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DR9101-BD 910318March 8, 1991 ,hazo, Starek & 'lhng, Inc. Engineers · Planners Ms. Shohre Danashmand, P.E. City Engineer Post Office Box 478 Coppell, Texas 75019 Re: Oak Trail Drainage Dear Ms. Daneshmand: As requested, we have examined the bids received on February 19, 1991, for the construction of Oak Trail Drainage Improvements. We have examined the financial statement of the low bidder, M-S Utilities of Rockwall, Texas, and have talked to references and recent customers. Based on our research, we have no basis to recommend rejection of the low bidder. We also examined the effects of the different alternates. Based on our assumptions, it appears that all three alternates would accommodate the drainage system associated with the future improvement of Oak Trail. However, the cost of the future drainage would be approximately $4000 more expensive with Alternate A compared to Alternate C, and approximately $2500 more expensive with Alternate B compared to Alternate C. Based on that analysis, it would appear that Alternate A is most attractive (spend $4000 later instead of $7000 more now). However, the primary objective of this project is to improve the health and safety of the neighborhood by draining as quickly as possible the water that is trapped in the backyard of 141 Oak Trail. With Alternate C, after the future improvement of Oak Trail, the maximum depth of water should be less than one foot. With Alternate B, that figure increases to 2 feet, and with Alternate A to about 3.5 feet. In order to give the City of Coppell the maximum flexibility in the future expansion of this drainage system, and to minimize the threat to public safety, we recommend that M-S Utilities be awarded this contract based on Alternate C in the amount of $74,604.53. If you have any questions, please let us know. Sincerely, Glenn Hitt, . . Vice President GH/smh 89256.20 cc: Mr. Larry Davis February 20, 1991 Mr. Jim Ragsdill City of Coppell Post Office Box 478 Coppell, Texas 75019 Re: Oak Trail Drainage Dear Mr. Ragsdill: Enclosed are copies of the Proposals for the four Contractors who did not include duplicates. Also enetosed is a tabulation of all bids received. Copies will be sent to all bidders. As requested by Larry Davis, we will set up a meeting for later this week to discuss the procedure for making a recommendation to the Council. If you have any questions, please let us know. S'mcerely, Glenn Hitt, P.E. Vice President GH/smh 89256.20 cc:. Ms. Shohre Daneshmand w/Bid Tabulation ~r. Larry Davis w/Bid Tabulation INLET RCP 22 33-INCH CLA~JS Iii RCP 240 36-1NCH CLAES Iii ReP 45-INCH CLAS-'~T~ RCP 546 10 . WYE 1 -IN. X 36-1N. ~,nfE 1 ;-iN. X 36-1N. WYE 1 ~6-1N. - 4S-DEGREE BEND 3 1 5-IN. REINFORCED CONC. DRIVE 118.9 ~TYPE O) SLOPE PROTECTION 51.g 10.7 CRUSHED LIME.~i'ONE BASE REMOVE ASPHALT PAVEMENT REMO'VE REI?4FORCED CONC. DRIVE 78.6 118.9 REMO¥~. 4S-IN. STUBOUT 1 SAWCUT 115 REMO'v~ & RIEPL~CE 6 FT. C.L. FEHCE REMOV~ 5-tN. 5LOPE PROTECTION I 10.? 1 TRENCH SAFETY P~,~ TOTAL BID: ALTErNaTE A ALTERNATE B Sg-IN. CLASS IH RCP 4S-IN. ){ $9-1rq. 546 1 1 1 3g-IN. - 45-DFGREE BEND ITOTALBID: ALTERNATE B (rrF_MSIA-21A) i{su~'nTUT~ rr~s 4~, b-B-l(m ~o. rr~s 4~ .4'2. I 42-1N. CLASS III ReP i 6C 42-lN. X lB-IN. WYE ~ 7C 42-iN.X4~.- N. ~C: 48-iN. X 4z-iN. WYE 546 1 1 1 3 S 42-1N. - 45-DEGREE BEND TOT.N- I~D:. ALTERNATE C LTrEM~; 1A-21A) EC-10C FOR FI'E~S 4A Re~t, 5, Box 91 R~:k~,~ll. TX T5(~7 Uait Fhlcc A~o~nt C~TY OF COPPELL, TEXA~ - OAK TRAIL DR~JNAGE IMPROVEMENTS BID TABULATION - FEBR~Y 19~ 1991 WRIGHT CONSq'. CO. Ctll I UM CON:5'1'. CO. RWERWAY CONTRACTOR~ 601 W. Well E~'eat P.O. 13~ 8455 P.O. I~x 7055 76051 75205 75209 ATt(INS BROIL 918 W. Me~heJl Gra~d I~,aiHe TX 75~51 Unit I:~¢~ .