DR8902-AG 890627 ENDA REQUE FORM
ITEM C~TION: A. Discussion and consideration of a ~on declaring an emer~en~" exists
because of flooding sufficient to warrant exp~itures of funds without the usual bidding
procedure in order to give relief to citize~and preserving public improvements of the
City of Coppell.
B. Authorizing for the expenditure of fund~not to exceed $65,000 for the Bethel School Road/
P~lican ~ne drainage__ improvemen.ts~ / --fr~ surplus CIP Funds.
C.
Discussion
and
consideration of~ r~endation for award of a contract to SYB Construc-
tion Company of~i.~wtun,~ t~ ~unt~ $76,789.00, for the construction of drainage
improvem~~Peligan~/~ and~hel School Road and authorizing the Mayor to si~.
OTHER REP.' Ginn, Inc., Desi~ Consultant Engl
EVALUATION OF IT~: DATE: June 19, 1989
A. The City Attorney has reviewed this situation regarding the flooding conditions which have
occurred and continue to be a threat and has found this situation does meet the require-
ments of an emergency, to warrant the entering into a contract without the necessity of
going through the usual bidding procedures.
B. ~ Dece~er 13, 1988, the City Council authorized $35,000 for the investigation and im-
provements to reduce flooding for the two areas on Bethel School Road and Pelican ~ne.
Since then, engineering investigations have resulted in the reco~endation of a need for
more improvements than originally anticipated. Surplus CIP Funds are available for these
improvements. (See attached memos from Ginn, Inc., and Frank Trando).
C. Please see attached bid tabulation and reco~endation by Ginn, Inc. Also please refer to
the attached Special Report to the City Manager by the City Engineer. Since the meeting
with the Pelican Anne and Bethel School Road residents, Staff has explored every avenue
to expedite this project and has provided this fast track method to move the a~of the
C~T~CT AV~~ FOR ~VI~
Rev. 4~-2 4--.q. 9
~I~PORT DOCUMENTATION FOR AGENDA EM
STAMP RECEIVED BY CITY }~NAGER'S OFFICE:
SUPPORT DOCLq~NTATION SUBMITTED WITH AGENDA ITEM: NO. OF ORIGINALS REQUIRED
MEMOS/LETTERS/REPORTS/BILLS/MINDTES: ~ 1 each
CONTP~CT/AGREEMENT ................. : 3 originals for signature
C.I.P. CONTRACT ..................... : 6 originals for signature
CHANGE ORDERS ....................... : 3 originals for signature
ORDINANCE ........................... : 1 blueback for signature + 3 copies
CAPTION ............................. : 1 blueback for signature + 3 copies
RESOLUTION .......................... : 2 bluebacks for signature + 1 copy
PROCLAMATION ........................ : 2 bluebacks for signature + i copy
BID ................................. : I 1 each
LOCATION MAPS ....................... : 12
ZONING PLANS ........................ : 12
PRELIMINARY/FINAL PLATS ............. : 12
SITE PLANS .......................... : 12
LANDSCAPE PLANS ..................... : 12
ARCHITECTt~AL RENDERINGS ............ : 12
DATE PUBLISHED IN THE CITIZENS~ADVOCATE: /~
NOTIFICATION TO:
DATE/METHOD CF CONTACT:
NOTES
June 23, 1989
Memorandum
To: Mayor & Council
Via: Alan D. Ratliff, City Manager
From: Frank Trando, Deputy City Manager/Finance Director
Subject: Additional Funding for the Pelican Drive Drainage Problem
On March 28, 1985 the Council entered into an agreement with Dallas
County to overlay Thweatt Road, Bethel Road and Deforest Road. By
entering in this contract we saved approximately $103,700.00. We also
entered into an agreement for them to overlay Southwestern for a cost of
$13,200.00. Consequently we ended up with a savings of $90,500.00.
I propose that $65,000.00 of the savings be added to the $35,000.00
originally appropriated in December of 1988 for the correction of this
drainage problem.
Should you have any questions or comments please don't hesitate to
contact me.
FT/lr
PELICNDR.001
June 19, 1989
MEMORANDUM
TO: Alan D. Ratliff, City Manager
FROM: Russell R. Doyle, P.~~~ Engineer
RE: SPECIAL REPORT ON MILESTONE DATES FOR PELICAN/BETHEL SCHOOL
ROAD DRAINAGE IMPROVEMENTS
This report provides the results of a meeting with Mayor Wolfe, various
residents (see attached attendance sheet), and Staff on Thursday, June 8,
1989, at 9:00 a.m. in the Town Center Executive Conference Room.
