ST9905-CN080708
THE.CITY-OF
DEPT: Engineering
DATE: July 8,2008
ITEM #: 1 9
AGENDA REQUEST FORM
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ITEM TYPE: CONTRACT IBID or PROPOSAL
ITEM CAPTION:
Consider approval of City of Coppell Change Order #9 to the Bethel Road Project #ST 99-05 in the amount of
$120,836.68 as provided for in CIP funds; and authorizing the City Manager to sign and execute any necessary
documents.
GOAL(S): ~
EXECUTIVE SUMMARY:
Approval of the Change Order will provide for retaining walls to preserve existing landscaping and upgraded traffic
signal components to provide video detection and improved communication.
FINANCIAL COMMENTS:
Funds are available in the Street CIP accounts for this change order.
staff recommends approval of Change Order #9 to Tiseo Paving for
the Bethel Road project.
ACTION TAKEN BY COUNCIL:
APPROVED BY
CITY COUNCIL
ON ABOVE DATE
Motion to Approve
RECOMMENDED ACTION:
M - Hunt
S - Peters
Vote-7-Q
. Libby Ball
tA 2008.07.15
10:13:43
-05'00'
vifd i tfJA 7!J7!O,f
I#Change Order for Bethel Rd
THE.CITY.OF
COPPELL
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MEMORANDUM
TO:
Mayor and City Council
FROM:
Kenneth M. Griffin, P.E., Director of Engineering/Public Works
DATE:
July 8, 2008
REF:
Consider approval of City of Coppell Change Order #9 to the Bethel Road
Project #ST 99-05 with Tiseo Paving, in the amount of $120,836.68 as
provided for in CIP funds; and authorizing the City Manager to sign and
execute any necessary documents.
This change order provides for construction of retaining walls adjacent to two properties along
the Bethel Road project, and provides for upgraded components for the traffic signals to be
constructed at Royal Lane and Freeport Parkway. Upon completion of the eastbound lanes of
Bethel Road it became apparent that to properly grade behind the curb we would need to slope
the ground back well into the adjacent private property in front of the CiCi's warehouse at 1080
W. Bethel Road, as well as the two new Duke Realty buildings at 700 and 800 W. Bethel Road.
We have negotiated with the contractor to construct retaining walls in these locations in an effort
to preserve the landscape and irrigation systems within this area.
The proposed retaining walls represent a cost of $84,058.20.
The balance of this change order represents an upgrade to the video detection and radio
communication at each of the new traffic signals to be constructed at Royal Lane and at Freeport
Parkway. The city's traffic department has been working to upgrade our traffic signal network to
better monitor and control the timing and sequencing of the flow of traffic throughout the city.
Unfortunately, this project was bid before we selected the type of detection and communication
equipment we are currently specifying. Making the change at this time will prevent us from
expending more money in the future replacing the original equipment.
The traffic signal upgrades represent a change of $44,753.48.
We are also deleting an item that was inadvertently placed on two previous change orders at a
savings of $3,975.00, and eliminating two radios used for traffic signal communications at a
savings of $4,000.00. This creates a total change of $120,836.68 to this contract. This change
order, in addition to all previous change orders, brings the total contract amount to
$7,786,023.73.
Staff recommends approval of this change order in the amount of $120,836.68 and will be
available to answer any questions at the council meeting.
CITY OF COPPELL
CHANGE OR EXTRA WORK ORDER
PROJECT: Bethel Road I Project # ST 99-05
CONTRACTOR: Tiseo Paving Company
OWNER: City ofCoppell
CHANGE ORDER NO.:
Nine (9)
DATE: July 8,2008
Pg 1 of 2
Item Description
Quantity Unit
ADD:
1. Modular block wall with concrete
footing
2. Upgraded pedestrian signals
3. Upgraded video detection at
Royal Lane & Freeport Pkwy
Traffic signals
4. Provide Red One wireless
connectivity
Net Increase to Contract
Amount
2,278
DEDUCT:
1.
2.
