ST9905-AG071009
DATE:
Engineering
October 9, 2007
THE-CiTY.OF
DEPT:
AGENDA REQUEST FORM
COPPELL
ITEM #: 10lC
o WORK SESSION
12] CONSENT
D REGULAR
ITEM TYPE: CONTRACT IBID or PROPOSAL
ITEM CAPTION:
Consider approval of City of Coppel! Change Order #5 to the Bethel Road ProjectljI ""'--, the amount of
$57,767.65 paid for by KTR Coppell Holdings, LLC; and authorizing the City Manager to sign.
GOAL(S):
-
IIII
EXECUTIVE SUMMARY:
Approval of this Change Order #5 will allow for additional work including a water line and a sewer line for the
proposed KTR Coppel! Holdings development project (formerly Minyard's) at the SW corner of Bethel Road and
Freeport Parkway.
Staff recommends approval of Change Order #5 for the Bethel Road Project #ST 99-05 in the amount of $57.767.65,
and will be available to answer any questions at the Council meeting.
FINANCIAL COMMENTS:
Funds are available in the Street CIP accounts for this change order.
Staff recommends approval of Change Order #5 in the amount of
$57,767.65.
ACTION TAKEN BY COUNCIL:
APPROVED BY
CITY COUNCIL
ON ABOVE DATE
Motion to Approve
RECOMMENDED ACTION:
M - Peters
S - Franklin
Vote - 7-0
. Libby Ball
tA . 2007.10.15
. 17:08:03
-05'00'
I#Bethel Rd Change Order
THE.CITY.OF
corrELL
oS
MEMORANDUM
TO:
Mayor and City Council
FROM:
Keith R. Marvin, P.E., Project Engineer
DATE:
October 9, 2007
REF:
Consider approval of City of Coppell Change Order #5 to the Bethel Road
Project #ST 99-05 in the amount of $57,767.65 paid by KTR Coppell
Holdings, LLC; and authorizing the City Manager to sign.
For several months the City of Coppell has had ongoing discussions with the developer of the
Minyard Addition. As you may recall, the proposal to redevelop the existing site as well as add
some buildings to the vacant tract west of the existing warehouse facility was recently approved.
As part of their approved site plan the developer will be adding water, sewer, and driveway
access to Bethel Road. Since this portion of the roadway is currently under construction the
developer requested that the city include those changes in our construction project. The city has
a history of working with adjacent developers to incorporate their requested changes into our
projects at the developers' expense. It is generally less expensive to include these changes
during the initial construction rather than waiting until after the project is completed.
The developer had his engineer submit their proposed changes to the city for review and
approval. Upon approval of the changes the city sent the engineered drawings to our contractor
working on the Bethel Road construction for a cost proposal to incorporate these changes into
the project. This change order represents the full cost of modifications to our contract to
incorporate the changes requested by the developer. The developer is agreeable to the cost and
has already paid the full amount to be applied to this contract change.
Staff recommends approval of Change Order #5 in the amount of $57,767.65, and will be
available to answer any questions at the Council meeting.
~ :':, ~o' f '~~Iunr;
r17 : 48
C I Ti '-iF (IJPPELL EHGR. DEPT. -t 99724883E:82
NO.701
Page I of I
Keith Mlrvia . Bet bel Road CO
.-
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From:
To:
Date:
Subject:
.. SHcnirord" <SHeniford@jone34;artcr.coni>
<kmarvin@~i.coppell, tx.US>
712312OO12:S6 PM
Bethel Road CO
1(611h.
By my calculation8 tmeaaurlng in Cadd file) the revision, we Pf'OpoM 8dd 357 $V of concrete pavement (207 SY
at the west8ln enry and 150 SV at the ealtem entry). The lime should inCrase by appnndrna18ly these same
quant'tle.. There will be an increase 0' 601 Sf of media" pavw. (339 SF at the westllm entry and 271 SF at the
~aster" entry)
llIe waler connection will add' . 16" x If' Tapping sleeve end valW and 87 L.F of 8~ wMer main.
The sewer conneclion will add 1 manhole an" 65 LF of I" aewer maln.
Call if any questions.
Thanks
Steve ............., P.E.
ProjeCt Menager - Dallas
Jl\el'llfoffOjtlftftCa/tet .oem
JONES & CARTI!R, lNC
~. PI.A-..a' SURVEYOf'S
3030 L.8J '....... S....110
Dalla. r... 11234-n41
T., 972-4-...0 1iJd. 301 Fe. 1112-48&-3882
Smart E.....,..... Smart SOlutlonl."'
