CF-Carter/Crowley-CS071119
THE.CITY.OF
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November 19,2007
Kenneth A. Mayfield
Dallas County Commissioner, District 4
411 Elm Street
Dallas, TX 75202
RE: Farmers Market Parking Lot Paving in the city of Coppell
Dear Commissioner Mayfield:
On November 12,2007, the referenced project was approved by Coppell's City Council.
With this letter is enclosed the estimate, a check in the amount of $134,373.55 as
payment for the entire estimated cost and an exhibit of the location of the project. Our
expectation is that the work will be performed between now and the beginning of March
2008.
Please have your superintendent contact me at 972/304-3681 with enough notice prior to
beginning work on the project so that other work activities in the area can be coordinated.
Thank you for your consideration of this matter. If you have any questions or need any
further information, please contact me at the number below.
Sincerely,
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Keith R. Marvin, P.E.
Project Engineer
Office: (972) 304-3681
Fax: (972) 304-3570
Enclosure
255 PARKWAY *
POBOX947S*
COPPELL TX 75019 * TEL 972/462 0022 * FAX 972/304 3673
AGENDA REQUEST FORM
THE.CITY'OF
DEPT: Engineering
DATE: November 12, 2007
COPPELL
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ITEM #: 15
o WORK SESSION
o CONSENT
1./ I REGULAR
ITEM TYPE: CONTRACT/BID or PROPOSAL
ITEM CAPTION:
Consider approval of additional funding as provided for in the existing City / County Agreement in the amount of
$134,373.55 for construction of an asphalt parking lot for the Farmer's Market and a detour road needed during
construction of Bethel Road in the Old Town area.
GOAL(S):
EXECUTIVE SUMMARY:
This additional expenditure will provide the means to construct a paved parking area in the Farmer's Market area of
Old Town and a temporary road to detour traffic through Old Town during construction of Bethel Road.
FINANCIAL COMMENTS:
Funds are available in the General Fund fund balance for this contract.
RECOMMENDED ACTION:
Staff recommends approval of the paving contract for the Farmers
Market with Dallas County in the amount of $134,373.55.
ACTION TAKEN BY COUNCIL:
APPROVED BY
CITY COUNCIL
ON ABOVE DATE
Motion to Approve
M - Peters
S - Franklin
Vote - 6-0
York absent
. Libby Ball
~ 2007.11.13
16:01:06
-()6'oo'
I#Farmers Market Paving Agreement
CONSTRUCTION ESTIMATE
DALLAS COUNTY DISTRICT 4
KENNETH A. MAYfiELD COMMISSIONER
EXHIBIT H A ..
Revised 10l22I07
FOR Farmer's Mar1<et
CITY OF Cappell ESCROW AMOUNT $134,373.55
DATE 9/1212007
TYPE E
UIIITS
EST. MArLS $89,454.55
EST. E.L.A. $44,919.00 EST. W.W.D. 21
PROJECT EST. $134,373.55 DESIGN EQU. 7.85"
LENGTHIlF. WIDTHlLF. S.Y. 1.0. NUMBER MILES COST PER MILE
0 0 5850 27020 A 0 #DIV/O!
MATERIALS EST. LBS.lSY. QUANTITY UNITS UNIT COST SUB. TOTAL
Traffic Control 1 5850 SY SO.05 $292.50 -
Prep. Subgr 1 5850 SY $1.25 $7,312.50_
C.P.P (18' ) 520 520 LF $22.00 $11,440.00
Inlet Box 3 3 EA $1,000.00 $3,000.00
C.T.B. ( 6- ) 660 1930.5 Ton $17.00 $32,818.50-
Asphalt ( MCS 600) 0.25 1462.5 Gal $1.10 $1,608.75-
H.M.A.C. ( Ty 0 ) 220 643.5 Ton $46.00 $29,601.00-
Asphalt (Tack ) 0.1 585 Gal $3.78 $2,211.30 -
Stripping 1 5850 SY $0.20 $1,170.00-
$89,454.55
EQUIPMENT EST. HOURS HR. DAY COST PER HR. NO.WWD
861 41 $24.00 21 $20,664.00
LABOR EST. HOURS HR. DAY COST PER HR. NO.WWD
1155 55 $21.00 21 $24,255.00
TOTAL ESTIMATE $134,373.55
PREPARED BY
Chuc:I< IloIes
ROAD AND BRIDGE Road & Bridge MlIn8ger
DISTRICT 4
ORDER NO.
DATE:.
