ST0502B-CS071012
Page 1 of2
Rhonda Adloo - Re: Callejo Property--Sandy Lake to SH 121 (Freeport Pkwy ST05-02)
From: Ken Griffin
To: June Lykes
Date: 10/12/2007 10:14 AM
Subject: Re: Callejo Property--Sandy Lake to SH 121 (Freeport Pkwy ST05-02)
CC: Mindi Hurley; Rhonda Adloo
Mr. Lykes
The following is an update I provided yesterday on the Freeport status:
The RTC took action on 10/11/2007 on funding of projects from the SH 121 upfront payments. The action is the first of
many steps (but it is the most important one to get the ball rolling). The money to change Freeport from a federal project to
a local project will come from the upfront payment that the NTTA will make for the 121 tollway project. That payment has
not been made yet. The actions being taken at this time are in anticipation of that payment (not just Freeport, but numerous
other projects that will be funded with the NTTA payment). COG reiterated today (10/11/2007) that January 08 is still the
target date.
The city had a very good conference call with COG and TxDOT today (10/11/2007) concerning funding and timelines. The
information and timelines are still in line with my 8/1/07 email to Christie Jestis concerning timelines (included below).
The 8/1/07 email is the one that I have referred to when discussing Freeport. It looks like we will follow a modified version
of Option 3. The actual project should eventually become a local project which will reduce the cost of construction. Also,
COG presented several options today that may be available to allow work (design) to begin now and still count against our
future 20% match on the project. We also discussed options of having the developer design and build the road and still
protect the city's interest.
Michael Morris asked Christie Jestis to reduce our conference call to a letter and also provide a sample MOD that the city
could start reviewing. The city entering into an agreement with COG is mentioned in both Option 2 & 3 in my 8/1/07
email. We are on a very positive path at this time with COG and TxDOT.
Hopefully this information is helpful and we can tie up any loose ends in the near future.
Ken Griffin
Prior Email:
From: Ken Griffin Wednesday - August 1, 2007 5:03 PM
To: Christie Jestis
CC: Clay Phillips; Jim Witt; Mindi Hurley; Rhonda Adloo
Subject: Freeport Parkway (ST 05-02)
Christie
Thanks for spending time with me today concerning construction options for Freeport Parkway. We are in discussions with
a developer that has expressed an interest in constructing Freeport and then being reimbursed by the city. Our goal is to
ensure that we do not take any action that would preclude us from being reimbursed for the construction of Freeport. The
following is my understanding of the general process and the time line to accomplish the de-federalization of the money and
having a developer construct the road:
Option 1
Keep money federal and eventually get the road constructed (not a good option).
Option 2
Wait for the CDA swap to take place in January/February 2008 to de-federalize the money;
file://C:\Documents and Settings\rbrother\Local Settings\Temp\XPgrpwise\470F491ECit... 10/12/2007
Page 2 of2
Then have the City enter into an agreement with COG or TxDOT for the construction;
Once the agreement is signed we could then hire a consultant for the design and proceed to construction.
If the agreement is with COG, there would be little oversight beyond progress reports.
If the agreement is with TxDOT, then we would need to follow all TxDOT rules and procedures.
Option 3
Request that a TIP modification be placed on an October agenda that would be acted on by the RTC during their November
meeting;
Then have the City enter into an agreement with COG or TxDOT for the construction;
Once the agreement is signed we could then hire a consultant for the design and proceed to construction.
If the agreement is with COG, there would be little oversight beyond progress reports.
If the agreement is with TxDOT, then we would need to follow all TxDOT rules and procedures.
Hopefully I have the sequence correct. The city's preference would be to pursue the TIP modification and then enter into an
agreement with COG. We understand that the city is still responsible for 20% of the cost of the project.
Ken Griffin, P. E.
Director of Engineering/Public Works
972-304-3686
kgriffin@ci.coppell.tx.us
>>> "June Lykes" <jlykes@jelykes.com> 10/12/2007 10:03 AM >>>
Oct. 12
Ken,
In late September we talked about the availability of funds for the extension of Freeport Parkway across the
subject tract. As you may recall, I work with Bill Graue who is a partner in the land ownership.
From our conversation, I understood, you were going to have a meeting on Oct. 11 with representatives from
NCTCOG concerning the availability of planning and construction funds from that agency.
If it is not too much trouble, I would appreciate an update on the outcome of your meeting concerning the
availability and timing of available project funds.
Thank you
jel
J. E. Lykes
3245 FM 184
Gatesville, TX 76528
Tele:254.487.3062
Fax:254.487.2080
Cell:254.289.0804
j Iykes@jelykes. com
file://C:\Documents and Settings\rbrother\Local Settings\Temp\XPgrpwise\470F491ECit... 10/12/2007