WW1iJG~
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c~r_~-, -1 "':;" ~~0U7
07:48
C I n OF COF-'F'ELL EN(;R. DEPT. 7 99724883882
NO.701
PAVING COMPANY
po. Box 270040 Dallas. TeltaS 75227-0040
September 10, 2007
Telephone (972) 289<-0723 Fax (972) 216.5637
City of Coppell
255 Parkway
CoppeH, T ex.!lS 780] 9
Attn; Keith Marvin, P.E.
Re: Bethel Road ST 99-05
Minyards Developemen\
Mr. Marvin,
We have reviewed the plans for the proposed changes initiated by the Mioyard's
developement 00 the south side ofRemel Road. We Bgree the contract pay items listed in
your letter dated 7-30-07 win cover most of tbe worle requested. Please review the work
listed below not covered by those existing contract items.
Water Liae at Sta 50+06.S
Additional Traffic Control
Additional Staking
J 6"xS" Tapping Sleeve & Valve
Asphalt I Flexbase Str~t Repliir
Bore w/Casing Under Existing Street
Bore wlo Casing Under Existing Box
2.. 45deg Bends &. Plug
Testing
1 LS @ 750.00 = 750.00
) LS @ 250.00 .. 250.00
I Ea @ 3,850.00 ; 3.850.00
1 LS @ 1,500.00 = 1.500.00
25 LF @ 230.00 "" 5.750.00
12 LF @ 115.00 = 1,380.00
I LS@ 1.150.00= 1,150.00
I LS @ 700.00 = 700.00
Sewer Li.e at Sta 50+18.85
Additional Traffic Control
Additional Staking
Steel Plate &. MH Safety Ring
Asphalt I Flexb~ Street Repair
Bore wlo Casing Under Existing Box
8" Plug
Testing
1 LS @ 750.00 = 750.00
1 LS @ 250.00 = 250.00
1 LS @ 2,200.00 = ~OO.OO
1 LS @ 2,500.00 ... 2.500.00
12 LF @ 115.00 = 1,380.00
1 EA @ 200.00 = 200.00
I LS @ 700.00 "" 700.00
Sincerely,
~-~
Lance Smith
Project AdminlstTatOT
8,tIcl/M"" 1974
~3?: ,-18
ell',
c,r:- CDFPELL nJI"R. DEF'T. ., 997;:'4883882
t4[J.7[11
THii:.C:ITV OF
COrrELL
1'-'~~~'-~ ~Jf
F~. 0.' . o. 7C ,....,. a
(~~~~ q
.'" . It
J~'y .10, 200'7
l.~nce Smith
Tiseo Paving Compan)i
p O. Bo~ 270040
Oallas, Texas 78019
REO Herhe! Road ST 99-05
Developer Inilialed Change Order
De"r 'Ar Smith'
The Cil)' of Copl'ell has received a request from a pri~ale developer [0 modify our plllns (or tbe referenced
prOleCl to accnmmodalc lhclr prOflo~ed developmel\t The propert)' in question is rhe ...acantlol behl..e~n
[he Mtn\'~rds dC\lelopml'rll ,llld the PuSll11 fad lit) on [he: south Side of Bethel Road. The developer has had
hi. engineer produce the: attached pian.'> ~howing the: proposed modificiltions.
The work consisls of the modilication of two medii'ln openings and the addition of an a" water and an 8'-
~c wer Si U b OUI to Ihe property. The engineer has provided Ihe following table of quantiries and 1 have
lidded Ihe unil pnces lInd '''Ial pntC per allr tun-enl comraet,
lIem
9" Contrcle PlIVl!mcnl
Lime @ 42~iSY
8" Stabilized Subgrede
Median No\('
Stamped (onerel':
M" PVC Sewer Line
4' Diameter Manhole
8" PVC Water Line
'"CrVIUC
35] SY
7.S TON
J57 SY
2 E!\
67 SY
65 LF
I EA
97 LF
Unit Pri(e
$29.00
S 1 0500
$2 95
S 1,200.00
S83.oo
$6].7 S
S4,200.00
$5525
Tolal Price
$IO,JSJOO
$717;0
S LOS J I 5
$2,400.00
SS.561.00
$4,143.7S
$4,200 00
$5.359.25
I didn', )ee a pm:\:' in Olll cuntract for the 16" )l. II" Tapping Sieve and Valve. Please provide a price for Ulat
Item and ;ll'l)' olher iTems }OU s<!e necessary for tbe: work that was not included in Ihis list
On~c you na\ie tinl'lliu.d your COH for lhlS work we: Will prc,enllhc u'I.a11:05110 Ihe developer and upon
paymenl to lhe cit)' we will <:llecule iI change order to our contracl for you to perform the work.
