Duke Lesley-AG070508
DEPT: Engineering
DATE: May 8,2007
ITEM #: 9/B
AGENDA REQUEST FORM
THE.CiTY.OF
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D WORK SESSION
[2] CONSENT
D REGULAR
ITEM TYPE: RESOLUTION
ITEM CAPTIO~:
Consider the approval of a Resolution authorizing the City of Coppell to enter into a Local Project Advance Funding
Agreement (LP AFA) with the State of Texas far voluntary local government contributions to transportation
improvement projects; providing for the Federal funding of the IH 635 westbound frontage road, west of Belt Line
Road; authorizing the Mayor to sign and providing an effective date.
GOAL(S):
~
~
IIII
EXECUTIVE SUMMARY:
Approval of this agenda item will allow the City of Coppell and the Texas Department of Transportation to proceed
with the implementation of the Local Project Advance Funding Agreement necessary for the construction of the
westbound frontage road on IH 635, from Belt Line Road westward 0.55 miles, and the relocation of the westbound
entrance ramp. All cost associated with this agreement will be paid by Duke Construction L.P.
FINANCIAL COMMENTS:
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RECO:vIMENDED ACTION:
Staff recommends approval of the Local Project Advance Funding
Agreement between the City of Coppell and TxDOT, with Duke
Construction L.P. assuming all financial responsibility,
ACTION TAKEN BY COUNCIL:
APPROVED BY
CITY COUNCIL
ON ABOVE DATE
. Libby Sa,1
~ 20CJ70521
. 161136
-05'00'
1# IH 635 Frontage Road Agmt
THE.CITY.OF
corrEll
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MEMORANDUM
TO:
Mayor and City Council
FROM:
Kenneth M. Griffin, P.E., Director of Engineering and Public Works
DATE:
May 8, 2007
REF:
Consider approval of a resolution authorizing the City of Coppell to enter into
a Local Project Advance Funding Agreement with the State of Texas, acting by
and through the Texas Department of Transportation, in association with the
widening of the westbound frontage road of IH 635, from Belt Line Road
westward 0.55 miles, and the relocation of the westbound entrance ramp; and
authorizing the Mayor to sign.
Since early 2006, the City of Coppell has been working with representatives from Duke Realty
Corporation concerning the development of the 'Lesley Tract'. On August 9, 2006 several
proposed incentives were reduced to writing from the city to Duke Realty Corporation. One
proposed incentive involved the Engineering Department and it stated: "The City will adjust the
Major Thoroughfare Plan as well as provide assistance in discussions with TxDOT to facilitate a
connectorroad to ill 635E . . . ".
The assistance to be provided concerning TxDOT was actually two items. One was a
designation of a street that connects to the frontage road of IH 635 as a street on our
Thoroughfare Plan. This was important because TxDOT does not allow any road to intersect its
frontage roads unless the road is contained on a City's Thoroughfare Plan. Even if the street is
on the City's Thoroughfare Plan, TxDOT will still not allow it to intersect what they classify as a
'ramp' to or from the highway. Designation of a 'ramp' by TxDOT includes not only the physical
intersection of the ramp to or from the highway, but also a distance on either side of the
connection, which they classify as a 'no access' zone.
On October 10, 2006, City Council approved a change to the City's official Thoroughfare Plan to
add Lesley Drive as a 2-Lane Undivided Collector Street from Dividend Drive to IH 635. Since
that time, Lesley Drive has been renamed as Point West Drive. Once the road was designated as
a part of our Thoroughfare Plan, developers of the 'Lesley Tract' began meeting with
representatives of TxDOT concerning the relocation of the entrance ramp and the ability to
connect Point West Drive to the frontage road ofIH 635.
In March of this year, TxDOT provided a Local Project Advance Funding Agreement to the City
of Coppell. This agreement based on Commission Minute Order Number #109460, authorizes
the State to undertake and complete a highway improvement generally described as widening the
westbound frontage road and relocation of the westbound entrance ramp. TxDOT will only enter
into these types of agreements with governmental entities. Therefore, if you read the agreement
it appears that the City of Coppell will be obligated to pay for the relocation of the entrance ramp
and widening of the frontage road in an amount of approximately $952,000. However, prior to
presenting this agenda item to City Council, we obtained a letter from Duke Construction L.P.
stating that they will accept the entire financial responsibility for the work associated with IH
635, including design, permitting and construction.
Staff recommends approval of the Local Project Advance Funding Agreement between the City
of Coppell and TxDOT, with Duke Construction L.P. assuming all financial risk for the City of
Coppell. Staff will be available to answer any questions at the council meeting.
.
Duke
CONSTRUCTION
April 25,2007
Ken Griffin, P.E.
