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CF-Carter/Crowley-CS071119 THE.CITY.OF -- --- ,~_. -- -~ - - - ~ COPPELL '~~~~J~;\ *.~~~"i' """,'_._.~~c"...,,,;,. q " ~_ ""'!/II'" ,,-'" ~'",,- ?> 1\ /', \ November 19,2007 Kenneth A. Mayfield Dallas County Commissioner, District 4 411 Elm Street Dallas, TX 75202 RE: Farmers Market Parking Lot Paving in the city of Coppell Dear Commissioner Mayfield: On November 12,2007, the referenced project was approved by Coppell's City Council. With this letter is enclosed the estimate, a check in the amount of $134,373.55 as payment for the entire estimated cost and an exhibit of the location of the project. Our expectation is that the work will be performed between now and the beginning of March 2008. Please have your superintendent contact me at 972/304-3681 with enough notice prior to beginning work on the project so that other work activities in the area can be coordinated. Thank you for your consideration of this matter. If you have any questions or need any further information, please contact me at the number below. Sincerely, ;// ---------) ~ c:.....-.. --=.> Keith R. Marvin, P.E. Project Engineer Office: (972) 304-3681 Fax: (972) 304-3570 Enclosure 255 PARKWAY * POBOX947S* COPPELL TX 75019 * TEL 972/462 0022 * FAX 972/304 3673 AGENDA REQUEST FORM THE.CITY'OF DEPT: Engineering DATE: November 12, 2007 COPPELL ...~* ... ,. <> e .t .I\.s ' \ & q ITEM #: 15 o WORK SESSION o CONSENT 1./ I REGULAR ITEM TYPE: CONTRACT/BID or PROPOSAL ITEM CAPTION: Consider approval of additional funding as provided for in the existing City / County Agreement in the amount of $134,373.55 for construction of an asphalt parking lot for the Farmer's Market and a detour road needed during construction of Bethel Road in the Old Town area. GOAL(S): EXECUTIVE SUMMARY: This additional expenditure will provide the means to construct a paved parking area in the Farmer's Market area of Old Town and a temporary road to detour traffic through Old Town during construction of Bethel Road. FINANCIAL COMMENTS: Funds are available in the General Fund fund balance for this contract. RECOMMENDED ACTION: Staff recommends approval of the paving contract for the Farmers Market with Dallas County in the amount of $134,373.55. ACTION TAKEN BY COUNCIL: APPROVED BY CITY COUNCIL ON ABOVE DATE Motion to Approve M - Peters S - Franklin Vote - 6-0 York absent . Libby Ball ~ 2007.11.13 16:01:06 -()6'oo' I#Farmers Market Paving Agreement CONSTRUCTION ESTIMATE DALLAS COUNTY DISTRICT 4 KENNETH A. MAYfiELD COMMISSIONER EXHIBIT H A .. Revised 10l22I07 FOR Farmer's Mar1<et CITY OF Cappell ESCROW AMOUNT $134,373.55 DATE 9/1212007 TYPE E UIIITS EST. MArLS $89,454.55 EST. E.L.A. $44,919.00 EST. W.W.D. 21 PROJECT EST. $134,373.55 DESIGN EQU. 7.85" LENGTHIlF. WIDTHlLF. S.Y. 1.0. NUMBER MILES COST PER MILE 0 0 5850 27020 A 0 #DIV/O! MATERIALS EST. LBS.lSY. QUANTITY UNITS UNIT COST SUB. TOTAL Traffic Control 1 5850 SY SO.05 $292.50 - Prep. Subgr 1 5850 SY $1.25 $7,312.50_ C.P.P (18' ) 520 520 LF $22.00 $11,440.00 Inlet Box 3 3 EA $1,000.00 $3,000.00 C.T.B. ( 6- ) 660 1930.5 Ton $17.00 $32,818.50- Asphalt ( MCS 600) 0.25 1462.5 Gal $1.10 $1,608.75- H.M.A.C. ( Ty 0 ) 220 643.5 Ton $46.00 $29,601.00- Asphalt (Tack ) 0.1 585 Gal $3.78 $2,211.30 - Stripping 1 5850 SY $0.20 $1,170.00- $89,454.55 EQUIPMENT EST. HOURS HR. DAY COST PER HR. NO.WWD 861 41 $24.00 21 $20,664.00 LABOR EST. HOURS HR. DAY COST PER HR. NO.WWD 1155 55 $21.00 21 $24,255.00 TOTAL ESTIMATE $134,373.55 PREPARED BY Chuc:I< IloIes ROAD AND BRIDGE Road & Bridge MlIn8ger DISTRICT 4 ORDER NO. DATE:. '--" '---'" 3~ 2003 19&5" o COURT ORI>ER STATI2 OF TEXAS , 6r & COUNTY OF DALLAS BE IT REMEMBEREO, at a regular meeting of the Commissioners Court of Dalla_ County, . leA"'::>, lI~.I."" un l.U~ "'..I.~l. oay UL """"~ , 4UVJ, un moc~on made ~y John Wiley Price, O:m1n.issioner of District No. 3 [like Cantrell, OOrcmissioner of District No. 2 adopted: WHEREAS. WHEREAS. ~"'HEREAS , "''h~R.E.1\S . . and seconded by , the following order was the City of Coppell and the Commissioner of District No. 4 desire to enter into an agreement for maintenance and improvement of City streets by County, as further described by the attached CI~/cOUNTY AGREEMENT; and the terms and conditions set forth within this CITY/COUNTY AGREEMENT provide the cooperative framework for the City and County to undertake a variety of transportation planning, engineerin9. desi9n. cons~ruction, and maintenance functions, services and activities; and the City of C:oppell haG executed the attached City/County Agreement in accordance with Chapter 791 of the Texas Government Code; ana City may reques~ County to perform services on the City's eereet 3ystem during the period from January 1, 2003 through Dect~er 31, 2003. The City/County agreemen~ shall thereafter be automatically renewed each year tor the same period of time until superseded by a supplemental agreement or earlier termin.ted as provided by this Agreement. IT IS THER8FORE ORDERED, ADJ'U'OGIID AND DBCR.E:E:D by the Dallas County Commissioners Court that the County Judge is hereby authorized and directed ~o execute the ~ttached City/Count' 'I1n..,.OAM'\O'_.... ,..