The meeting was called in response to a letter (copy attached) dated May
11, 1989, to Mayor Wolfe from Mr. David Bain, and after flooding of homes
again the previous day.
After discussion on the progress of the project's design and
administration, or the lack thereof, it was resolved that the project
would follow a time line as attached, and Mr. Bain has also furnished the
timeline, (see attached).
When coordinating with Wayne Ginn, on Monday, June 12, 1989, to receive
the advertisement to be published on Friday, June 16, 1989, Staff
determined to pursue a first track method moving award of bids up two
weeks (i.e. to be awarded on June 27, 1989, instead of July 11, 1989). It
was determined not to notify others involved until the bids were
received, etc.
The agenda request sheet for the declaring of an emergency and
recommending the award of a contract for the construction of these
drainage improvements will be provided today.
Wayne Ginn will take bids on Wednesday, June 21, 1989, at 2:00 p.m., and
will present them to Staff on Thursday, June 22, 1989, at a meeting to be
set up for that purpose.
I hope this provides the pertinent information from the June 8, 1989
meeting, the direction from it and how Staff is proceeding.
If there is any additional information needed, please let me know. Thank
you.
RRD/lsg
xc: Frank Trando, Deputy City Manager/Finance Director
RDADR
PROPOSED TIMELINE
FOR THE
CONSTRUCTION OF DRAINAGE IMPROVEMENTS
ON
PELICAN LANE AND BETHEL SCHOOL ROAD
6-12-89 Provide advertisement for bids for the construction project to
be published three times, required by law and standard practice.
6-16-89 Design drawings and contract documents completed and ready for
bidders. Bid advertisement published first time.
6-23-89 ~
6-30-89 Bid advertisement published second and third time.
7-3-89 Prepare City Council agenda request sheet, and submit to the
City Manager.
7-5-89 Take bids and tabulate, providing the recommended low bidder for
the alternatives selected.
7-6-89 Forward to the City manager.
7-11-89 City Council consider the bids received and award the contract.
7-25-89 Contracts signed and construction starts.
9-1-89 Construction completed.
D. W. D. Bain
721 E. Bethel School Rd.
Coppell, Texas 75019
May 11, 1989
Mark Wolfe, Mayor Elect Confidential
City of Coppell
P. Oo Box z178
Coppell, Texas 75019
SUBJECT: Northlake Woodlands Phase 6
Bethel School Rd. & Pelican
Drainage Problems
Dear Mark:
The following chronologically outlines events pertaining to the above which
is of obvious concern to a number of property owners in the immediate proximity
of the problem. As is evident herein, the progress has been excessively slow
without appropriate justification. On behalf of the property owners I solicit
your involvement to expedite this serious matter "before something damaging
of epic consequence occurs" that would be of major embarrassment and resulting
in substantial costs to the City of Coppell.
Floodin(~ in the Bethel School Rd. and Pelican Street Area
July 12, 1988 Flood conditions; damaged landscape & interior of homes
Sept. 23, 1988 After telephone discussions, meeting held with City Engineer
and representatives.
Sept. 26, 1988 Letter to City Engineer (see attached)
Oct. 5, 1988 Discussions with City Engineer regarding problem
Oct. 20, 1988 Discussions with City Engineer regarding problem
Letter by City Engineer outlining process (see attached)
Oct. 31, 1988 Letter by City Engineer advising of capital funding
(see attached)
Dec. 1 3, 1988 Funding approved at City Council meeting (see newspaper
article)
Dec. lZ~, 1988 Letter to City Engineer requesting critical path (see attached)
Dec. 27, 1988 Letter by City Engineer acknowledging Council approval
and outlining schedule (see letter with timetable)
M. Wolfe
May 11, 1989
Page 2
Mar. 10, 1989 Letter by consulting engineer to City Engineer (see attached)
Mar. 20, 1989 Meeting at City Hall with City and consulting engineers
to review alternates (see letter of I~lar. 22, 1989)
April 24, 1989 Letter to City Engineer (see attached)
May 9, 1989 Telephone conversation with City Engineer requesting
schedule; advised that nothing has transpired - "waiting
for letter from another resident" - we requested that since
project funded, it should proceed!!
Your assistance and cooperation to this matter is greatly appreciated. We
look forward to your early response.
