DR8902-AG 891212 ~..o, ,.: CITY COUNCIT. lligg~I~ December 12, 1989 ,~ llO.~ ~'"'
ITEM CAPTION:
Review, consideration amd final acceptance of the Bethel Road/Pelican
drainage and the Warren Court paving improvement, s,
of the fund pay~applic~ion in the amount of
St BMI~ BY. ,s Signature) ' Y(Dtrector '
~ ~.: Ginn, Inc., Project Eng.
~UA~ION OF I~: ~: 11/20/89
F
See attached data and documents for detailed information.
Ginn, Inc. Consulting Engineer / design and construction supervision
engineers for these projects recommend acceptance and approval
(see attached).
STAFF RECCbIFENDS APPROVAL.
Ginn, Inc. has monitored the project from the design phase to the
completion of the construction. Staff has received all related
contract documents.
Based on the information provided, staff sees no reason to object to
the consultant's recommendation and therefore concurs with that :
recommendation to accept these improvements and approve the final
payment.
Project Representatives from Ginn, Inc. will be present at the City
Council meeting to answer-any questions.
BUDGET ~T.: $89.239.00 AMT. ESTIMATI~D: .~17,473.q0 AI~. +/- ~]I)~: -0-
~--~._
CO~S: ~I~ ~I~W ~:
lhe total contract amount is $89,239.00. We have paid $71,765.10 to date.
This leaves a balance of $17,473.90. -:
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present and stated that the business owners would be notified prior to
moving of these signs. Councilman Thomas requested that staff approach
FDIC about taking down the sign in front of the old Metropolitan Bank
Building. Following discussion on this item, Councilman Cowman moved to
$6,500.00 be approved to fund the relocation of sign, shrubbery and
trees to improve site visibility along Denton Tap Road. Councilman
Smothermon seconded the motion; motion carried 7-0 with Mayor Pro Tem
Wilkerson, Councilmen Thomas, Morton, Smothermon, Co-man, Robertson and
Nelson voting in favor of the motion.
Item 32: Discussion, consideration of approval of entering into an
agreement with Evaluation Associates to do a thoroughfare
enhancement study on Denton Tap Road in the amount (not to
exceed) $42,000.00.
Deputy City Manager/Finance Director Frank Trando made the presentation
to the Council. Mr. Trando stated that this item is in conjunction with
the Road Assessment Program on Denton Tap Road. Following discussion on
this item, Councilman Robertson moved that the City enter into an
agreement with Evaluation Associates to do a thoroughfare enhancement
study on Denton Tap Road in the amount not to exceed $42,000.00.
Councilman Thomas seconded the motion; motion carried 6-1 with Mayor Pro
Tem Wilkerson, Councilmen Thomas, Smothermon, Cowman, Robertson and
Nelson voting in favor of the motion and Councilman Morton voting
against the motion.
Item 33: Discussion, consideration of authorizing City Manager and City
Attorney to proceed with negotiations or condemnation
proceedings, as required, for securing ROW for MacArthur
Boulevard extension north from its northern terminus to
connect to MacArthur Boulevard within Vista Ridge north of
Denton Creek.
Following discussion on this item, Councilman Thomas moved that the City
Manager and the City Attorney be authorized to proceed with negotiations
or condemnation proceedings, as required, for securing ROW for the
MacArthur Boulevard extension. Councilman Morton seconded the motion;
motion carried 7-0 with Mayor Pro Tem Wilkerson, Councilmen Thomas,
Morton, Smothermon, Cowman, Robertson and Nelson voting in favor of the
motion.
CONSENT AGENDA
Item 34A: ~iscussion, consideration of an escrow agreement from Exxon
Corporation in lieu of their obligation to construct their
portion of Sandy Lake Road improvements.
B: Discussion, consideration of an ordinance for Case ~'s S-1021,
S-1023 and S-1024, to change the zoning designation from (R)
Retail, to (R-SUP) Retail Special Use Permit, on a parcel of
land located at the southeast corner of East Beltline Road and
South Beltline Road, and authorizing the Mayor to sign.
C: Discussion, consideration of approval to authorize the City
Manager to develop a concept formula for sharing in capital
cost of the natatorium and providing information to the
Recreational Facilities Bond Committee.
D: Consideration and adoption of an ordinance abandoning an
existing drainage easement for a new document granting the
City a 15 foot drainage easement, and authorizing the Mayor to
sign.
PAGE 12 OF 14
E. Discussion, consideration of a contract allowing Maxim
Engineers, Inc. to perform underground fuel storage tank site
assessments at 616 Coppell Road, (First Station #1), 1515 W.
Bethel (West Service Center) and 732 Deforest (North Service
Center) at a cost of $2,450.00.
F. Review, consideration and final acceptance of the Bethel
Road/Pelican drainage and the Warren Court paving
improvements, and approval of the fund pay application in the
amount of $17,473.90.
G. Consideration of approval of entering into an agreement with
TU Electric to provide dual service to the Village Parkway
Pump Station in the amount of $67,876.00.
H. Consideration of approving a resolution authorizing the
purchase of two copier machines under the State of Texas
Purchasing and General Services Commission and authorizing the
Mayor to sign.
I. Consideration for awarding of bid to Citizens' Advocate for
designation of official newspaper.
