ST0701-CN080128
CITY OF COPPELL
CONSULTING ENGINEERS CONTRACT
STATE OF TEXAS S
KNOW ALL BY THESE PRESENTS S
CITY OF COPPELL 9
THIS ENGINEERING SERVICES CONTRACT, hereinafter referred to
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as "Contract," made, entered into and executed this the .~D day of / :/.f/-f,Lti2L.--.,
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2008, by and between the City of Coppell acting by and through the efty Manager with
approval of the City Council hereinafter referred to as "City" and Halff Associates, Inc.,
hereinafter referred to as "Engineer".
WITNESSETH
WHEREAS, the City desires to contract for Professional Engineering Services,
hereinafter referred to as "Services", in connection with the Southwestern Boulevard
Improvements (Coppell Road South to Grapevine Creek Bridge) Project #ST 07-01,
hereinafter referred to as the" Project"; and
WHEREAS, the Engineer is acceptable to the City and is willing to enter into a
Contract with the City to perform the hereinafter defined Services necessary to complete
the Project; and
WHEREAS, said Services shall be as defined herein and in the detailed Basic
Services, Attachment A, and Special Services, Attachment B, incorporated herein by
attachment and by reference; and
WHEREAS, this contract shall be administered on behalf of the City by its City
Engineer or his duly authorized representative. The Engineer shall fully comply with
any and all instructions from said City Engineer.
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AGREEMENT
NOW, THEREFORE, the City and the Engineer, in consideration of the mutual
covenants and agreements herein contained, do mutually agree as follows:
The City agrees to retain the Engineer, and the Engineer agrees to provide Services in
connection with the Project as defined herein, and for having rendered such Services the
City agrees to pay to the Engineer fee for these Services as mutually agreed. All Services
under this Contract shall be performed under the direct supervision of the City Engineer.
1. Scope of Services,
A. Basic Services Parts I & II: The work tasks and activities to be performed
and deliverable to be provided by the Engineer shall be in accordance with
Attachment A, Scope of Services, including modifications to the Basic
Services as mutually agreed to by the City and the Engineer in accordance
with the provisions of this Contract.
B. Additional Services Not Included In Basic Services: When mutually
agreed to in writing by the City and the Engineer, the Additional Services
shall be provided by the Engineer. These Additional Services are not
included as a part of Basic Services and shall be paid for by the City in
addition to payment for Basic Services. Should it be determined that one or
more of the requirements of this Contract conflict with the requirements of
the Scope of Services, including modifications to the Scope of Services or
any attachments to this contract; the requirement of the Contract shall
govern.
2. Pro~ress Schedule. Within ten (10) days after receiving Notice to Proceed (NTP)
the Engineer shall submit to the City a Schedule of Services consisting of a listing
of the major Project tasks, the estimated consultant hours required to perform the
tasks, the percentage of the Contract budget estimated to be allocated to each task
and a bar chart schedule showing task beginning and completion dates. Significant
milestones for the Project shall be identified. At a minimum, milestones shall be
provided for the three design submittals described in Attachment A, Scope of
Services: Conceptual Design Submittal, Preliminary Design Submittal, and Final
Plans, Specifications, and Estimate (PS&E) Submittal. Based on Schedule of
Services, the City shall compile Attachment D, Project Schedule which shall
become a part of this Contract upon approval of the Engineer and the City. The
Engineer shall provide to the City information to report and monitor the design
tasks within the Project Schedule by completing a "Design Progress Report" on a
form provided by the City. The Engineer shall complete and provide to the City
said report at monthly intervals.
3. Compensation.
A. Basic Services Part I Fee: The Engineer shall be paid a fee for Basic
Services Part I under this Contract pursuant to the Fee Schedule described
in Attachment B, Fee Schedule. Basic Services Part 1 Fee shall not exceed
the lump sum of Ninety-Two Thousand, Five Hundred dollars
($92,500.00) provided, however, that modifications to the Basic Services
Part I, or other conditions defined herein may necessitate a change of Fee
which shall be reduced to writing and approved by the City or its designee.