Yours very truly,
DWDB/dk
enclosures
D. W. D. Bain
721 E. Bethel School Rd.
Coppell, Texas 75019
June 9, 1989
Attendees: M. Wolfe S. Goram
.'~~.,' .
T. Kawanda T. Guidy
M. Baker S. Widner ~ ~-~
R. Doyle A. Ratliffe
M. Clements W. Ginn .
F. Trando A. Widner
D. Bain
Subject: North Lake Woodlands Phase 6
Bethel School Rd. & Pelican St.
Drainage Problems
Per the meeting of June 8, 1989 wherein the above subject matter was discussed,
it was determined that the following events and schedule would be accomplished.
Task/Event To be Completed By
Design & specs, for additional drainage 6/16/89
Project bid advertising 6/23/89
Bid opening & bid award 7/5/89
City Council agenda & approval 7/,11/89 **
Mobilizing & commencement of construction 7/25/89
Project completion 9/1/89
** To prevent delays, it is suggested that each of the concerned parties attend
the City Council meeting of July 11, 1989 and invite interested neighbors as
wel~ a~ fo~Iow up at the a~propri3te tim~s during the above periods.
DWDB/dk
MEMORANDUM
June 8, 1989
TO: Russell Doyle, City Engineer
FROM: Alan D. Ratliff, City Manager
SUBJECT: Meeting Thursday, 6-8-89, 9:00 a.m.
REF: Draining Problems - Pelican and Bethel School Road
Please provide me with a weekly report (telephone call will
be sufficient) on the status of the above referenced
project. I also want a written special report; i.e. note,
etc. on the milestone dates that were established during our
meeting. If at all possible, we should attempt to expedite
and complete the project ahead of schedule.
ADR/dgc
DRAIN.MTG
GINN, INC. CONSULTING ENGINEERS
June 23, 1989
Mr. Alan D. Ratliff, City Manager
City of Coppell
P.O. Box 478
Coppell, TX 75019
Re: Bethel School/Pelican/Blue Jay -- Drainage
Dear Mr. Ratliff:
Prior to the recent heavy rains in May and June, our firm
prepared an Engineering Report analyzing the problem and
recommending proposed improvements to help alleviate some of the
flooding along Bethel School and Pelican Lane. A subsequent
meeting with the homeowners indicated a need/desire to add some
additional storm sewers above what was recommended in the report.
Due to the fact that residential property was flooded and that
public health is at risk, we have taken the liberty to negotiate
a proposal with SYB Construction Co. for the construction of the
storm sewers. This proposal is presented for your consideration.
If the City Council elects to declare an emergency and award the
contract, this will expedite the construction by about 4-6 weeks.
As a matter of record, it must be noted that the construction of
the additional storm sewers will not guarantee the homes will not
be flooded again because some of the floor slab elevations are
below the top of this curb. The property owners must remove
fences and other obstructions to allow for positive overflow
between the houses.
We are available to discuss this matter at your convenience.
Sincerely,
H. Wayne Ginn, P.E.
HWG/dsp
17103 Preston Road · Suite 100 · LB 118 · Dallas. Texas 75248 · Phone 214/248-4900
BETHEL SCHOOL/PELIC~-~ DI~INAGE
SUI. II.~Y OF ~FOI~I~T~ON
A. Bethel School/Falcon
The existing intersection has 4 standard 10 foot inlets.
Proposed improvements include the addition of 5 standard 10 foot
inlets and 1-20 foot inlet. This will nearly triple the inlet
capacity in this location. Estimated cost based on the base bid
is $28,427.00.
B. Pelican Lane
The existing street has 2 standard 10 foot inlets. Proposed
improvements include the addition of 2 standard 10 foot inlets
and 1 standard 20 foot inlet. This will triple the inlet
capacity in this location. An easement will be required. The
estimated cost based on the base bid is $36,002.00.
C. Blue Jay/Pelican
There are no inlets at this location and standing water ponds on
the north east side of Pelican. Proposed improvements include
the installation of a small grate inlet on the east side to dry
up the ponding and 1 standard 10 foot inlet on the west side with
a 30 inch storm sewer outfall. An easement will be required.
Estimated cost of these improvements is $12,360.00.
D. Alternate Bids
Alternate bids were analyzed for the Bethel/Falcon and the
Pelican Lane location. The alternates were for the construction
of additional inlets and the extension of the outfall storm
sewers. These alternates add $39,185.00 to the total cost of the
project. After thorough review, it is our opinion that the added
benefits do not justify the extra cost. Therefore, we recommend
that only the base bid items be constructed.