City Engineer
City of Coppell
255 Parkway Blvd
Coppell, TX 75019
Re: Advance Funding Agreement- Westbound Frontage Road at Beltline Road
CSJ #2374-07-937
Dear Ken:
This letter serves as notice that Duke Construction will assume all financial responsibilities associated with the
construction of the aforementioned project. In addition to bearing the financial responsibility, Duke will
manage the design and associated permitting of the project in an expeditious manner in order to deliver a final
product satisfactory to the State, City and Duke. As you are aware, Duke has already entered into a contract
with Pacheco Koch Consulting Engineers to perform the civil design for the project and prepare any related
permits required by the Texas Department of Transportation.
If you have any questions or require further information, please do not hesitate to contact me at 972-361-6714.
Sincerely,
DUKE CONSTRUCTION L.P.
(14~
Alex Bennett, P.E.
Development Services Manager
cc: Jay London, Pacheco Koch
File
14241 N. Dallas Parkway
Suite 1000
Dallas, TX 75254
972.361.6700
www.dukerealty.com
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RESOLUTION OF THE CITY OF COPPELL
RESOLUTION NO. 2001- OS'oB. I
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS, AUTHORIZING THE CITY OF COPPELL TO ENTER INTO A LOCAL
PROJECT ADVANCE FUNDING AGREEMENT WITH THE STATE OF TEXAS FOR
VOLUNTARY LOCAL GOVERNMENT CONTRIBUTIONS TO TRANSPORTATION
IMPROVEMENT PROJECTS; PROVIDING FOR THE FEDERAL FUNDING OF THE
IH 635 WESTBOUND FRONT AGE ROAD, WEST OF BELT LINE ROAD;
AUTHORIZING THE MAYOR TO SIGN AND PROVIDING AN EFFECTIVE DATE.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COPPELL, TEXAS:
SECTION 1. That the City Council approves a Local Project Advance Funding Agreement
with the State of Texas acting by and through the Texas Department of Transportation, for the
funding of the widening of the IH 635 Westbound Frontage Road, west of Belt Line Road and the
relocation of the westbound entrance ramp as provided in Exhibit A which is attached hereto and
incorporated herein by reference; and, that Duke Realty shall be solely responsible for the City of
Coppell funding amount of$952,416.50
SECTION 2. That the Mayor is hereby authorized to execute said agreement as provided
in Exhibit A.
SECTION 3. That this resolution shall take effect immediately from and after its adoption
and it is so resolved.
DULY PASSED and approved by the City Council of the CityofCoppell, Texas on
thisthe~dayof Y77~ ,2007.
DO LAS
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LIB Y B CITY SECRETARY
..
MAYOR
r~OT€fYl
CSJ #2374-07-!H1 0 j"-~
District # 18
Code Chart 64 #09700
Project: Widening Westbound Frontage Road and
Relocation of Westbound Entrance Ramp
Location: IH 635
Limits: From Belt Line Road to 0.55 Mile
West of Belt Line Road
County: DallaslDenton
THE STATE OF TEXAS ~
THE COUNTY OF TRAVIS ~
LOCAL PROJECT ADVANCE FUNDING AGREEMENT FOR
VOLUNTARY LOCAL GOVERNMENT CONTRIBUTIONS
TO TRANSPORTATION IMPROVEMENT
PROJECTS WITH NO REQUIRED MATCH
THIS AGREEMENT IS MADE BY AND BETWEEN the State of Texas, acting through the Texas
Department of Transportation, hereinafter called the State, and the City of Coppell, acting by and
through its duly authorized officials, hereinafter called the Local Government.
WITNESSETH
WHEREAS, Texas Transportation Code, Chapter 201 and 222 authorizes the State to layout,
construct, maintain, and operate a system of streets, roads, and highways that comprise the State
Highway System; and,
WHEREAS, Texas Government Code Chapter 791 and Texas Transportation Code 9201.209 and
Chapter 221, authorizes the State to contract with municipalities and political subdivisions; and,
WHEREAS, Commission Minute Order Number 109460 authorizes the State to undertake and
complete a highway improvement generally described as widening the Westbound Frontage Road
and relocation of Westbound entrance ramp; and,
WHEREAS, the Local Government has requested that the State allow the Local Government to
participate in said improvement by funding that portion of the improvement described as adding two
lanes to the Westbound Frontage Road and relocation of Westbound entrance ramp, hereinafter
called the "Project"; and,
WHEREAS, Transportation Code, 9201.209 allows the State to enter into an interlocal agreement
with a Local Government; and,
WHEREAS, the State has determined that such participation is in the best interest of the citizens of
the State;
NOW, THEREFORE, in consideration of the premises and of the mutual covenants and agreements
of the parties hereto, to be by them respectively kept and performed as hereinafter set forth, the
State and the Local Government do agree as follows:
AGREEMENT
Article 1. Time Period Covered. The period of this LPAFA is as stated in the MAFA, without
exception.