B. Basic Services Part II Fee: The Engineer shall be paid a fee under this
Contract for Basic Services Part II pursuant to the Fee Schedule described
in Attachment B, Fee Schedule. Basic Services Part 11 Fee shall not exceed
the lump sum of Seventy -Two Thousand, Five Hundred dollars
($72,500.00) provided, however, that modifications to the Basic Services
Part II, or other conditions defined herein may necessitate a change of
Basic Fee which shall be reduced to writing and approved by the City or
its designee.
C. Total Maximum Fee: Total Maximum Fee for this Contract shall be a lump
sum of One Hundred Sixty-Five Thousand dollars ($165,000.00): The
lump sum Basic Services Part I Fee plus the lump sum Basic Services Part
II Fee.
D. Invoices: The Engineer shall submit invoices at not less than thirty (30)
calendar days for Basic Services Part I and/or Basic Services Part II on or
before the twenty fifth (25th) calendar day of the month, or the preceding
business day if the twenty fifth occurs on a weekend and/or observed
holiday. Payment shall be based on the invoices submitted to the City,
provided that Services completed as indicated in the Design Progress
Reports approved by the City equals or exceeds the increment percentage
requested on the Engineer's invoices. Engineer's invoices to City shall
provide complete information and documentation to substantiate
Engineer's charges and shall be in a form to be specified by the City
Engineer. Should additional documentation be requested by the City
Engineer, the Engineer shall comply promptly with such request.
E. Payments: All payments to Engineer shall be made on the basis of the invoices
submitted by the Engineer and approved by the City. Following approval of
invoices, City shall endeavor to pay Engineer promptly; however, under no
circumstances shall Engineer be entitled to receive interest on amounts due. The
City, in compliance with Texas State law, shall process a maximum of one
payment to the Engineer per month. City reserves the right to correct any error
that may be discovered in any invoice whether paid to the Engineer or not, and to
withhold the funds requested by the Engineer relative to the error.
4. Fee Increases. Any other provision in this Contract notwithstanding, it is
specifically understood and agreed that the Engineer shall not be authorized to
undertake any Services pursuant to this Contract requiring the payment of any fee,
expense or reimbursement in addition to the fees stipulated in Article 3 of this
Contract, without having first obtained specific written authorization from the
City. The written authorization for additional Services shall be in the form of a
Modification to the Scope of Services approved by the City Engineer and/or the
City Council, if required. Fee increases will be based on an agreed upon
budget to be billed based on the Hourly Rate Schedule included in Attachment
"B" .
5. Modifications to the Scope of Services. Either the Engineer or the City
Engineer may initiate a written request for a Modification to the Scope of Services
when in the opinion of the requesting Party, the needs and conditions of the Project
warrant a modification. Upon the receipt of a request by either Party, the
Engineer and the City Engineer shall review the conditions associated with the
request and determine the necessity of a modification. When the Parties agree that
a modification is warranted, the Engineer and the City Engineer shall negotiate
the specific modification(s) and any changes in the Total Maximum Fee or Project
Schedule resulting from the modification(s). Approval of a modification shall be
in the form of a written Modification to the Scope of Services which clearly
defines the changes to the previously approved Scope of Services, Fee and/or
Project Schedule. Said written Modification shall be approved by Engineer,
authorized by the City Council, if required, and issued by the City Engineer.
Issuance of the approved Scope of Services modification shall constitute a notice to
proceed with the Project in accordance with the modified Scope of Services. The
City Engineer may issue written Modifications to the Scope of Services without
prior approval of the City Council when the modifications are to be accomplished
within the authorized Total Maximum Fee and do not materially or substantively
alter the overall scope of the Project, the Project Schedule or the Services provided
by the Engineer.