E. Homeowners Responsibility
It is of utmost importance that the homeowners remove the
obstructions that prevent the positive overflow when the inlet
capacity is exceeded.
F. Contractor
S.Y.B. Construction Co. is the same construction company that is
building the inlets on the Denton Tap Road project. They will be
bonded for this project with performance and payment bonds. They
have assured us that their prices are sufficient to completely
restore the area to its original condition. They come with good
recommendations.
G. Proposed Budget
A. Construction (Base Bid) $76,789.00
B. Engineering $9,680.00
C. Inspection/Testing $7,500.00
D. Contingencies $6,031.00
Total $100,000.00
H. Completion Time
It is estimated that the project will be completed in 60 calendar
days after the execution of the contract documents (September
1st).
DIVISION 0 - BIDDIN~ .~ND CONTRACT REOUIREMENTS PAGE
SECTION 00300 - PROPOSAL AND BID FORM 00300-1
BID FOR: BETHEL SCHOOL ROAD/PELICAN LANE
DRAINAGE IMPROVEMENTS, COPPELL, TEXAS
THIS BID SUBMITTED TO:
CITY OF COPPELL
255 PARKWAY BOULEVARD
P.O. BOX 248
COPPELL, TEXAS 75019
Gentlemen:
The BIDDER, in compliance with your invitation for bids for the
above referenced project, having examined the plans and specifi-
cations with related documents including any Addenda, (if issued)
and the site of the proposed work, and being familiar with all
of the conditions surrounding the construction of the proposed
project including the availability of materials and labor,
hereby proposes to furnish all labor, materials, and supplies,
and to construct the project in accordance with the Contract
Documents, of which this proposal is a part.
The undersigned BIDDER proposes and agrees, if this Bid is
accepted, to enter into an agreement with OWNER in the form
included in the Contract Documents to perform and furnish all
Work as specified or indicated in the Contract Documents for the
Contract Price and within the Contract Time indicated in this Bid
and in accordance with the other terms and conditions of the
Contract Documents.
This Bid will remain subject to acceptance for ninety (90) days
after the day of Bid opening. BIDDER will sign and submit the
Agreement with the Bonds and other documents required by the
Bidding Requirements within fifteen (15) days after the date of
OWNER's Notice of Award.
The undersigned, as BIDDER, declares that the only person or
parties interested in this proposal as principals are those named
herein, that this proposal is made without collusion with any
other person, firm or corporation; that he has carefully examined
the form of Contract, Specifications, and the Plans herein
referred to and has carefully examined the locations, conditions
and classes of materials called for in the Contract Documents and
Specifications in the manner prescribed and according to
the requirements of the Owner as herein set forth.
This Bid is genuine and not made in the interest of or on behalf
of any undisclosed person, firm, or corporation and is not
submitted in conformity with any agreement or rules of any group,
association, organization or corporation. BIDDER has not directly
or indirectly induced or solicited any other Bidder to submit a
false Bid. BIDDER has not solicited or induced any person, firm,
GINN, INC. CONSULTING ENGINEERS BETHEL SCHOOL ROAD/PELICAN LANE
DALLAS, TEXAS PROJECT N0.89416 CITY OF COPPELLv TEXAS
DIVISION 0 - BIDDIN~ AND CONTRACT REOUIREMENTS PAGE
SECTION 00300 - PROPOSAL AND BID FORM 00300-2
or corporation to refrain from bidding; and BIDDER has not sought
by collusion to obtain for itself any advantage over any other
Bidder or over Owner.
BIDDER hereby agrees to commence work under this Contract on or
before a date to be specified in written "Notice to Proceed" by
the OWNER and to fully complete the project within 60
consecutive calendar days thereafter as stipulated in the
Specifications. BIDDER further agrees to pay as liquidated
damages, the sum of $250.00 for each consecutive calendar day
thereafter.
Accompanying this proposal is a (Certifiedk~__o~..Cashier's Check
payable to the City of Coppell, Texas) ~B. id~Bon~ in the amount
of ($ 5800.00 ), which is five percent (5-~of the greatest
amount bid.