Spread spectrum radio
Remove Existing 16" valve
(added to contract twice)
Net Decrease to Contract
Amount
Total Change to Contract
SF
2
1
EA
LS
1
LS
2
EA
EA
Unit Price
36.90
475.00
22,011.00
21,792.48
2,000.00
3,975.00
Total
$84,058.20
$950.00
$22,011.00
$21,792.48
$128,811.68
$4,000.00
$3,975.00
$7,975.00
$120,836.68
CHANGE ORDER NO.:
Nine (9)
DATE: July 8, 2008
Pg 2 of 2
Original contract amount
Net increase in contract amount Change Order #1
Net increase in contract amount Change Order #2
Net increase in contract amount Change Order #3
Net increase in contract amount Change Order #4
Net increase in contract amount Change Order #5
Net increase in contract amount Change Order #6
Net increase in contract amount Change Order #7
Net increase in contract amount Change Order #8
Net increase in contract amount Change Order #9
Revised contract amount
$7,293,659.00
o
$8,000.00
$8,580.00
$14,247.00
$57,767.65
$270,088.40
$12,845.00
o
$120,836.68
$7,786,023.73
Original contract time
570 Calendar Days
Previously approved additional time
Additional time requested for this change
Revised Contract time of completion
68 Days
20 Days
694 Calendar Days
The contractor hereby accepts this Contract adjustment as a final and complete adjustment in full
accord and satisfaction of all past and future liability originating under any clause in the Contract by
reason of this revision to the Contract.
R~~ 4Y
Re ommended By ty gmeer
to 'l/' g
Date
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-------..:.
. Red One
Network Solutions
Proposal
PROPOSAL SUBMITTED TO:
City of Coppell
Street Department
816 S. Coppell Rd.
Coppell, TX 75019
Phone: 469 576-1108
9139 Grapevine Highway Suite 540-237
North Rlchland Hills, Tx 76180
Phone 972 675.5400
Fax 972 675-2221
Proposal #
Date
206563
Wed, 4-9-08
WORK TO BE PERFORMED AT:
City of Coppell
Street Department
816 S. Coppell Rd.
Coppell, TX 75019
FAX:
Phone:
Date of Plans
We hereby propose to furnish the materials and perform the__labor necessary for the comoletion of:
Part Number DescriDtion Unit Price Dtv
--, - -~"'--- "---,-,,,,,-
Total
EauiDment
R1-2ANVYOJPPOE11HAAO BelAir 200, ARM311b/g, 2x BRM4
R 1-BA2-bat-BN2SH0001
R1-BA-pwr-BNCKG0025
R1-BA2-br-BN2KG0001
R1-24_0mni-8
R1-58_Patch-19
R1-LMR-CA
R 1-MountingKit
R 1-BA-WAR-BNSS00011
R1-BA-OSS-BNSWO0010
R 1-BA- T AC-BNSS0001 0
R 1-CA T5eCBL
R1-LMR400-bulk
R 1-L1TNG-ARSTR-N
R1-CAT5eLA
Battery, BA200 Backup Battery
BA200/100 Power Cord 25'
Bracket, BA200 Mount bracket
2.4 GHz Omni Antenna 8 dBi (N-F)
5.8 GHz Patch Antenna 19 dBi (N-F)
RF N type Cable Assembly Kits
Mounting Hardware Kit
BelAir 3 Year Limited Hardware Warranty
BelAir OS SW Maintenance including Upgrades (3%/year)
Unlimited Phone and Email Support (Annual cost) (3%/year)
CA T5e cable per foot
LMR-400 RF Antenna Cable per foot
RF Lightning Arrester (N Type connector)
CAT5e Lightning Arrestors
$6,208.00 2 I $12,416.00
!
$240.00 2 I $480.00
$80.00 2 $160.00
$180.00 2 $360.00
$110.00 2 $220.00
$100.00 2 $200.00
$35.00 1 $35.00
$27.00 2 $54.00
2 $0.00
$259.71 2 $519.42
$259.71 2 $519.42
$0.30 200 $60.00
$1.25 50 $62.50
$75.00 1 $75.00
$75.00 2 $150.00
$1,500.00 3 $4,500.00
SubTotal $19,811.34
Total with Tax $19,811.34
StaaelConfiaurellnstallation/Post SurvevlAs-Built ReDort
Wireless Mesh Install Includes: Stage, configure, mount units, connect power, LAN and RF
~ - --
cables as necessary, perform post install RF survey & As-Built.