6. Project Deliverables. For each submittal identified in Attachment A, Scope of
Services, the Engineer shall provide the City with one set of reproducibles, one
set of bluelines or hard copy and electronic media of the submittal documents. For
any required environmental assessment, the Engineer shall provide one set of draft
and one set of final Environmental Reports. The Environmental Reports shall be
submitted as original reproducibles and on electronic media. The electronic file
may omit photographs and government prepared maps. If photographs are
included in the report they shall be taken with a 35 mm camera or larger format
camera. Color laser copies may be substituted for the original photographs in the
final report.
A transmittal letter shall be included with the Environmental Reports and shall
include an executive summary outlining: a.) Findings of the Reports; b.)
Conclusions; c.) Recommendations; and d.) Mitigation/remediation cost
estimates.
7. Project Control. It is understood and agreed that all Services shall be performed
under the administrative direction of the City Engineer. No Services shall be
performed under this Contract until a written Notice to Proceed is issued to the
Engineer by the City Engineer. In addition, the Engineer shall not proceed with
any Services after the completion and delivery to the City of the Conceptual
Design Submittal, Preliminary Design Submittal, or the Final PS&E Submittal as
described in the Basic Services without written instruction from the City. The
Engineer shall not be compensated for any Services performed after the said
submittals and before receipt of City's written instruction to proceed.
8. Partnering. The City shall encourage participation in a pannering process that
involves the City, Engineer and his or her sub-consultants, and other supporting
jurisdictions and/or agencies. This partnering relationship shall begin at the Pre-
Design Meeting and continue for the duration of this Contract. By engaging in
partnering, the parties do not intend to create a legal partnership, to create
additional contractual relationships, or to in any way alter the legal relationship
which otherwise exists between the City and the Engineer. The partnering effort
shall be structured to draw on the strengths of each organization to identify and
achieve reciprocal goals. The objectives of partnering are effective and efficient
contract performance and completion of the Project within budget, on schedule, in
accordance with the Scope of Services, and without litigation. Participation in
partnering shall be totally voluntary and all participants shall have equal status.
9. Disputes. The City Engineer shall act as referee in all disputes under the terms of
this Contract between the Parties hereto. In the event the City Engineer and the
Engineer are unable to reach acceptable resolution of disputes concerning the
Scope of Services to be performed under this Contract, the City and the Engineer
shall negotiate in good faith toward resolving such disputes. The City Engineer
may present unresolved disputes arising under the terms of this Contract to the
City Manager or designee. The decision of the City Manager or designee shall be
final and binding. An irreconcilable or unresolved dispute shall be considered a
violation or breach of contract terms by the Engineer and shall be grounds for
termination. Any increased cost incurred by the City arising from such termination
shall be paid by the Engineer.
10. En~ineer's Seal. The Engineer shall place his Texas Professional Engineers seal
on all engineering documents and engineering data prepared under the supervision
of the Engineer in the performance of this Contract.
11. Liabilitv. Approval of the Plans, Specifications, and Estimate (PS&E) by the City
shall not constitute nor be deemed a release of the responsibility and liability of
Engineer, its employees, subcontractors, agents and consultants for the accuracy
and competency of their designs, working drawings, tracings, magnetic media
and/or computer disks, estimates, specifications, investigations, studies or other
documents and work; nor shall such approval be deemed to be an assumption of
such responsibility by the City for any defect, error or omission in the design,
working drawings, tracings, magnetic media and/or computer disks, estimates
specifications, investigations, studies or other documents prepared by Engineer,
its employees, subcontractors, agents and consultants. Engineer shall indemnity
City for damages resulting from such defects, errors or omissions and shall secure,
pay for and maintain in force during the term of this Contract sufficient errors and
omissions insurance in the amount of $250,000.00 single limit, with certificates
evidencing such coverage to be provided to the City. The redesign of any
defective work shall be the sole responsibility and expense of the Engineer. Any
work constructed, found to be in error because of the Engineer's design, shall be
removed, replaced, corrected or otherwise resolved at the sole responsibility and
expense of the Engineer. The parties further agree that this liability provision shall
meet the requirements of the express negligence rule adopted by the Texas
Supreme Court and hereby specifically agree that this provision is conspicuous.
