulations, signed
and sealed Record-drawings (As-built plans) must be submitted by the Engineer
of a project before final acceptance of the public improvements can be granted.
Public Improvements include, but are not limited to: Paving (in and out of the
R OW.), water lines, sanitary sewer lines, storm sewer lines, sidewalks, ramps
and other accessible routes, stamped concrete and engineered retaining walls.
For the purpose of this document, the terms "As-built" and "Record-drawing" shall
be considered interchangeable and synonymous.
Section XV of the City of Coppell Subdivision Regulations reads as follows:
SUBDIVISION REGULATIONS. CITY OF COPPELL, TEXAS
SECTION XV - AS-BUILT PLANS
SECTION XV - AS-BUlL T PLANS
Prior to final acceptance by the City of the public improvements in the subdivision, the Engineer
for the Developer shaJI submit to the Engineering Department a reproducible mylar set of
drawings and two (2) sets of blue line prinl3 of paving, drainage, waler, sanitary sewer and ()ther
improvements showing all changes made in the plans during construction and containing on each
sheet an "As-BuUt" stamp bearing the signature of the Engineer and the date.
If the design of the improvements was computer generated, a diskette shall be subm itred
containing all improvements in an AutoCad format that can be transferred to the City's data
base.
END OF SECTION
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CITY OF COPPELL ENGINEERING DEPARTMENT
Record-Drawing Submittal Procedures
1 Upon substantial completion of the Civil improvements of the Project, as
determined by a City of Cappel! Engineering inspector, the construction plans
documenting any and all contractor changes or deviations from the plans as
originally approved should be returned to the Project Engineer for revision.
2. The Project Engineer shall revise the construction plans to reflect the "as-
constructed" state of the Project. These revised plans shall bear the Project
Engineer's seal, signature, date and "As-Built" or "Record-Drawing" stamp on
each sheet.
3. One 2411x36" (D-size) paper copy of the "Record-Drawing" construction plans
shall be delivered to the City of Coppell Engineering Department for review.
Upon review completion, one of the following will occur:
a. The Project Engineer will be notified that the Record- Drawings are
acceptable with no comments
b The Project Engineer will be notified that the Record- Drawings contain
City of Coppell Engineering Department comments. The construction
plans will be returned to the Project Engineer for revision and re-submittal
for final approval.
4 At such time that the Record-Drawings are deemed acceptable by the City of
Coppell Engineering Department, the Project Engineer shall submit the
following items to the Engineering Department
a Two sets of Architectural D-size Record-Drawings on paper.
b. One set of Architectural D-size Record-Drawings on mylar.
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CITY OF COPPELL ENGINEERING DEPARTMENT
C. One CD containing the electronic files of the Record-Drawings in AutoCad
dwg format, release 14 or later version Ensure that any X-ref layers or
linked images are included
5 Completion of steps 1-4 will result in the Record-Drawing submittal portion of
the final acceptance process being satisfied.
Common Record-Drawing Submittal Pitfalls
The City of Coppell Engineering Department will make every effort to assist in the
successful submittal of engineering Record-Drawings. It is understood that every
project has its share of complications: however, the following "reasons" for
incorrect or non-existent Record-Drawings are unacceptable:
. The drawings were sent to the "City", (Submittals must be sent to the
Engineering Department accompanied by a submittal letter).
. The drawings were sent to the architect. (Submittals must be sent to the
Engineering Department accompanied by a submittal letter).
. The drawings were sent to the owner. (Submittals must be sent to the
Engineering Department accompanied by a submittal letter).
. The drawings were sent to the contractor. (Submittals must be sent to the
Engineering Department accompanied by a submittal letter).
. Record-drawings were not in the contract. (Record-Drawings must be
submitted and approved before acceptance of a project).
. The project is on private property. (Even a project which is constructed
entirely on private property can contain elements which fall within the
jurisdiction of the Engineering Department, i e." Public utility taps/tie-ins,
paving, accessibility, utility conflicts, easements and R. O. W.).
. "We gave them to somebody." (This is where the submittal letter comes in
handy It would show to what department the drawings were delivered and
who Signed for them)
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CITY OF COPPELL ENGINEERING DEPARTMENT
Summary
Record-Drawings are essential to the maintenance of the City's municipal
infrastructure database. Public works departments, developers, contractors,
consulting engineers, government agencies, police and fire departments,
educators and citizens all depend on Record-drawing information Accurate and
complete data is essential to reducing errors, mis-information and utility
disruptions.
Thank you in advance for your cooperation.
City of Coppell
Engineering Department
255 Parkway Blvd.
Coppell, TX 75019
972/304-3679
enqineerinq@ci.coppell.tx.us
wwwclcoppell.txus
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