Materials are guaranteed to be as specified, and the above work to be performed in
accordance with the Statement of Work (SoW) submitted for the sum of
Payment term: Payment upon completion and Invoicing
Local Tax Rate
Any alteration or deviation from above specifications involving extra costs, executed upon written or verbal orders, will become an extra charge over and
above estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Property owner to carry fire, tornado and other necessary
insurance upon above work. Workman's Compensation and General Liability Insurance on above work to be taken out by Red 1.
Respectfully submitted Tim Lawson
With Red One Network Solutions (Red1) Richland Hills, TX
NOTE: This proposal may be withdrawn if not accepted within 30 days.
ACCEPTANCE OF PROPOSAL
The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified.
Payments will be made as outlined above.
Date
Signature
Name
Please sign and return to a Red1 representative or FAX it to 972 675-2221 or scanlemail to Tim.Lawson#Red1ns.com
Page 1 of 1
Keith Marvin - Bethel Road - Modular Wall Price
From:
To:
Date:
Subject:
CC:
"Robert Caudill" <rcaudill@TiseoPaving.com>
<kmarvin@ci.coppell.tx.us>
5/12/2008 4:30 PM
Bethel Road - Modular Wall Price
"Robert Caudill" <rcaudill@TiseoPaving.com>, "Lance Smith" <lsmith@TiseoPaving.com>
Keith,
Here is the price for the Modular Wall.
1. Diamond Pro Modular Block Wall w/concrete footing.
2278 Face Feet@ $36.90 = $84,058.20
1 A. Diamond Pro Modular Block Wall w/aggregate footing.
2278 Face Feet@ $30.75 = $70,048.50
Tiseo Paving is requesting 20 working days for this work. We need a answer as soon as you can so to lock in the
prices of the material.
Robert Caudill
Vice President
Tiseo Paving Company
(972) 289-0723
file://C:\Documents and Settings\kmarvin\Local Settings\ Temp\XPGrp Wise\482870A2Cit... 6/19/2008
Page 1 of 1
Keith Marvin - Bethel Road - Traffic Signals
From:
To:
Date:
Sub.ject:
CC:
"Robert Caudill" <rcaudill@TiseoPaving.com>
<kmarvin@ci.coppell.tx.us>
6/9/2008 7:58 AM
Bethel Road - Traffic Signals
"Robert Caudill" <rcaudill@TiseoPaving.com>, "Lance Smith" <lsmith@TiseoPaving.com>
Keith;
Below are the extra costs for additional signal work.
1. Pedestrian Signals - Countdown pedestrian signal heads for Freeport Parkway.
2 Each @ $475.00/EA = $950.00
2. Video Detection System - Our original bid was for Rack Vision Video Detection. At the time of the project bid,
Terra System did not exist. If the City prefer the Terra System, there will be an additional cost.
Royal Lane - $12,575.00 and for Freeport - $12,450.00
3. Spread Spectrum Radio - Our original bid was on MDS radio system. The City has requested the Bellaire
BA200 radio, supplied by RED One Network Solutions. After multiple unsuccessful attempts to secure pricing
from RED One Network Solutions, we required that the radios be deleted from our contract. There will be a credit
of $2,000.00 per each intersection.
4. Poles & Mast Arms - The City has approved the paint samples.
5. Confirmation Light - The City has agreed that LED Confirmation Lights are not available at this time and will
accept the incandescent type.6
Should you have any questions, please do not hesitate to call.
Robert Caudill
Vice President
Tiseo Paving Company
(972) 289-0723
file:/ /C: \Documents and Settings\kmarvin \Local Settings\ T emp\XPGrp Wise\484CE2ABCi... 6/19/2008