12. Indemnification. Engineer shall indemnify, hold harmless and defend the City of
Coppell, its officers, agents and employees from any loss, damage, liability or
expense, including attorney fees, on account of damage to property and injuries,
including death, to all persons, including employees of Engineer or any associate
consultant, which may arise from the negligent acts, errors or omissions of
Engineer, its employees, agents, consultants or subcontractors, in performance of
this Contract, or any breach of any obligation under this Contract. It is further
understood that it is not the intention of the parties hereto to create liability for the
benefit of third parties, but that this agreement shall be solely for the benefit of the
parties hereto and shall not create or grant any rights, contractual or otherwise to
any person or entity. The parties further agree that this indemnification provision
shall meet the requirements of the express negligence rule adopted by the Texas
Supreme Court and hereby specifically agree that this provision is conspicuous.
13. Delays and Failure to Perform. Engineer understands and agrees that time is of
the essence and that any failure of the Engineer to complete the Services of this
Contract within the agreed Project Schedule shall constitute material breach of this
Contract. The Engineer shall be fully responsible for its delays or for failures to
use diligent effort in accordance with the terms of this Contract. Where damage is
caused to the City due to the Engineer's failure to perform in these circumstances,
the City may withhold, to the extent of such damage, Engineer's payments
hereunder without waiver of any of City's additional legal rights or remedies. The
Engineer shall not be responsible for delays associated with review periods by the
City in excess of the agreed Project Schedule.
14. Termination of Contract. It is agreed that the City or the Engineer may cancel
or terminate this Contract for convenience upon fifteen (15) days written notice to
the other. Immediately upon receipt of notice of such cancellation from either party
to the other, all Services being performed under this Contract shall immediately
cease. Pending final determination at the end of such fifteen-day period, the
Engineer shall be compensated on the basis of the percentage of Services provided
prior to the receipt of notice of such termination and indicated in the final Design
Progress Report submitted by the Engineer and approved by the City.
15. Personnel Qualifications. Engineer warrants to the City that all Services
provided by Engineer in the performance of this Contract shall be provided by
personnel who are appropriately licensed or certified as required by law, and who
are competent and qualified in their respective trades or professions.
16. Quality Control. The Engineer agrees to maintain written quality control
procedures. The Engineer further agrees to follow those procedures to the extent
that, in the Engineer's judgment, the procedures are appropriate under the
circumstances.
17. Ownership. Upon completion of the professional services that are the subject of
this Agreement and receipt of payment in full Engineer agrees to provide City
with the instruments representing Engineer's designs and work product under this
Contract, including but not limited to tracings, drawings, electronic or magnetic
media and/or computer disks, estimates, specifications, investigations, studies and
other documents which may be used by the City as City desires, without
restriction; and City agrees that it will indemnify, defend and hold harmless
Engineer from any and all claims, suits, demands, allegations and liability, to the
fullest extent permitted by law, connected in any way with use or future use by
City outside the terms of this Contract. Copies may be retained by Engineer and
City. Engineer shall be liable to City for any loss or damage to such documents
while they are in the possession of or while being worked upon by the Engineer or
anyone connected \vith the Engineer, including agents, employees, consultants or
subcontractors. All documents so lost or damaged while they are in the possession
of or while being worked upon by the Engineer shall be replaced or restored by
Engineer without cost to the City.
18. Project Records and Right to Audit. The Engineer shall keep, retain and
safeguard all records relating to this Contract or work performed hereunder for a
mInimum period of three (3) years following the Project completion, with full
access allowed to authorized representatives of the City upon request for purposes
of evaluating compliance with provisions of this Contract. Should the City
Engineer determine it necessary, Engineer shall make all its records and books
related to this Contract available to City for inspection and auditing purposes.