~..\... ..\.,- "...:. "'.v of! If'''':)onp.'l noNE IN OPEN COURT, this the 21st day of ~m~~_ \ ~ -------- Mik~ ~dotrel1, District ~ "'\ f ~ \ '~ &Qt rL YHl Conforms tg .Commissioner!J Court. Policy:. Donald R. Holzwarth, P.E. ~Director of Public wo~ STATE OF TEXAS ~ COUNTY OF DALLAS ~ CITY/COUNTY AGREEMENT WHEREAS, - the city of Coppell, herein after called City, and the County of Dallas, herein after called County, desire to enter into an agreement for maintenance and improvement of city streets by the County; WHEREAS, Chapter 791 ofthe Texas Government Code, as amended, provides authorization - for local governments to enter into interlocal agreements; WHEREAS, the Dallas County Commissioners Court has adopted Order No. 84-659, establishing the County Road and Bridge Policy and Order No. 92-1254 amending the official County Road List; NOW, THEREFORE, THIS INTERLOCAL AGREEMENT is hereby made and entered into by the City and the County upon and for the mutual consideration stated herein: -PURPOSE: The terms and conditions set forth within this Agreement provide the cooperative framework for the City and the County to undertake a variety of transportation planning, engineering, design, construction, and maintenance functions, services and activities. Unless specifically delineated and defined herein, all such functions, services and activities must be approved in advance of project initiated by the Commissioners Court of Dallas County. Such approval will require, at a minimum, project definition of scope, type, location and estimated resources required by the City and by the County. WITNESSETH: I. The City may request the County to perfonn services on the City's street system during the period from January 1,2003 to December 31,2003. This Master Agreement shall thereafter be automatically renewed each year for the same period of time until superseded by a supplemental agreement or earlier terminated as provided by this agreement. Services may include improvements and maintenance of thoroughfares and bridges of major county importance which are either existing or proposed or improvements and maintenance of minor (local) streets, Toads, bridges and drainage facilities for a governmental entity as defined under Chapter 791 Texas Gov~rnment ~ode, InteTloc~1 Co?pe.ration Act. Such work may include scarifying, st~bilizing, gradmg~ patchmg, seal co~tmg~ slgnmg, pavement marking, mowing, widening, resectioning. overlaymg and other repaIr or lmprovement projects. II. The City agrees to reimburse to the County the total cost of all work performed (including labor, equipment, materials and administrative costs) on Type "E" streets on a monthly basis upon billing by the County. The City agrees to reimburse the County 50% of the total cost of work perfonned on Type "B" and Type "C" streets, as outlined in the current Dallas County Road and Bridge Policy. Costs of Labor, equipment, materials and administrative will be pursuant to the attached fee schedule which is incorporated herein by reference as Exhibit A. III. The City agrees to indemnify and save harmless the County from any liability or damages the County may suffer as a result of claims, demands, costs or judgments against the County for injuries to persons or damage to the property of any person(s) or corporation(s) arising out of the performance ofthe work and services under this Agreement, except to the extent such liability or damages are caused by the sole negligence of County. IV. . The City agrees to allow the County to make routine special studies of traffic conditions within the City. These studies may include traffic counts and measures of speed. delay and other factors. Any such studies conducted for County purposes and not specifically requested by the City will be at County expense. v. The City agrees to notify the County Department of Public Works within 30 days of any annexations or de-annexations to allow County to accurately maintain the Official Road List. VI. Specific projects to be undertaken by the tenns and conditions of this Agreement must be defined and clearly detailed in scope, type, location and party or parties perfonning the governmental functions or services. All payments must be in amounts that fairly compensate the performing party for the services or functions performed and shall be made from current