Item number 34-E was pulled from the Consent Agenda and considered as a
separate item. Councilman Morton then moved that the remainder of the
Consent Agenda be approved with Item number 34-B carrying Ordinance
number 297-A-72, Item number 34-D carrying Ordinance number 89-462 and
Item 34-H carrying Resolution number 121289.1 and the Mayor be
authorized to sign the necessary documents. Councilman Cowman seconded
the motion; motion carried 7-0 with Mayor Pro Tem Wilkerson, Councilmen
Thomas, Morton, Smothermon, Cowman, Robertson and Nelson voting in favor
of the motion.
Item 34E. Discussion, consideration of a contract allowing Maxim
Engineers, Inc. to perform underground fuel storage tank site
assessments at 616 Coppell Road, (First Station #1), 1515 W.
Bethel (West Service Center) and 732 Deforest (North Service
Center) at a cost of $2,450.00.
Deputy City Manager/Finance Director Frank Trando stated that the
funding of this item represents a total of $6,700.00 rather than
$2,450.00 as stated in the posted caption. Following discussion on this
item, Councilman Robertson moved that funding in the amount of $6,700.00
be approved on this project. Councilman Morton seconded the motion;
motion carried 7-0 with Mayor Pro Tem Wilkerson, Councilmen Thomas,
Morton, Smothermon, Cowman, Robertson and Nelson voting in favor of the
motion.
EXECUTIVE SESSION (Closed to the public)
ES-2 A. Article 6252-17, Senate Concurrent Resolution Number 83;
discussion with City Attorney concerning matters involving
privileged communication between Attorney and client:
1. MacArthur ROW acquisitions.
2. To receive from the City attorney information concerning
Council's legal position in regard to Council's response
to the DART Petitioners' Committee's request.
3. Report on SBS Concession Stand at Brown Park.
The City Council convened into Executive Session at 11:24 p.m. on
Tuesday, December 12, 1989 as allowed under the above stated article.
Mayor Wolfe adjourned the Executive Session at 12:15 a.m. on Wednesday,
December 13, 1989 and opened the public session.
PAGE 13 OF 14
CONTRACTOR'S AFFIDAVIT FOR ALL BILLS PAID
S.Y.B. CONSTRUCTION CO., INC. certifies that it has fully paid for all work,
labor, services, materials and equipment provided to it in connection with
the following project Bethel/Pelican Drainage Improvements
except for the following: (if none, state "NONE" below)
NONE
CONTRACROR
S.Y.B. CONSIRUCTION CO., INC.
Date October 30, 1989
Witness7 ~
STALE OF TEXAS
COUNTY OF TARRANT
BEFORE ME, the undersigned authority, on this day, personally appeared
Shirley Y. Bennett , known to me to be the person whose name is
subscribed to the foregoing instrument, and, having duly sworn, affirmed that
the statements in the foregoing instrument are true and correct.
GIVEN UNDER b~ HAND AND SEAL OF OFFICE, this 30th day of Oct. , 19 89
My commission expires'/'~~ -~'~
(Seal)
WARRANTY OF CONSTRUCTION
Pursant to the Contract between S.Y.B. CONSTRUCTION CO.,INC. (Contractor)
and CITY OF COPPELL (Owner) dated July 17,1989
for the construction of BETHEL SCHOOL ROAD/PELICAN LANE DRAINAGE
IMPROVEMENTS ,
Contractor hereby guarantees all work performed under the contract and shall
remedy at its own expense any failure or the work to conform to the contract
plans and specifications and any defect of material and/or workmanship in the
work for a period of one year after final acceptance by Owner.
CONTRACTOR
Date: October 30, 1989
THE STATE OF TEXAS
COUNTY OF TARRANT
BEFORE ME, the undersigned a~thority, on this day personally appeared
Shirley Y. Bennett , known to me to be the person whose
name subscribed to the foregoing instrument and acknowledged to me that he/she
executed the same for the purposes and consideration therein expressed.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this 30th day of October ,19 89
(SEAL) Not
My commission expires
WAIVER OE LEIN
TilE STATE OF TEXAS
COUNTY OF TARRANT
The undersigned having [urnished labor, material or other goods and
services in connection with construction of improvements on the premises
(the "Subject Property") of CITY OF COPPELL, OWNER - GINN, INC.,ENGINEERS
Bethel/Pelican Drainage Improvements provided by SYB Construction Co,Inc.
hereby acknowledges that said labor, material, goods or services were
performed or furnished, and that full payment has been made for same.
Accordingly, the undersigned does hereby WAIVE,RELEASE and DISCttARGE any
lien or claim that it might have against the Grantor and/or the Subject
Property and improvements under and by virtue of the laws of the State of
Texas or otherwise, as a result of the furnishing of such labor, material,
or other goods and services. The executionof the instrument is without
prejudice, however, to any liens or claims which the undersigned may have
as a result of furnishing any labor, material or other goods and services
to the Grantor or the Subject Property after the Waiver Date.
WITNESS TilE EXECUTION HEREOF, this 30th day of October , 1989 -
Shirley Y. Bennett - President
Name & Title
THE STATE OF TEXAS *
COUNTY OF TARRANT ~
This instrument was acknowledged before me this 30th day of October , 19 89
by Shirley Y Bennett of SYB Construction Co., Inc.
for and on behalf of said corporation.
(SEAL) Charlene Duelin~
Notary Name Printed or Typed