BIDDER acknowledges receipt of the following
addendum: (If none-issued, indicate N/A)
ADDENDA # N/A DATE
ADDENDA # N/A DATE
BIDDER agrees to perform all the work described in the
Specifications and as shown on the Plans for the following lump
sum price and unit prices:
(Amounts are to be shown in both words and figures. In case of
discrepancy, the amount shown in words will govern.)
SITE i - BETHEL SCHOOL ROAD / FALCON LANE
(BASE BID AND ALL ALTERNATES:)
LUMP SUM CONTRACT PRICE:
.Fifty Seven Thousand Three Hundred Sixty Seven
Dollars and No Cents
(WORDS)
$ 57,367.00 (FIGURES)
SUMMARY - SITE 1
BASE BID .................................. $ 28,427.00
ALTERNATE NO. iA .......................... $ 7,255.00
ALTERNATE NO. lB .......................... $ 4,885.00
ALTERNATE NO. lC .......................... $ 4,400.00
ALTERNATE NO. 2 ........................... $ 12,400.00
GINN, INC. CONSULTING ENGINEERS BETHEL SCHOOL ROAD/PELICAN LANE
DALLAS, TEXAS PROJECT N0.89416 CITY OF COPPELL, TEXAS
DIVISION 0 - BIDDING ~ND CONTRACT REOUIREMENTS PAGE
SECTION 00300 - PROPOSAL AND BID FORM 00300-3
SITE 2 - PELICAN ROAD (BASE BID AND ALL ALTERNATES)
LUMP SUM CONTRACT PRICE:
Forty Six Thousand Two Hundred Forty Seven
Dollars and No Cents
( WORDS )
$ 46,247.00 (FIGURES)
SUMMARY - SITE 2
BASE BID .................................. $ 36,002.00
ALTERNATE NO. lA .......................... $ 3,595.00
ALTERNATE NO. lB .......................... $ 3,550.00
ALTERNATE NO. 2 ........................... $ 3,100.00
SITE 3 - PELICAN LANE / BLUE JAY
LUMP SUM CONTRACT PRICE:
Twelve Thousand Three Hundred Sixty
Dollars and No Cents
(WORDS)
$ 12,360.00 (FIGURES)
BIDDER agrees to provide the following documents which are
attached to and made a condition of this Bid:
a. Required Bid security in the form requested.
b. A Breakdown of Estimated Costs as required.
BIDDER understands that the OWNER reserves the right to reject
any or all bids and to waive any informalities in the bidding.
The BIDDER agrees that this bid shall be good and may not
be withdrawn for a period of ninety (90) calendar days after
the scheduled closing time for receiving bids.
GINN, INC. CONSULTING ENGINEERS BETHEL SCHOOL ROAD/PELICAN LANE
DALLAS, TEXAS PROJECT NO.89416 CITY OF COPPELL, TEXAS
DIVISION 0 - BIDDING AND CONTRACT REOUIREMENTS PAGE
SECTION 00300 - PROPOSAL AND BID FORM 00300-4
Upon receipt of written notice of the acceptance of this bid,
BIDDER will execute the formal Contract attached within fifteen
(15) days and deliver a Surety Bond or Bonds as required.
Respectfully submitted,
S.Y.B. Con.qtruct4nn C.o. ,
(Firm)
Title: President
(SEAL-if bid is by a
corporation) P.O. Box 13614
(Business Address)
Arlington, Texas 76094
817-261-0226
(Telephone Number)
END OF PROPOSAL
GINN, INC. CONSULTING ENGINEERS BETHEL SCHOOL ROAD/PELICAN LANE
DALLAS, TEXAS PROJECT NO.89416 CITY OF COPPELL, TEXAS
~V~S~ON ~ - BI~DI~ ~D CONTI~CT ~EOU~EHENTS PAGE
SECTION 00470 - BREAKDOWN OF ESTIMATED COSTS 00470-1
PART I - GENERAL (TO BE SUBMITTED WITH BID PROPOSAL)
1.1 CONTRACTOR'S COST BREAKDOWN
A. Concurrently with the submittal of bids for all the
work under this contract, each bidder(s) shall
furnish to the Engineer, in writing, a breakdown of
costs for the bid items, Complete, indicating the
amounts included in his bid for the various features of
the work included as listed below. The sum of the
individual amounts shall equal the total amount bid:
SITE 1-BETHEL SCHOOL ROAD / FALCON LANE
1. Bonds, insurance, permits,
licenses, etc. $ 1672.00
2. Move-in expenses, field engineering,
surveying, temporary facilities,
barricades, trench safety, etc. $ 1000.00
3. Other expenses $
4. 10' Curb Inlet (FI), including: $ 4100.00
Remove/replace 16 L.F. conc. curb/gutter.