~- .--- -~zat $68.00 919.00 $118.~ $600.00 $600.00 $395.00 $700.00~ ~ 2A TYPE "X" INLET 18ciNCH CLASS tlt RCP 35- NCr". CLA~S Iii ROI:' 240 ] 38-INCH CLASS III RCP 545 ~ ~ ! 45-1NCH CLA$SlII RCP 10 ' 6A i36-1N.X18-1N.WYE 7A i 38-!N.×38-1N.'CCz'E 8A . 48-1N.X38-1N.VVYE ~ 36-{Fi.- 45-DEGREE E-END ~'~c E M~'4HOLE 8-ii'4. REINFORCED CON(;. DRIVE I 12~ i FfNE GRADE ASPH. PVMT.(-rYPE D) i i3~. ] 5-tN. REIN.=, oONc. 5~LOPE PROTE. CTION ~ 14A i CRUSHED LiMESTONE BASE [ 15A {REMO'v~[ASPHALTPAVEMENT , 16A j REi~©VE REINFORCED CONC. DRIVE 17,% ~ REMC.~E 48-[N. STUBOL~ i !8A !SAWC!JT 19A {PEM OYE t: REPLACE 6 FT. C.L. FENCE, ; 20A REMOVE 5-IN. SLOPE PROTECTION TRENCH S'".~CE'TY PLAN {TOTAL BID: ,AL~_HNATEA ! At.'TF~4,ATE- E, I 48 i 3~-!N.CLASS ill RCP ! 8E i 39-!N.X 18-iN. ! 75 ! ~;9-iN.)(39-1N. i i 85 48-iN. X 39-iN. ] 93 { 39-1N.- 45-DEGREE E-END i I03 i TYPE'B* MANHOLE iTOTALBtE AL"rE~NATEB (iTEM:S1A-21A) i(SLII~ i i ILri~ ITEMS 4Bt ~B- ! 0~ FOR n'EMS 4C 1 42-!IN.CLASS III RC:P ~CC. i42-IN.X!8-IN.WYE 4z-iN.- X' 4z-IN.* ' '~¥Ym- i DC ! 42-!N.- 45-DEGREE BEND i i0C J TYPE '-'B" MANHOLE ITOTALBID: ALTERNATEC t3TEM$ i{~E,~rrruTE rr~s 4cr 6c-mc I E. L. DALTON COMP,~IY 2351 W. Northwest 75220 Unit i Unit PHc~ Amount $52.90 L.F. $62.30 EA. $1,030.00: CITY OF COPPEI.L~ TEXAS - OA~ TRAIL DRAINAGE IMPROVBtBfr$ BIDT~IJLATIOR - FEBRUARY 19, 1991 $.Y~. CONST. CO. P. O. Boz 13614 A.-4in~cm~ TX 76094 Unit P~c~ [ Ama~nt P=~. 2 ef 2 MOSS CONSTRUCTION 75~86 Unit PHc~ $73.80; $755.t6 :15.120.00 $82.79 1!8~ S.Y. 51.9 10.7 $.Y. 78.6 472 118.9 1 118, 10 10.7 I L.S. I $55.10 $8.00 ~5.029.47 .237.80 $1.00 $1,500.00 $1,842.00 82.500.00 $2! .80 $267.50 $278.00 $300.00 $15.00 $350.90 546 L F $73 40 $40 076.40 $84.55 94.5,213 gO $98 50 $53~781 OD I E~ $I~i50 00 ~¢1~150.00 $~9~.0u I $893.00 $950.00 I $950.00 I ] EA. $1 210.00 $1,210.00 ! $893.00 $893.00 $950.00 $950.00 ~ ~A. $(,550.00 [ ~(.55o.0o J $~ o8o.oo j $~,oso.oo . $~ 200.00 $~2oo.oo 3 ~. j 9820.00 ~ $2',460.00 J $1~18~.00 j $3,555.00 ~747.50 ~ $2,242.50 ~ ~ $241000 $241000 J $1 90000 I $1o0000 $275000 ~'~75000 '~ ' J ' ' t ¢ ' I ' ¢ ' i ~' ' i ¢ ' i ~f ' 546 L.F. $7T.40 I $42,260.40 ~ $67.10 $47.~,56.60 I $102.50 ~ $55,965.00 , ~ =* ~, ~n ,*~ I ~'"'"*' ~'~' ' ~935.00 $18000.00 $1~000.00 ' ~' ' ~'~"~'~ I ~'~'~'~ $935.00 I ~. $I,290.00 $!,290.00 $935.00 $935.00 ~I,.000.00 $1~000~00 ~ ' ~. J $~600.00 ~ $(.600.00 J $~.080.00 I $~.oso.oo t $1.200.00 ! $~.200.00 ~2.200.00 J $2700 00 $600.00 J $~00.00 $400.00 $700.00 $2.00 $10.00 I $5,000.00' $9.00 i $96.30 $91.06 { $49 718.78 ' $116.00 j $~.3~336.00 $700.00 J $700.00 $500.00 $600.00 $. O0.~0 I ,,,~ ~O.u~ $500.00 $~OO.OO $1~000.00 J $!:OO0.OO $800.00 j $800.00 $5oo.oo ! $,,5oo.0o $430.00 1 $1,3. o.oo ~3j, OOO.O0 J $31000.00 $8,000 O0 J $5.000.00 $93.96 i $51~302.16 $;3o.oo i $750.00 $750.00 I $750.00 $1,000.00 j $1,000.00 $789.00 $2..~.~, .0o J $~oo.oo $1',soo.oo $,._00 ,,0 , $~ ~0~. ,,~ $6 u0C .uu , ~5,,000.00 $131.00 j $718526.00 9850.00 ~ $850.00 $850.ooj $850.00 $800.00 $800.00 $475.00l $i,425.00 93~5oo.ool 93;soo.ooJ J$tl~t727.40I 18130t823.51 F) FINANCE There was no report at this time. G) LmRARY There was no report at this time. H) METROCREST RED RIBBON CAMPAIGN COMMITTEE (DRUG AWARENESS) There was no report at this time. I) MUD ABSORPTION There was no report at this time. J) NCTCOG There was no report at this time. K) PARK There was no report at this time. L) RECYCLING COMMITTEE There was no report at this time. M) SCHOOL Councilman Morton reported on the Texas Legislation which deals with