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2003 19&5"
o
COURT ORI>ER
STATI2 OF TEXAS
,
6r
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COUNTY OF DALLAS
BE IT REMEMBEREO, at a regular meeting of the Commissioners Court of Dalla_ County,
. leA"'::>, lI~.I."" un l.U~ "'..I.~l. oay UL
""""~
, 4UVJ, un moc~on
made ~y John Wiley Price, O:m1n.issioner of District No. 3
[like Cantrell, OOrcmissioner of District No. 2
adopted:
WHEREAS.
WHEREAS.
~"'HEREAS ,
"''h~R.E.1\S .
. and seconded by
, the following order was
the City of Coppell and the Commissioner of District No. 4 desire to enter
into an agreement for maintenance and improvement of City streets by County,
as further described by the attached CI~/cOUNTY AGREEMENT; and
the terms and conditions set forth within this CITY/COUNTY AGREEMENT provide
the cooperative framework for the City and County to undertake a variety of
transportation planning, engineerin9. desi9n. cons~ruction, and maintenance
functions, services and activities; and
the City of C:oppell haG executed the attached City/County Agreement in
accordance with Chapter 791 of the Texas Government Code; ana
City may reques~ County to perform services on the City's eereet 3ystem during
the period from January 1, 2003 through Dect~er 31, 2003. The City/County
agreemen~ shall thereafter be automatically renewed each year tor the same
period of time until superseded by a supplemental agreement or earlier
termin.ted as provided by this Agreement.
IT IS THER8FORE ORDERED, ADJ'U'OGIID AND DBCR.E:E:D by the Dallas County Commissioners Court that
the County Judge is hereby authorized and directed ~o execute the ~ttached City/Count'
'I1n..,.OAM'\O'_.... ,..~..\... ..\.,- "...:. "'.v of! If'''':)onp.'l
noNE IN OPEN COURT, this the
21st day of
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Mik~ ~dotrel1, District ~
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Conforms tg
.Commissioner!J Court. Policy:.
Donald R. Holzwarth, P.E.
~Director of Public wo~
STATE OF TEXAS ~
COUNTY OF DALLAS ~
CITY/COUNTY AGREEMENT
WHEREAS,
- the city of Coppell, herein after called City, and the County of Dallas, herein after
called County, desire to enter into an agreement for maintenance and
improvement of city streets by the County;
WHEREAS, Chapter 791 ofthe Texas Government Code, as amended, provides authorization
- for local governments to enter into interlocal agreements;
WHEREAS, the Dallas County Commissioners Court has adopted Order No. 84-659,
establishing the County Road and Bridge Policy and Order No. 92-1254
amending the official County Road List;
NOW, THEREFORE, THIS INTERLOCAL AGREEMENT is hereby made and entered into by
the City and the County upon and for the mutual consideration stated herein:
-PURPOSE:
The terms and conditions set forth within this Agreement provide the cooperative framework for
the City and the County to undertake a variety of transportation planning, engineering, design,
construction, and maintenance functions, services and activities. Unless specifically delineated
and defined herein, all such functions, services and activities must be approved in advance of
project initiated by the Commissioners Court of Dallas County. Such approval will require, at a
minimum, project definition of scope, type, location and estimated resources required by the City
and by the County.
WITNESSETH:
I.
The City may request the County to perfonn services on the City's street system during the period
from January 1,2003 to December 31,2003. This Master Agreement shall thereafter be
automatically renewed each year for the same period of time until superseded by a supplemental
agreement or earlier terminated as provided by this agreement. Services may include
improvements and maintenance of thoroughfares and bridges of major county importance which
are either existing or proposed or improvements and maintenance of minor (local) streets, Toads,
bridges and drainage facilities for a governmental entity as defined under Chapter 791 Texas
Gov~rnment ~ode, InteTloc~1 Co?pe.ration Act. Such work may include scarifying, st~bilizing,
gradmg~ patchmg, seal co~tmg~ slgnmg, pavement marking, mowing, widening, resectioning.
overlaymg and other repaIr or lmprovement projects.
II.
The City agrees to reimburse to the County the total cost of all work performed (including labor,
equipment, materials and administrative costs) on Type "E" streets on a monthly basis upon billing
by the County. The City agrees to reimburse the County 50% of the total cost of work perfonned on
Type "B" and Type "C" streets, as outlined in the current Dallas County Road and Bridge Policy.
Costs of Labor, equipment, materials and administrative will be pursuant to the attached fee schedule
which is incorporated herein by reference as Exhibit A.
III.