Ii )011 nl!ed flJl'Th~r assiSII'lIlCC, pka_e comacl me,
S meere: ly.
K..lltl MarVin. P.(
Projec( Engineer
Phone (972)J04-3681
Fa, (Q72)104-,3570
Cc Kel' Gri tTin. r f:: . l)jr. 01 [ngm,~cri,,~'Publlc Works
St~"'e Hcnifold. P E.
Rick 0' Dell. ConHr<lction Inspe,tor
.' i ~ ,:." '" 0( \t\.- 4 T . .... l.) ~ o. ~ 4 -.l;? .. \,.. 0 ,;,;. ~: to ...... 1 14
; ~ 0 I.';' .
T(\" O"'JJG6J OO:.ll:il . f"A" tjJ~J3u. 3E.')!
Page 1 of 1
Keith Marvin - FW: Bethel Road change order
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From:
To:
Date:
Subject:
Attachments:
"Matt Taylor" <mtaylor@ktrcapital.com>
<kmarvin@ci.coppell.tx.us>
9/18/2007 II :20 AM
FW: Bethel Road change order
Bethel Change Order.pdf
I am in receipt of the attached change order to the Bethel Road improvements project. I appreciate the City of
Coppell working with us to include the median cuts, curb cuts, sewer connection and water connection associated
with our redevelopment of the Minyards site included in the overall roadway improvements project. I will have my
accounting department prepare a check for $57,767.65 made payable to the City of Coppell and forward to your
attention. Do you require anything additional from my office to have this change order approved by City Council
and the work completed by Tiseo?
Matthew L. Taylor, V.P. Development
KTR Capital Partners
Five Tower Bridge
300 Barr Harbor Drive, Suite 150
Conshohocken, PA 19428
mtaylor@ktrcapital.com
(484) 530-1800 (Main)
(484) 530-1838 (Direct)
(484) 530-1888 (Fax)
(484) 919-3800 (Mobile)
www.ktrcapital.com
From: SHeniford (mailto:SHeniford@jonescarter.com]
Sent: Monday, September 17, 2007 11:25 AM
To: Matt Taylor; Roger Dahlin
Subject: Bethel Road change order
I received the attached from the city. The total change order amount is $57,767.65 once they have included
additional traffic control, temporary pavement and other items needed to keep the road open during construction.
The unit prices are generally in order by my estimation.
Steve Heniford, P.E.
Project Manager - Dallas
sheniford@jonescarter.com
JONES & CARTER, INC.
ENGINEERS, PLANNERS. SURVEYORS
3030 LBJ Freeway, Suite 910
Dallas, Texas 75234-7747
Tel 972-488-3880 Ext. 301 Fax 972-488-3882
Smart Engineering. Smart Solutions.™
www.jonescarter.com
file://C:\Documents and Settings\kmarvin\Local Settings\Temp\XPGrpWise\46EFB482Cit... 9/18/2007
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143114 777 Freeport Pkwy L 1500-100 BethelRoadCC 9/18/2007 Road Improves CO 57,767.65 0.00 57,767.65
Payor: KTR Coppell Holdings, LLC Date Check No. Check Amount
Payee: CITY OF COPPELL CITCOP 9/18(2007 000019 $57,767.65
Retain this statement for your records
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Check No.
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Check Amount
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Pay to the order of:
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CITY OF COPPELL
P.O. BOX 9478
COPPELL, TX 75019
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Ent Name Acct No Invoice Date P.O. Num Reference Amount Discount Net
143114 777 Freeport Pkwy L 1500-100 BethelRoadCC 9/18/2007 Road Improves CO 57,767.65 0.00 57,767.65
Payor: KTR Coppel! Holdings, LLC Date Check No. Check Amount
Payee: CITY OF COPPELL CITCOP 9/18/2007 000019 $57,767.65
Retain this statement for your records
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Date
9/18/2007
Check No.
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Check Amount
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.. Fifty Seven Thousand Seven Hundred Sixty SevenANb6~J1d() Dollars
VOID IF NOT CASHED WITHIN 180 DAYS WITHIN DATE OF ISSUE
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Pay to the order of:
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CITY OF COPPELL
P.O. BOX 9478
COPPELL, TX 75019