school funding. lq) YMCA Councilman Nelson reported that the YMCA Steering Committee had met. He reported that $40,000 is necessary to open a store-front Coppell YMCA. To date, $37,400 has been raised and it is anticipated that the remaining funds will be hard to collect. The plans to open in April have been delayed to possibly September. ~NDA Item 16 A Consideration and approval of a Resolution for NCNB Capital Markets, Inc. authorizing the City Manager, Deputy City Manager/Finance Director, and Assistant Finance Director to sell, assign and endorse for transfer, certificates representing stocks, bonds, or other securities now registered or hereafter registered in the name of the City of Coppell. 16 B Discussion and consideration of a resolution directing publication of notice of intention to issue waterworks and sewer system revenue bonds and other matters pertaining thereto and authorizing the Mayor to sign. 16 C Discussion and consideration of request for refund of special expense fee in the total amount of $67.50 (including $17.50 court cost) at the request of Laura Stanfield, 117 S. Holly, Coppell. 16 D Consideration for awarding of bid for the Oak Trail drainage improvement in the amount of $74,604.53 to M-S Utilities of Rockwall, Texas. 16 E Consideration of awarding bid from Sturdisteel Company to purchase twelve (12) portable bleachers for the Middle School Ballfield Improvements in the amount of $7,296.00. 16F Consideration of awarding a bid to Consolidated Traffic Control in the amount of $74,992.00 to retrofit existing city signaliTafion with opficom emergency control devices. Council requested that Item ltD be pulled for separate consideration. Councilman Morton moved to approve Items 16A, B, C, E and F, with Item 16A being Resolution 032691.2 and Item 16B being Resolution 032691.3. Councilman Cowman seconded the motion. The motion carried 7-0 with Mayor Pro Tem Smothermon and Councilmen Weaver, Thomas, Morton, Cowman, Robertson and Nelson voting in favor of the motion. Item 16D Consideration for awarding of bid for the Oak Trail drainage improvement in the amount of $74,604.53 to M-S Utilities of Rockwall, Texas. Councilman Weaver asked Staff to review the possibilities of talking to the developer of the property which mused the drainage problems to see if there was any recourse available to the City in getting a refund of some of the funds which had been expended by the City. Councilman Weaver moved to approve awarding of the bid for the Oak Trail drainage improvement in the amount of $74,604.53 to M-S Utilities of Rockwail, Texas, with the provision that Staff will talk with the developer regarding the possibility of them funding part of this expenditure. Councilman Robertson seconded the motion. The motion carried 7-0 with Mayor Pro Tem Smothermon and Councilmen Weaver, Thomas, Morton, Cowman, Robertson and Nelson voting in favor of the motion. EXECUTIVE SESSION (Closed to the Public) Item 4-ES A. Article 6252-17, Section 2 (e) and Senate Concurrent Resolution Number 32, discussion with City Attorney concerning matter involving privileged communications between attorney and client. 3. Civil Service Article 6252-17, Section 2 (g) discussion concerning personnel. 1. City Manager The Council convened into Executive Session at 9:48 p.m. on Tuesday, March 26, 1991 as allowed under the above stated articles. Mayor Wolfe adjourned the Executive Session and opened the regular session at 11:55 p.m. RE LAR ION (Open to the Public) There being no further business to come before Council, Mayor Wolfe adjourned the meeting. Mark Wolfe, Mayor ATI'IaST: Dorothy Timmons, City Secretary