revenues available to the paying party. Specific project detail must be documented and supplied for individual project approval before the project is begun. Pavement marking projects performed by the County for the City will require the City to provide appropriate traffic control. Such control may include, as traffic volume and conditions warrant, flagging cones, barricades. shadow vehicles, arrow boards, signs and other desirable actions specified by the Texas Manual or Uniform Traffic Control Devices (MUTCD). VII. Eit~er City, or Co~nt.Y may terminate this Agreement by providing the other party thirty (30) days wntten notice of Its Intent to terminate. The written notice of the intent to terminate shall be delivered to the foHowing: "-./ -,-, City Manager City ofCoppell P.O. Box 9478 Coppell, TX 750] 9 Director of Public Works Dallas County 41 J Elm Street 4th Floor Dallas, TX 75202 IX. This Agreement shall be constructed in accordance with the laws ofthe State of Texas. Exclusive venue for any legal actions betv..een the parties arising from this Agreement shall be in Dallas ;'Y County~ Texas. BILLING: - All work will be billed within the first five (5) working days after the end of the month in which it was performed. All invoices are due upon receipt. Escrowed funds are to be paid over to the County on a monthly basis under the same tenns. A copy of each invoice is to be sent to the County Auditor as it is prepared for accounts receivable control MISCELLANEOUS: City and County certify that this lnterlocal Agreement is executed in accordance with the governing provisions of the Texas lnterlocal Cooperation Acts as amended, and, City and County expressly represent that payment for all funds expended herein are from current budgeted funds available for the purpose recited in this agreement, and that any required separate document approval by the County will be acc.omplished as a condition precedent to the execution of this agreement. The Cit); of CoppeH has execute this AgJ:cement pursuant to duly authoriud City Council rn f}J u. T E~ , date . The County of Dallas has executed this Agreement pursuant to Commlssioners Court Order No. 2003-1965 . on this 21st day of October . 2003. BY; COUNTY OF D.~LA5 APPROVED AS TO FOR",'}: II! () / ~ r- / [I[;i~t()(~/ ~1A/t,V k~/i .j~~v2lii tl1-~ , B", . Janet l- ereusonT~-~ - - <J AdvIsory Chief, C[vi! Section THE. C., T Y . 0 F COPPELL oS MEMORANDUM TO: Mayor and City Council FROM: Keith R. Marvin, P.E., Project Engineer DATE: November 12,2007 REF: Consider approval of additional expenditures under an existing City - County agreement in the amount of $134,373.55 for construction of an asphalt parking lot for the Farmer's Market and a detour needed during construction of Bethel Road in the Old Town area. This authorization would allow Dallas County Road and Bridge crews working under an existing City - County agreement to construct improved drainage and an asphalt parking lot where the existing gravel parking area is adjacent to the Farmer's Market. They would also construct an access drive to South Coppell Road south of Bethel Road for improved circulation. This access would also extend around to the intersection of South Coppell Road and Bethel Road west of the Farmer's Market. This point of connection will allow customers of Old Town businesses to access this parking area during the Bethel Road construction project slated to begin in 2008. The attached exhibit shows the layout of the proposed parking and drainage improvements. This provides 100 parking spaces for use by patrons of the Farmer's Market or local businesses. Dallas County has provided a cost proposal in the amount of $134,373.55 to perform this work. If this expenditure is approved, the work will be completed by March of2008. Staff recommends approval of this item in the amount of $134,373.55 and will be available to answer any questions at the Council meeting. i ~.:..- ~ )'" . ,,-., ~"r'-~'" ~ /' "; '':' :~ r" ,..., .... >.:;:1_.< , fe', ~ ~ ) ,cI J .) _, r- ."....... ..~ L1 ~t -; ~3 ... ~~::-:". ~ :.~ 1"/ . - ~L ~- ,""" ")w.,_, (~. ;'I j ~. ql ;) "', J ';;"-' :'j' ) 14- t"~ t:~ '';:l '::; ~:'~ ~C7 04 Ji)I2-~!7 i~~~ ~,~ ~/akd ,', .:.r). ~ iL ,?O .l,,4 J '. J~j .~ l~' ; ~) &'l.,j '- 0')-:';' '7 ':>- -:'~ ~:.J ~ 2~ l' 3.) "'Ie) - ,] -_.......".._----~ ,- A. )]J I _... ~ , ~ ... "-- ~2 ~s , ,A .0""" ",~c.. --' :::..." 1 r 'C- -:2.. B ~ ,,-:;4-. 20'- - , '.::I , "', (q /~<;4- s "::' ....../ 1 Ji~' i'j ) / ~......., ,~ <tIC, ) a- :-.4) ~s ~-:::..7S ~- "T1 )> ;:0 I I"'l ;:0 (J]- ~ )> ;:0 i"\ 9~ ~"'O~ 8: 0 ~ 0 '\l ' ." i"\ ('J ~: ('J Z 0 F=: 0 (j) 1] 1] 1] 1]-1"'l I"'lIr r1]r r;:O o < I"'l I I"'l Z -l (J] "'0 r )> Z 't"II !( - .. I. ; ~ i 15 I ! 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