Alexander Ct-CS080709
THE.CITY.OF
COPPELL
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July 9, 2008
John Hawkins
Mira Mar Development Corp.
6003 Sunderland
Colleyville, TX 76034
Fax: 817/329-1792
RE: Alexander Court
Punch List
Dear Mr. Hawkins:
1. Complete the sidewalk adjacent to Denton Tap Rd. as the plans show. (construction plan
sheet # 9)
2. Provide and maintain interior erosion control.
3. Verify lot elevations and complete grading. (construction plan sheet # 9 - provide
verification letter)
4. Provide complete set of plans stamped as "record drawings" by the design engineer. Refer
to subdivision ordinance, page 36.
5. Replace damaged grass off of Denton Tap Rd. where the sidewalk is constructed.
Thank you for your cooperation during the construction of this project. If you have any questions,
please call me at (972) 304-3684.
~~
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cc: Ken Griffin, P.E., Director of Engineering & Public Works
Bryan Piper, Barson Utilities, Fax: 214/941-8533
Tim Bennett, P.E., Fax: 972/429-3963
Scott Latta, Engineering Technician
Attachments
255 PARKWAY * P.O.BOX 9478 * COPPELL TX 75019 * TEL 972/462 0022 * FAX 972/304 3673
CITY OF COPPELL ENGINEERING DEPARTMENT
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Record-Drawina Content and Submittal Reauirements
As required by Section XV of the City of Coppell Subdivision Regulations, signed
and sealed Record-drawings (As-built plans) must be submitted by the Engineer
of a project before final acceptance of the public improvements can be granted.
Public Improvements include, but are not limited to: Paving (in and out of the
R.O.W.), water lines, sanitary sewer lines, storm sewer lines, sidewalks, ramps
and other accessible routes, stamped concrete and engineered retaining walls.
For the purpose of this document, the terms "As-built" and "Record-drawing" shall
be considered interchangeable and synonymous.
Section XV of the City of Coppall Subdivision Regulations reads as follows:
SUBDIVISION REGULATIONS. CITY OF COPPELL. TEXAS
SECTION XV - AS-BUILT PLANS
SECTION XV - AS-BUILT PLANS
Prior to final acceptance by the City of the public improvements in the subdivision, the Engineer
for the Developer shall submit to the Engineering Department a reproducible mylar set of
drawings and two (2) sets of blue line prints of paving, drainage, water, sanitary sewer and other
improvements showing all changes made in the plans during construction and containing on each
sheet an "As-BuUt" stamp bearing the signature of the Engineer and the date.
If the design of the improvements was computer generated, a diskette shall be submitted
containing all improvements in an AutoCad format that can be transferred to the City's data
base.
END OF SECTION
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CITY OF COPPELL ENGINEERING DEPARTMENT
Record-Drawina Submittal Procedures
1. Upon substantial completion of the Civil improvements of the Project, as
determined by a City of Coppell Engineering inspector, the construction plans
documenting any and all contractor changes or deviations from the plans as
originally approved should be returned to the Project Engineer for revision.
2. The Project Engineer shall revise the construction plans to reflect the "as-
constructed" state of the Project. These revised plans shall bear the Project
Engineer's seal, signature, date and "As-Builf' or "Record-Drawing" stamp on
each sheet.
3. One 24"x36" (D-size) paper copy of the "Record-Drawing" construction plans
shall be delivered to the City of Coppell Engineering Department for review.
Upon review completion, one of the following will occur:
a. The Project Engineer will be notified that the Record- Drawings are
acceptable with no comments.
b. The Project Engineer will be notified that the Record- Drawings contain
City of Coppell Engineering Department comments. The construction
plans will be returned to the Project Engineer for revision and re-submittal
for final approval.
4. At such time that the Record-Drawings are deemed acceptable by the City of
Coppell Engineering Department, the Project Engineer shall submit the
following items to the Engineering Department:
a. Two sets of Architectural D-size Record-Drawings on paper.
b. One set of Architectural D-size Record-Drawings on mylar.
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CITY OF COPPELL ENGINEERING DEPARTMENT
c. One CD containing the electronic files of the Record-Drawings in AutoCad
.dwg format, release 14 or later version. Ensure that any X-ref layers or
linked images are included.
5. Completion of steps 1-4 will result in the Record-Drawing submittal portion of
the final acceptance process being satisfied.
Common Record-Drawina Submittal Pitfalls
The City of Coppell Engineering Department will make every effort to assist in the
successful submittal of engineering Record-Drawings. It is understood that every
project has its share of complications; however, the following "reasons" for
incorrect or non-existent Record-Drawings are unacceptable:
. The drawings were sent to the "City". (Submittals must be sent to the
Engineering Department accompanied by a submittal letter).
. The drawings were sent to the architect. (Submittals must be sent to the
Engineering Department accompanied by a submittal letter).
. The drawings were sent to the owner. (Submittals must be sent to the
Engineering Department accompanied by a submittal letter).
. The drawings were sent to the contractor. (Submittals must be sent to the
Engineering Department accompanied by a submittal letter).
. Record-drawings were not in the contract. (Record-Drawings must be
submitted and approved before acceptance of a project).
. The project is on private property. (Even a project which is constructed
entirely on private property can contain elements which fall within the
jurisdiction of the Engineering Department, i.e.: Public utility tapsltie-ins,
paving, accessibility, utility conflicts, easements and R.O. W).
. "We gave them to somebody." (This is where the submittal letter comes in
handy. It would show to what department the drawings were delivered and
who signed for them).
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CITY OF COPPELL ENGINEERING DEPARTMENT
Summary
Record-Drawings are essential to the maintenance of the City's municipal
infrastructure database. Public works departments, developers, contractors,
consulting engineers, government agencies, police and fire departments,
educators and citizens all depend on Record-drawing information. Accurate and
complete data is essential to reducing errors, mis-information and utility
disruptions.
Thank you in advance for your cooperation.
City of Coppell
Engineering Department
255 Parkway Blvd.
Coppell, TX 75019
972/304-3679
enoineerino@ci.coppell.lx.us
www.cLcoppeILtx.us
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