Article 2. Project Funding and Work Responsibilities. The State will authorize the performance
of only those Project items of work which the Local Government has requested and has agreed to
AFA-LPAFA_ VolProj
Page 1 of 5
Revised 2/3/06
() ry-
CSJ #2374-07-.5B1 .../ j U
District #18
Code Chart 64 #09700
Project: Widening Westbound Frontage Road and
Relocation of Westbound Entrance Ramp
Location: IH 635
Limits: From Belt Line Road to 0.55 Mile
West of Belt Line Road
County: Dallas/Denton
pay for as described in Attachment A, Payment Provision and Work Responsibilities which is
attached to and made a part of this contract. In addition to identifying those items of work paid for by
payments to the State, Attachment A, Payment Provision and Work Responsibilities, also specifies
those Project items of work that are the responsibility of the Local Government and will be carried out
and completed by the Local Government, at no cost to the State.
Article 3. Payment of Funds. Whenever funds are paid by the Local Government to the State
under this Agreement, the Local Government shall remit a check or warrant made payable to the
"Texas Department of Transportation Trust Fund." The check or warrant shall be deposited by the
State in an escrow account to be managed by the State. Funds in the escrow account may only be
applied by the State to the Project. If, after final Project accounting, excess funds remain in the
escrow account, those funds may be applied by the State to the Local Government's contractual
obligations to the State under another advance funding agreement.
Article 4. Right of Access. If the Local Government is the owner of any part of the Project site, the
Local Government shall permit the State or its authorized representative access to the site to perform
any activities required to execute the work.
Article 5. Adjustments Outside the Project Site. The Local Government will provide for all
necessary right-of-way and utility adjustments needed for performance of the work on sites not
owned or to be acquired by the State.
Article 6. Responsibilities of the Parties. Responsibilities of the Parties will be under the
conditions as provided for in the MAFA, without exception.
Article 7. Document and Information Exchange. The Local Government agrees to electronically
deliver to the State all general notes, specifications, contract provision requirements and related
documentation in a Microsoft@ Word or similar document. If requested by the State, the Local
Government will use the State's document template. The Local Government shall also provide a
detailed construction time estimate including types of activities and month in the format required by
the State. This requirement applies whether the local entity creates the documents with its own
forces or by hiring a consultant or professional provider.
Article 8. Inspection and Conduct of Work. Unless otherwise specifically stated in Attachment A,
Payment Provision and Work Responsibilities, to this contract, the State will supervise and inspect all
work performed hereunder and provide such engineering inspection and testing services as may be
required to ensure that the Project is accomplished in accordance with the approved plans and
specifications. All correspondence and instructions to the contractor performing the work will be the
sole responsibility of the State. Unless otherwise specifically stated in Attachment A to this contract,
all work will be performed in accordance with the Standard Specifications for Construction and
Maintenance of Highways, Streets, and Bridges adopted by the State and incorporated herein by
reference, or special specifications approved by the State.
Article 9. Increased Costs. Increased cost will be under the conditions as provided for in the
MAFA, without exception.
AFA-LPAFA_ VolProj
Page 2 of 5
Revised 2/3/06
CSJ #2374-07-93'7 0 sf
District #18
Code Chart 64 #09700
Project: Widening Westbound Frontage Road and
Relocation of Westbound Entrance Ramp
Location: IH 635
Limits: From Belt Line Road to 0.55 Mile
West of Belt Line Road
County: Dallas/Denton
Article10. Maintenance. Project Maintenance will be under the conditions as provided for in the
MAFA, without exception.
Article 11. Termination. Termination of this LPAFA shall be under the conditions as stated in the
MAFA, without exception.
Article 12 Notices.
without exception.
Notices of this LPAFA shall be under the conditions as stated in the MAFA,
Local Government: City of Coppell
Attn: City Manager
255 Parkway Blvd.
P.O. Box 9478
Coppell, TX 75019
Article 13. Sole Agreement. Sole Agreement of this LPAFA shall be under the conditions as stated
in the MAFA, without exception.
Article 14. Successors and Assigns. The State and the Local Government each binds itself, its
successors, executors, assigns, and administrators to the other party to this agreement and to the
successors, executors, assigns, and administrators of such other party in respect to all covenants of
this agreement.
Article 15. Amendments. Amendments to this LPAFA shall be made as described in the MAFA,
without exception.
Article 16. Incorporation of Master Agreement Provisions. This LPAFA incorporates all relevant
provisions of the Master Advance Funding Agreement (MAFA) in effect on the date of final execution
of this LPAFA, unless such MAFA provision is specifically excepted herein. Any conflict between the
terms of the MAFA and this LPAFA shall be governed and controlled by this LPAFA.