Remove/replace 3.6 S.Y. conc. pavement
and base material.
Tie to existing inlet.
20 L.F. water line lowering.
Sprinkler repair, sodding and landscaping.
5. 10' Curb Inlet (F2), including: $ 3140.00
Remove/replace 16 L.F. conc. curb/gutter.
Remove/replace 3.6 S.Y. conc. pavement
and base material.
Tie to existing inlet.
Sprinkler repair, sodding and landscaping.
6. 10' Curb Inlet (Bi), including: $ 3800.00
Remove/replace 13 L.F. conc. curb/gutter.
Remove/replace 2.9 S.Y. conc. pavement
and base material.
Tie to existing inlet.
20 L.F. water line lowering.
Sprinkler repair, sodding and landscaping.
7. 10' Curb Inlet (B2), including: $ 4300.00
Remove/replace 18 L.F. conc. curb/gutter.
Remove/replace 4.0 S.Y. conc. pavement
and base material.
Tie to existing inlet.
20 L.F. water line lowering.
Sprinkler repair, sodding and landscaping.
GINN, INC. CONSULTING ENGINEERS BETHEL SCHOOL ROAD/PELICAN LANE
DALLAS, TEXAS PROJECT NO.89416 CITY OF COPPELL, TEXAS
DIVISION 0 - BIDDING AND CONTRACT REOUIREMENTS PAGE
SECTION 00470 - BREAKDOWN OF ESTIMATED COSTS 00470-2
8. 10' Curb Inlet (B3), including: $ 3965.00
Remove/replace 20 L.F. conc. curb/gutter.
Remove/replace 16.0 S.Y. conc. pavement
and base material.
Tie to existing 18" RCP.
Sprinkler repair, sodding and landscaping.
15 L.F. -18" RCP, Class III Pipe.~
9. 20' Curb Inlet (B4), including: $ 6450.00
Remove/replace 25 L.F. conc. curb/gutter.
Remove/replace 30.0 S.Y. conc. pavement
and base material.
Tie to existing 21" RCP
20 L.F.-18" RCP, Class III.
Sprinkler repair, sodding and landscaping.
10. ALTERNATE NO. IA $ 7255.00
10' Curb Inlet (B5), including:
Remove/replace 22 L.F. conc. curb/gutter.
Remove/replace 35 S.Y. conc. pavement
and base material.
Tie to existing 18" RCP.
25 L.F. water line lowering.
50 L.F. - 18" RCP, Class III.
Sprinkler repair, sodding and landscaping.
11. ALTERNATE NO. lB $ 4885.00
10' Curb Inlet (B6), including:
Remove/replace 20 L.F. conc. curb/gutter.
Remove/replace 16 S.Y. conc. pavement
and base material.
Tie to existing 18" RCP.
15 L.F. water line lowering.
15 L.F. - 18" RCP, Class III.
Sprinkler repair, sodding and landscaping.
12. ALTERNATE NO. lC $ 4400.00
5' Curb Inlet (F3), including:
Remove/replace 10 L.F. conc. curb/gutter.
Remove/replace 2.5 S.Y. conc. pavement
and base material.
75 L.F. - 18" RCP, Class III.
Sprinkler repair, sodding and landscaping.
13. ALTERNATE NO. 2 $ 12400.00
Remove existing headwall.
Install 150 L.F. 30" RCP, Class III.
Install Type "B" Neadwall.
Ditch Improvements, grade to drain.
Repair sodding and landscaping.
GINN, INC. CONSULTING ENGINEERS BETHEL SCHOOL ROAD/PELICAN LANE
DALLAS, TEXAS PROJECT N0.89416 CITY OF COPPELL, TEXAS
SECTION 00470 - BREAKDOWN OF ESTIH~TED COSTS 00470-3
SITE 2 - PELICAN ~
1. Bonds, insurance, permits,
licenses, etc. $ 1462.00
2. Move-in expenses, field engineering,
surveying, temporary facilities,
barricades, trench safety, etc. $ 1000.00
3. Other expenses $ -0-
4. 10' Curb Inlet (N1), including: $ 4295.00
Remove/replace 22 L.F. conc. curb/gutter.
Remove/replace 5.0 S.Y. conc. pavement
and base material.