19. Non-Discrimination. As a condition of this Contract, the Engineer shall take all
necessary action to ensure that, in connection with any work under this Contract it
shall not discriminate in the treatment or employment of any individual or groups
of individuals on the grounds of race, color, religion, national origin, age, sex or
physical impairment unrelated to experience, qualifications or job performance,
either directly, indirectly or through contractual or other arrangements.
20. Gratuities. City of Coppell policy mandates that employees shall never, under
any circumstances, seek or accept, directly or indirectly from any individual doing
or seeking to do business with the City of Coppell, loans, services, payments,
entertainment, trips, money in any amount, or gifts of any kind.
21. No Waiver. No action or failure to act on the part of either Party at any time to
exercise any rights or remedies pursuant to this Contract shall be a waiver on the
part of that Party of any of its rights or remedies at law or contract.
22. Compliance with Laws. The Engineer shall comply with all Federal, State and
local laws, statutes, City Ordinances, rules and regulations, and the orders and
decrees of any courts, or administrative bodies or tribunal in any matter affecting
the performance of this Contract, including without limitation, worker's
compensation laws, minimum and maximum salary and wage statutes and
regulations, and licensing laws and regulations. When required, Engineer shall
furnish the City with satisfactory proof of compliance therewith.
23. Severability. In case one or more of the provisions contained in this Contract
shall for any reason be held invalid, illegal, or unenforceable in any respect, such
invalidity, illegality or unenforceability shall not affect any other provisions hereof
and this Contract shall be construed as if such invalid, illegal or unenforceable
provision had never been contained herein.
24. Venue. With respect to any and all litigation or claims, the laws of the State of
Texas shall apply and venue shall reside in Dallas County.
25. Prior Negotiations. This Contract supersedes any and all prior understandings
and agreement by and between the Parties with respect to the terms of this
Contract and the negotiations preceding execution of this Contract.
26. Contacts. The Engineer shall direct all inquiries from any third party regarding
information relating to this Contract to the City Engineer.
27. Notification. All notices to either Party by the other required under this Contract
shall be delivered personally or sent by certified U.S. mail, postage prepaid,
addressed to such Party at the following respective addresses:
City: City of Coppell, Texas
Engineering Dept.
255 Parkway Blvd.
Coppell, Texas 75019
Engineer:
B. David Littleton, P.E,
Halff Associates, Inc.
1201 N. Bowser Road
Richardson, TX 75081
IN WITNESS WHEREOF, the City of Coppell, Texas and the Engineer has caused these
presents to be executed by duly authorized representatives on the day and year set forth
above.
THE CITY OF COPPELL
BY:
ENGINEER: G .~~
BY:
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ATTACHMENT "A"
BASIC SERVICES
PART I
FOR SOUTHWESTERN BOULEVARD IMPROVEMENTS
The Engineer agrees to render services for the development and
completion the Project as outlined herein. The Basic Services to be
performed by Engineer under this Contract include the following:
A. SCHEMA TIC DESIGN
1. When requested by the City. the Engineer shall attend preliminary conferences
with authorized representatives of the City regarding the project and such other
conferences as may be necessary in the opinion of the City so that the plans and
specifications which are to be developed hereunder by the Engineer, will result in
providing facilities which are economical in design and conform to instruction from
the City.
2. The Engineer shall attend such conferences with officials of other agencies
including other engineering and/or surveying firms under contract with the City. as
may be necessary in the opinion of the City for coordination of the proposed paving
and related improvements with the requirements of such other agencies. It shall be
the Engineer's duty hereunder to secure necessary information from such agencies.
3. The Engineer shall advise the City with regard to the necessity for subcontract
work such as surveys required for right-of-way acquisition, additional
geotechnical investigations. or other subsurface investigations in connection with
design and engineering work to be performed hereunder. The Engineer shall also
advise the City concerning the results of same. Such surveys, tests, and
investigations shall be made only upon authorization by and at the expense of the
City.
