DR9101-AG 900612;;i4"~ 2 4 -8 9' ·
AGENDA REQUEST FORM
CITY COUNCIL MEETING 3une 12, ]990
ITEM NO.
Il
ITEM C~?TION:
Consideration of professional services agreement by DeShazo, Starek, & Tang for Oak
Trail drainage improvement project in the amount of $7,100.00.
-- (Director's Signature)
EVALUATION OF ITEM:
STAFF R ..: Larry Davis ~'
OTHER REP.: , uLen ~ltt
DATE: 6/4/90
Attached is the proposal submitted from the above referenced consultant for design, contract
administration and inspections for the ~Oak _Trail .d. rainage improvement project in the amount
of $7,100.00.
Staff recommends this consultant because they have previously performed some site investigation,
prepared a preliminary report and performed preliminary design work in this area at the request
of the former City Engineer, however funding was not sufficient at the time to complete the
work.
At the mid year budget hearing Council agreed to approve $32,500.00 to complete this project
which brings this total budget to $72,500.00.
BUDGET AMT.:
COMMENTS:
AMT. ESTIMATED:
AMT. +/- BUDGET:
FINANCIAL REVIEW BY:
',The funds for this contract were included in the $72,500 which was
approved in the Mid-Year Budget (see attached Memo from Per Birdsall).
LEGAL REVILM BY:
AGENDA REQ FORM
0588D5
REVIEWED BY·CM: ~
COPPELL PUBLIC WORKS
MEMORANDUM
DATE: May 10, 1990
TO: Alan Ratliff,
FROM: Per Birdsall,
RE:
City Manager
Street Superintendent
Oak Trail Drainage / City Council Meeting
Steve Goram requested me to respond to this tickler in his and
Shohre's absence. I spoke with Frank and reviewed the existing
documents about this project. From the information available to
me, the total project will cost approximately $72,500. This is
based on the Iow bid which was received and rejected by the City
Council on Staff's recommendation. Included in the $72,500 (see
attached breakdown) would be the study and findings of 'the probable
cause of such a drainage problem, construction inspection and
administration, and preparation of a drainage easement which was
one of the items of cause for the recommendation for rejection by
staff.
Frank indicated that he would include this in the midyear budget
process, but that the actual funding would have to come from the
limited remaining surplus of CIP funds from which already two
identified projects are vying (Loch Lane, Wrangler).
This drainage problem is not on the Consultant's Priority ~ist noL
was it identified by the Drainage Subcommittee because iv was
already in progress.
In conclusion, $40,000 was earmarked for the project but an
additional $32,500 by current estimates will be needed to get the
physical project underway. Upon reasonable expectations of funding
being made available and direction, Public Works can proceed to
contact the resident(s) to endeavor to obtain the easement(s)
required and have DeShazo, Starek & Tang prepare the appropriate
documents(s) for signature by the owner(s) of the affected area(z).
PHB/bb
xc: Frank Trando, Deputy City Manager/Finance Director
Steve Goram, Director of Public Works
Attachment
Estimate (Bid) provided by SYB Construction
Engineering Servioes invoiced beyond original scope
Complete study, inspection, and administration by D S &
Funds spent to date as indicated by Finance
$60,477.0~
$1,835.00
$7,100.00
$2,642.00
$72,054.00
~72~500.00
Please note that this figure does not include any contingencies which
would customarily be estimated as 10% of the entire project, which would
be $7,250.00, nor have I seen any figure for the customary bonding.
This project will have to be re-bid due to the fact that action has
previously been taken by Council.
to the Council that a noise monitor had been placed at each of two
addresses, those addresses being 413 Cozby and 150 Winding Hollow.
The dates for the placement of the noise monitors for the time
period from December 13, 1989 to December 29, 1989 and again from
January 15, 1990 to January 29, 1990. The results of the noise
monitors indicated that the north flow, or departing aircraft, was
louder than the south flow, or landing aircraft. Due to some
inconsistencies in the results, Mr. Fegan recommended that
additional monitoring be conducted at the same sites to resolve
those previously measured inconsistencies and to determine
measurable differences in the noise environment resulting from the
Runway Use Plan. Council requested that a third site also be
selected for the additional monitoring which will occur over a week
to one and a half weeks time period. A report will be brought to
the Council once this additional monitoring has been completed.
No further action was required by the Council.
Item 9: PUBLIC HEARING: To consider the Capital Improvements
Plan and Fee Schedule to be used in the adoption of
Impact Fees.
Frank Trando, Deputy City Manager/Finance Director introduced this
item to the Council and provided a presentation on the process used
to arrive at the public hearing and recommendation for adoption of
an impact fee ordinance. Assisting Mr. Trando in his presentation
was Mr. Sanford Case, Consulting Engineer with Ginn, Inc.