Article 17. State Auditor. The state auditor may conduct an audit or investigation of any entity
receiving funds from the state directly under the contract or indirectly through a subcontract under the
contract. Acceptance of funds directly under the contract or indirectly through a subcontract under
this contract acts as acceptance of the authority of the state auditor, under the direction of the
legislative audit committee, to conduct an audit or investigation in connection with those funds. An
entity that is the subject of an audit or investigation must provide the state auditor with access to any
information the state auditor considers relevant to the investigation or audit.
Article 18. Insurance. If this agreement authorizes the Local Government or its contractor to
perform any work on State right of way, before beginning work the entity performing the work shall
provide the State with a fully executed copy of the State's Form 1560 Certificate of Insurance
verifying the existence of coverage in the amounts and types specified on the Certificate of Insurance
for all persons and entities working on State right of way. This coverage shall be maintained until all
work on the State right of way is complete. If coverage is not maintained, all work on State right of
way shall cease immediately, and the State may recover damages and all costs of completing the
work.
Article 19. Signatory Warranty. The signatories to this agreement warrant that each has the
authority to enter into this agreement on behalf of the party they represent.
AFA-LPAFA_ VolProj Page 3 of 5 Revised 2/3/06
CSJ #2374-07~ () j-Y
District # 18
Code Chart 64 #09700
Project: Widening Westbound Frontage Road and
Relocation of Westbound Entrance Ramp
Location: IH 635
Limits: From Belt Line Road to 0,55 Mile
West of Belt Line Road
County: Dallas/Denton
IN WITNESS WHEREOF, THE STATE AND THE LOCAL GOVERNMENT have executed duplicate
counterparts to effectuate this agreement.
THE STATE OF TEXAS
Executed for the Executive Director and approved for the Texas Transportation Commission for the
purpose and effect of activating and/or carrying out the orders, established policies or work programs
heretofore app.roved, ,nd/uthorized by the Texas Transportation Commission.
By tJ}.l~ ~~
Ilham L. Hale, P.E.
District Engineer, Dallas District
Date ~I ;eJ/e1
",',
. i
THE LO~.A... '. L ~.p VEfrJ.. '1' E..N.. T - CITY OF COPPELL
'4tJ' .
By '~..'",' ~~
Signature
Douglas N. Stover
MAYOR Printed/Typed Name
Printed/Typed Title
Date 6-B-07
AFA-LPAFA_ VolProj
Page 4 of 5
Revised 2/3/06
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I Texas Department of Transportation
pu:e::> 1 )Of .LLLAS DAS 7',3133067. -li 320-6100
September 20, 2007
CSJ 2374-07-058
H 635 from Belt Line Road to
o 55 Mile West of Belt Line Road
Denton/Dallas County
Advance Funding Agreements
Mr Ken Griffin
Director, Parks & Leisure Services
City of Coppell
255 Parkway Boulevard
Coppell. Texas 75019
Dear Mr. Griffin,
Please find attached one (1) fully executed Local Transportation Project
Advanced Funding Agreement for the above referenced project for your files.
As per the agreement, $16,007 is due pnor to PS&E review by the state. Please
remit a check or warrant made payable to "Texas Department of Transportation
Trust Fund" for $16,007 within thirty (30) days.
If you have any questions. please contact Kelly Davis at (214) 320-4424.
Sincerely,
A..
(.......~
{";.-
Moosa Saghian, P.E.
Director of Contract Administration
Dallas District
KDD
Attachments
cc Bailey
Contracts
n,'p/CH:1'
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I Texas Department of Transportation
1211()() '\i Cirel'llville A \ enue, Dallas, Texas 75243
\larch 12.. 2007
((l11tro! 2n...j.-!)7-937
lll~h\\.l\ Iii ()35
[tlllll !rom Bcltllllc Road to () 55 nl1le West of Beltline Rd.
(<HIllt\ D~t11as
\11 Kl'nlll'th vI. Griffin. P.E
DI!":,i ,)f Fngillccring and Pllhlic \Vorks
.::.;;, Pal \\ <1\
P () Bnx -J.""8
((1ppcl L IX. 7S() 19
[)cdrVlr (Jriflin
hllll)Sl:d dre two (2) anginal a,hanccd funding agreements for signature. Please return the two
oll,lJ!lais hack 10 thIS IJniCC at the ahu\l' address.
SI]lluld ".HI han: any Ljul'stlons. contact \lauricc Pittman, P.E. at (972) 479-9747.
Sincerely.
I .. -,,1
/
I
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\hlllnce Pittman. P.E.
'\),)rthwcst Area Office Assistant Area Engineer
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