4. During the schematic design phase the Engineer shall coordinate with Franchise
and City utility agencies as to any proposed utility lines or the need for adjustment
to the existing utility lines within the project limits. The information obtained shall
be shown on the schematic plans and addressed in the schematic design report. The
Engineer shall show on the schematic, preliminary, and final plans the location of
the proposed utility lines, existing utility lines, and any adjustments and/or
relocation of the existing lines based of information provided by the respective
utility company.
5. The Engineer shall provide necessary design field surveys for his use in the
preparation of plans and specifications. The Engineer shall also locate existing
property manum entation to delineate current right-of-way limits.
6. The Engineer shall supply construction plans to Public utility companies having
facilities affected by the project and pipeline companies which have existing and
proposed facilities within the limits of the Project. The above mentioned
construction plans shall consist of the following: one set of dated schematic plans,
one set of dated preliminary plans, and, one set of dated and approved advertising
(final) plans.
7. The Engineer shall furnish for City review two (2) copies each of the schematic
engineering plans at a scale of 1" =20' and a written report on the project in
sufficient detail to indicate clearly the problems involved and the alternate solutions
available to the City, to include layouts, preliminary right-of-way needs, opinion of
probable cost for each alternate proposed, and the Engineer's recommendation(s).
B. PRELIMINARY DESIGN
1. The Engineer shall meet with the City to discuss the schematic design plans and
report, and the Engineer will then proceed with preparation of the preliminary
design of the project incorporating all comments received from the City and agreed
upon by both the City and the Engineer into these plans.
2. The Engineer shall provide detailed design data, profiles, cross-sections where
appropriate, opinions of probable cost, and furnish two (2) copies of detailed
preliminary design plans for the project to the City for review. The Engineer shall
indicate on the plans the location of existing and proposed utilities and storm drains.
Storm drainage calculations shall also be provided on the drainage layout sheet in
the plans. Engineer shall also furnish an electronic version of the Preliminary
Plans in ACADD 2004 format.
3. A fter receipt of preliminary design review comments from the City, the Engineer
shall make all corrections noted and then commence preparation of the final design
plans and specification/contract documents.
C. FINAL PLANS, SPECIFICATIONS, AND ESTIMATE (P S & E)
1. Incorporating all City rev iew comments from the preliminary design submittal, the
Engineer will complete the final plans, prepare contract documents/specifications,
and a final opinion of probable cost for the authorized construction units. This shall
include summaries of bid items and quantities, but the Engineer does not guarantee
that Contractor bids will not vary from such opinion. Each of these items (2 copies
each) shall be submitted to the City for final approval.
2. After receipt of final plan/specifications/contract documents review comments from
the City, the Engineer shall make all corrections noted and then furnish twenty
(20) copies of contract documents (project manual) and final bid plans to the City
for distribution to Contractors for bidding the Project. Contract documents shall
contain the Notice to Bidders, Proposal, Wage Rates, General and Special
Provisions, Special Specifications, Insurance Statement, Payment, Performance,
and Maintenance Bonds, and all other required City Contract forms. City will
provide required contract forms and other standard documents to be included ill
the project mallual.
3. The original dra'vvings of all plans shall be plotted in ink on approved plastic film
sheets, or as otherwise approved by the City Engineer, and shall become the
property of the City. City may use such drawings in any manner it desires
provided, however, that the Engineer shall not be liable for the use of such
drawings for any project other than the project described herein. The Engineer
shall also furnish all electronic version of the Final Construction Plans ill
ACADD 2004 format and .pdf format.
4. The Engineer shall determine the right-of-way and easement needs necessary for
the construction of the project and furnish same to City. As an additional service,
the Engineer shall provide the necessary land survey, Deed and Abstract Records
search, right-of-way exhibit and description of the single property parcel to be
acquired for this project.