The City agrees to indemnify and save harmless the County from any liability or damages the County
may suffer as a result of claims, demands, costs or judgments against the County for injuries to
persons or damage to the property of any person(s) or corporation(s) arising out of the performance
ofthe work and services under this Agreement, except to the extent such liability or damages are
caused by the sole negligence of County.
IV.
. The City agrees to allow the County to make routine special studies of traffic conditions within
the City. These studies may include traffic counts and measures of speed. delay and other
factors. Any such studies conducted for County purposes and not specifically requested by the
City will be at County expense.
v.
The City agrees to notify the County Department of Public Works within 30 days of any
annexations or de-annexations to allow County to accurately maintain the Official Road List.
VI.
Specific projects to be undertaken by the tenns and conditions of this Agreement must be
defined and clearly detailed in scope, type, location and party or parties perfonning the
governmental functions or services. All payments must be in amounts that fairly compensate the
performing party for the services or functions performed and shall be made from current
revenues available to the paying party. Specific project detail must be documented and supplied
for individual project approval before the project is begun. Pavement marking projects
performed by the County for the City will require the City to provide appropriate traffic control.
Such control may include, as traffic volume and conditions warrant, flagging cones, barricades.
shadow vehicles, arrow boards, signs and other desirable actions specified by the Texas Manual
or Uniform Traffic Control Devices (MUTCD).
VII.
Eit~er City, or Co~nt.Y may terminate this Agreement by providing the other party thirty (30) days
wntten notice of Its Intent to terminate. The written notice of the intent to terminate shall be
delivered to the foHowing:
"-./
-,-,
City Manager
City ofCoppell
P.O. Box 9478
Coppell, TX 750] 9
Director of Public Works
Dallas County
41 J Elm Street 4th Floor
Dallas, TX 75202
IX.
This Agreement shall be constructed in accordance with the laws ofthe State of Texas. Exclusive
venue for any legal actions betv..een the parties arising from this Agreement shall be in Dallas
;'Y County~ Texas.
BILLING:
- All work will be billed within the first five (5) working days after the end of the month in which
it was performed. All invoices are due upon receipt. Escrowed funds are to be paid over to the
County on a monthly basis under the same tenns. A copy of each invoice is to be sent to the
County Auditor as it is prepared for accounts receivable control
MISCELLANEOUS:
City and County certify that this lnterlocal Agreement is executed in accordance with the
governing provisions of the Texas lnterlocal Cooperation Acts as amended, and, City and County
expressly represent that payment for all funds expended herein are from current budgeted funds
available for the purpose recited in this agreement, and that any required separate document approval
by the County will be acc.omplished as a condition precedent to the execution of this agreement.
The Cit); of CoppeH has execute this AgJ:cement pursuant to duly authoriud City Council
rn f}J u. T E~ , date . The County of Dallas has executed this
Agreement pursuant to Commlssioners Court Order No. 2003-1965 . on this 21st
day of October . 2003.
BY;
COUNTY OF D.~LA5
APPROVED AS TO FOR",'}:
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/ [I[;i~t()(~/ ~1A/t,V k~/i .j~~v2lii tl1-~
, B", . Janet l- ereusonT~-~ - - <J
AdvIsory Chief, C[vi! Section
THE. C., T Y . 0 F
COPPELL
oS
MEMORANDUM
TO:
Mayor and City Council
FROM:
Keith R. Marvin, P.E., Project Engineer
DATE:
November 12,2007
REF:
Consider approval of additional expenditures under an existing City -
County agreement in the amount of $134,373.55 for construction of an
asphalt parking lot for the Farmer's Market and a detour needed during
construction of Bethel Road in the Old Town area.
This authorization would allow Dallas County Road and Bridge crews working under an existing
City - County agreement to construct improved drainage and an asphalt parking lot where the
existing gravel parking area is adjacent to the Farmer's Market. They would also construct an
access drive to South Coppell Road south of Bethel Road for improved circulation. This access
would also extend around to the intersection of South Coppell Road and Bethel Road west of the
Farmer's Market. This point of connection will allow customers of Old Town businesses to
access this parking area during the Bethel Road construction project slated to begin in 2008.
The attached exhibit shows the layout of the proposed parking and drainage improvements. This
provides 100 parking spaces for use by patrons of the Farmer's Market or local businesses.
Dallas County has provided a cost proposal in the amount of $134,373.55 to perform this work.
If this expenditure is approved, the work will be completed by March of2008.
Staff recommends approval of this item in the amount of $134,373.55 and will be available to
answer any questions at the Council meeting.
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