Discussion was held concerning the total payment of the fees by the
developer or a 50750 split between the developer and the
homebuilder. It is a recommendation of staff that the entire fees
be paid by the developer as an up-front cost. Mayor Wolfe then
declared the public hearing open and asked for those persons who
wished to speak against the proposed impact fees. Mr. Bob
Benedict, representing the Builders Association of Dallas, spoke
and requested additional information concerning 1) payment of fees
for those areas that are located in the MUD, 2) who would be
responsible for the payment of the fees, the builder or the
developer and 3) how much the fees would be. Mayor Wolfe then
asked for those persons who wished to speak in favor of the
proposed impact fees. There were none. The public hearing was
then declared closed. No further action was required on this item.
Item 10:
Discussion and consideration of an Ordinance adopting
"Impact Fees" as a chapter of the Code of ordinances of
the City of Coppell, Texas, and authorizing the Mayor to
sign.
Following discussion on this item, it was reiterated by Council
that staff is recommending the developer to pay all fees up front
as opposed to a 50/50 split between the builder and the developer.
After further discussion, Councilman Morton moved that ordinance
#90478 adopting impact fees as a chapter of the Code of Ordinances
of the City of Coppell, with the provision that no impact fee will
be collected on waste-water projects located in the Coppell
Municipal Utility District #1 until a project specific inter-local
agreement is executed between the City of Coppell and the Coppell
Municipal Utility District #1. Councilman Smothermon seconded the
motion; motion carried 6-0 with Mayor Pro Tem Wilkerson and
Councilmen Weaver, Thomas, Morton, Cowman and Robertson voting in
favor of the motion.
Item 11:
Consideration for professional services by DeShazo,
Starek & Tang for design, contract administration and
inspections surrounding the Oak Trail Drainage
Improvement Project.
Mr. Larry Davis, representing the Public Works Department,
Engineering Division, made the presentation to the Council. Mr.
Davis stated that the recommendation from staff is for approval of
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the professional services agreement in the amount not to exceed
$7,100. Following discussion on this item, Councilman Smothermon
moved that the above stated agreement be approved in an amount not
to exceed $7,100. Councilman Morton seconded the motion; motion
carried 6-0 with Mayor Pro Tem Wilkerson and Councilmen Weaver,
Thomas, Morton, Cowman and Robertson voting in favor of the motion.
Item 12:
Consideration of a variance requested from Coppell I.S.D.
regarding parking lot paving at the Coppell Elementary
School Mockingbird Lane site.
Mr. Larry Davis, .representing the Public Works Department,
Engineering Division, made the presentation to the Council. This
request is the same as a previous request from the School District
for the reduction of concrete paving from six inches to five inches
in the parking lot and light traffic areas. During discussion on
this item, staff was requested to review current ordinances for
possible amendments of City requirements as opposed to variance
requests appearing on Council agendas. Following further
discussion, Councilman Smothermon moved that the variance request
from the Coppell I.S.D. for reduction in concrete paving
requirements from six inches to five inches in the parking lot and
light traffic areas at the Coppell Elementary School, Mockingbird
site, be approved. Councilman Robertson seconded the motion; motion
carried 6-0 with Mayor Pro Tem Wilkerson and Councilmen Weaver,
Thomas, Morton, Cowman and Robertson voting in favor of the motion.
Item 13:
Discussion and consideration of Change Order No. 5 for
the Denton Tap Road Improvements project from Sandy Lake
Road to Denton Creek and authorizing the Mayor to sign.
city Consulting Engineer Representative John Karlsruher made the
presentation to the Council. Mr. Karlsruher was recommending
approval of Change Order No. 5 in the amount of additional costs
for $36,000 and addition of 75 days to the contract. Following
discussion on this item, Councilman Robertson moved that change
order No. 5 for an additional $36,000 plus 75 days to this contract
be approved. Councilman Cowman seconded the motion; motion carried
4-2 with Mayor Pro Tem Smothermon and Councilmen Weaver, Cowman and
Robertson voting in favor of the motion, and Councilmen Thomas and
Morton voting against the motion.
Item 14: Discussion and consideration of approval of L.H. Lacy
Co.'s Application for Final Payment for the construction
of Denton Tap Road Improvements from Sandy Lake Road to
Denton Creek.
Consulting Engineer Representative John Karlsruher of Ginn, Inc.
made the presentation to the Council. Staff is recommending final
payment to L.H. Lacy Company in the amount of $131,448.49.
Following discussion by the Council, Councilman Robertson moved
that final payment in the above stated amount be made to L.H. Lacy
Company for the construction of Denton Tap Road improvements from
Sandy Lake Road to Denton Creek. Councilman Cowman seconded the
motion; motion carried 4-2 with Mayor Pro Tem Smothermon and
Councilmen Weaver, cowman and Robertson voting in favor of th~
motion and Councilmen Thomas and Morton voting against the motion.
Item 15: Discussion and consideration of approval for L.H. Lacy
Co.'s Application for Final Payment for the construction
of the Denton Tap Road Improvements project from Beltline
Road to Sandy Lake Road.
Consulting Engineer Representative John Karlsruher also made this
presentation to the Council. Staff is recommending approval of
final payment in the amount of $230,989.10. Following discussion,
Councilman Robertson moved that final payment in the above stated
amount to L.H. Lacy Company for construction of the Denton Tap Road
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