D. CONSTRUCTION ADMINISTRATIOl\.
1. If requested by the City, the Engineer will assist the City in the advertisement for
bidsnprepare Notice to Bidders for required newspaper advertising --and place
notice with Texas Contractor magazine and Dodge Report.
2. The Engineer will attend a pre-bid meeting if deemed necessary by the City.
3. If bids are received by the City, the Engineer shall assist in the tabulation and
review of all bids received for the construction of the improvements, and shall make
recommendations to the City concerning these bids. At any time during the
construction of this project, the Engineer shall advise on special review shop
drawings required of the Contractor by the Construction Contract(s). Such review
shall he for general conformance with the design concept and general compliance
with the plans and specifications under the Construction Contract(s).
4. After selection of Contractor(s) and award of contract(s) by the City, the Engineer
will assist in the preparation of contract documents, including contract,
performance, payment, and maintenance bonds and all other related City forms
required to initiate construction on the project(s).
S. Engineer will arrange a pre-construction conference with City staff, Contractor(s),
and all affected utility companies.
6. Engineer will provide periodic field representation and will monitor construction
progress as often as Engineer deems necessary. However, once every month the
Engineer shall attend a scheduled meeting with the project inspector and the
Contractor(s) to discuss the construction progress. A written report shall be
provided to the City after each of these monthly meetings.
7. Engineer will consult and advise the City regarding the need for any contract
change orders and will prepare change orders as required for City approval.
8. Engineer will be available for interpretation of plans and specifications as may be
required by the Contractor(s) in the field.
9. The Engineer will. with assistance from the City Inspector on the project(s),
prepare and process monthly and final pay requests from the Contractor(s) to the
City.
10. Engineer will provide, in conjunction with the City, a final review of the project
and provide a "punch list" of deficient items to the Contractor(s). Punch list will
be prepared in conjunction with City Staff.
11. Engineer will revise construction drawings as necessary to adequately reflect any
revisions in the construction from that which was represented on the plans and/or
specifications .
12. Engineer will provide the City with one (1) set of Mylar reproducible "Record
Drawings" within 30 days after the completion of the project including updated
digital files of the new construction for use in the City's computerized mapping
system. Engineer shall also provide an electronic version of the Record Drawings
ill ACADD 2004 and .pdf format.
Unsealed Record drawing will include the following stamp:
Record Documents prepared based on information provided by the Owner. Halff
Associates, Inc. has not verified the accuracy and/or completeness of this
information and shall not be responsible for any errors or omission which may be
incorporated herein, as a result. Elevations and actual locations have not been
field verified.
BASIC SERVICES
PART II
SPECIAL ENGINEERING & SURVEYING SERVICES
· TOPOGRAPHIC MAPPING AND ALIG1'lMENT SURVEY
Using City of Coppell and local survey control, we will obtain filed survey data
needed to create a contour map with I-foot contours. We will tie horizontal and
vertical location of existing utilities in the improvement area. Underground utilities
will be shown from available records and field tied at locations available from the
surface. We will tie property corners found in the field and show the location in
relation to the right -of-way as platted. This task does not include resolution of any
right-of-way discrepancies found as a result of this effort.
· GEOTECHNICAL INVESTIGATION
Halff Associates will retain the services of Henley Johnston Associates to update
a previously prepared Geotechnical Investigation for this area. We anticipate 2
borings at the bridge location and 2 borings in the roadway area. This work does
not include material testing services during construction.
· UPDATE HYDRAULIC MODELING FOR NE\V BRIDGE CONSTRUCTION
Halff Associates will update previously prepared Hydraulic Model (HEC2) to
include new bridge configuration. Previous modeling prepared in the early 1990's
to obtain a CLOMR for the area will be used to show the proposed new
improvements.
· I~'VESTIGATE 404 AND FLOOD PLAIN MODIFICATION
Halff Associates will determine if bridge design and storm drain improvements
will require 404 permitting in excess of notification. We will notify the City if
additional permitting will be required. Permitting assistance can be provided as an
add itional service.
· FLOOD PLAIN LETTER OF l\IAP REVISION (LOMR)
Halff Associates will prepare the required documentation, after construction is
complete, for submittal to FEMA. We will work with FEMA and FEMA
consultants to secure the LOMR. A submittal fee for the LOMR will need to be
paid to FEMA by the City.
· FRANCHISE UTILITY RELOCATION COORDINATION
Halff Associates will contact various Franchise Utility agencies and coordinate
required relocation or adjustment. We will prepare a schematic utility relocation
layout showing existing utility location and new roadway improvements.
EXCLUSIONS
1. Quality control and material testing services during construction.
2. Preparation of any right-of-way or easement dedication documents, or surveying
support required to prepare these documents.
3. Filing fees and submittal fees.
4. Environmental impact statements and assessments, or hazardous material
assessments.
5. Construction staking.
6. Section 404 Permitting and associated studies.
7. The Design Professionals shall not be required to execute any documents
subsequent to the signing of this Agreement that in any way might in the sole
judgment of the Design Professional, increase the Design Professional's risk or
the availability or cost of his or her professional or general liability insurance.
8. Layout and design of any screening or landscape fencing.
9. Design of special landscaping and irrigation in excess of grassing of parkways
and areas disturbed by construction.
ATTACHMENT "B"
FEE SCHEDULE
Engineering Fees for Southwestern Boulevard Extension
Grapevine Creek to Coppell Road
Coppell, Texas
January 9, 2008 (1:\1008-07-5058-W063\ATTACH B PrelimFeeEst1 - 01-09-08.xls)
Roadway Length: +/- 1500 LF
Site Area (Acres): N/A
Basic Services - Part I INCLUDE TOTAL SPECIAL
(1 =Y,O=N) SERVICE FEE
Preliminary Layout - Plan & Profile 1 INCL
Bridge Design 1 INCL
Roadway Paving & Drainage Design 1 INCL
Water & Wastewater Improvement Design 1 INCL
Specifications 1 INCL
Bidding Phase Services 1 INCL
Construction Phase Services 1 INCL
Erosion Control Plan and SWP3 1 INCL
Total Basic Services - Part I $92,500 $0
Basic Services - Part " INCLUDE LUMP SUM
Special Engineering & Surveying Services (1 =Y,O=N) FEE
Topographic Mapping & Alignment Survey 1 $7,500
Tree Identification and Location Survey 1 $2,500
Geotechnical Investigation 1 $7,500
Update Hyradulics for New Bridge 1 $12,500
Flood Plain Modification (LOMR) 1 $25,000
Franchise Utility Relocation Coordination 1 $7,500
404 Permit Investigation 1 INCL
Unsealed Record Drawings (Update Contractor
provided data.) 1 $5,000
Reimbursable Expense 1 $5,000
Total Special Engineering & Surveying Services $72,500 $0
TOTAL BASIC SERVICES PART I & II $165,000
See Attachment "An for excluded items not included in fee estimate.
A VER,\GE HOVRL Y RATES
FOR ENGINEERING AND SrRVEYING PERSOl'lNEL AND DIRECT COSTS
p~~ol}nel_Sg21ces
PrInCIpal
... .....$165.00
PrOject 0.1anager. .
...$135.00
ProfessIonal Engll1ecr .
..... ...... ......$110.00
Registered ProfesslOna] Land Surveyor
... ...$ 95.00
ProJect Engll1eer
....... .....$ 92.00
EnglncerSurveyor 111 Trall1l11g (ElUSlT) .
.. ...........$ 84.00
CADD Techmclan .
.......$ 75.00
Clencal
...$ 65.00
DIrect Costs..
.. .......x 1.10
~l!!~'JJlI1i; ServIces:
3-:\13n Survey Crew.
.....$125.00
2-Man Survey Crew
. ...$10500
Field Party Coordll1awriRPLS
.$ 95.00