Tie to existing inlet.
15 L.F. - 18" RCP, Class III
Relocate existing water meter and valve box.
Repair concrete walk.
Sprinkler repair, sodding and landscaping.
5. 10' Curb Inlet (N2), including: $ 3250.00
Remove/replace 20 L.F. conc. curb/gutter.
Remove/replace 4.5 S.Y. conc. pavement
and base material.
Tie to existing inlet.
Sprinkler repair, sodding and landscaping.
6. 20' Curb Inlet (S1), including: $ 25995.00
Remove/replace 28 L.F. conc. curb/gutter.
Remove/replace 6.5 S.Y. conc. pavement
and base material.
175 L.F. - 30" RCP, Class III
3-12" Diam. grate inlets.
Type "B" headwall, for 30" pipe
Ditch improvements, grade to drain.
Planter bed removal.
Wood fence removal and relocation.
Sidewalk repair.
Sprinkler repair, sodding and landscaping.
7. ALTERNATE NO. IA $ 3595.00
10' Curb Inlet (N3), including:
Remove/replace 22 L.F. conc. curb/gutter.
Remove/replace 5.0 S.¥. conc. pavement
and base material.
Tie to existing 18" RCP.
15 L.F. - 18" RCP, Class III.
Sprinkler repair, sodding and landscaping.
GINN, INC. CONSULTING ENGINEERS BETHEL SCHOOL ROAD/PELICAN LANE
DALLAS, TEXAS PROJECT N0.89416 CITY OF COPPELL, TEXAS
SECTION 00470 - BREAKDOWN OF ESTIMATED COSTS 004?0-4
8. ALTERNATE NO. lB $ 3550.00
10' Curb Inlet (S2), including:
Remove/replace 20 L.F. conc. curb/gutter.
Remove/replace 4.5 S.Y. conc. pavement
and base material.
Tie to existing 30" RCP.
10 L.F. - 18" RCP, Class III.
Sprinkler repair, sodding and landscaping.
9. ALTERNATE NO. 2 $ 3100.00
120 L.F. - 8" PVC Drain.
4" Diam. PVC curb drains.
Sprinkler repair, sodding and landscaping.
SITE 3 - PELICAN LANE / BLUE JAY
1. Bonds, insurance, permits, $ 360.00
licenses, etc.
2. Move-in expenses, field engineering, $ 1000.00
surveying, temporary facilities,
barricades, trench safety, etc.
3. Other expenses $ -0-
4. 10' Curb Inlet, 4' depth. $ 11000.00
Remove/replace 20 L.F. conc. curb/gutter.
Remove/replace 10 S.Y. conc. pavement
and base material
175 L.F. - 30" RCP, Class III.
Type "B" Headwall, for 30" RCP
Ditch improvements, grade to drain.
Sodding and landscaping repair.
END OF SECTION
GINN, INC. CONSULTING ENGINEERS BETHEL SCHOOL ROAD/PELICAN LANE
DALLAS, TEXAS PROJECT NO.89416 CITY OF COPPELL, TEXAS
Gramercy Ing rance Company
Houston, Texas
BID BOND
BOND NO. 422490031
KNOW ALL HEN BY THESE PRESENTS:
SYB Construction Co.,-Inc.
That we,
, as Principal, and
GRAMERCY INSURANCE COMPANY, 1001 Texas Avenue #240, Houston, Texas, 77002, as
Surety, are held and firmly bound unto City of Coppell
, as Obligee, in the
penal.sum of not to exceed 5% of the bid not to exceed
Dollars, ($ 5,800.00 ), lawful money of the United States of America, for
the payment of which, well and truly to be made, we bind ourselves, our heirs,
executors, administrators, successors and assigns, jointly and severally, firmly
by these presents.
WHEREAS, the said Principal has herewith submitted a bid proposal for _
Storm Drainaqe
NOW THEREFORE, the condition of the above obligation is such that if
Principal shall execute a contract and give bond for the faithful performance
~hereof within sixty (60) days after being notified in writing of the award of
such contract to Principal, or if the Principal or Surety shall pay the Obligee
the sum, not exceeding the penal sum hereof, by which the amount of the contract
covering the said proposal, properly and lawfully executed by and between the
Obligee and the third party, may exceed the amount bid by Principal, then this
obligation shall be void; otherwise to remain in full force and effect.
Provided, however, that neither Principal nor Surety shall be bound hereunder
unless the Obligee, prior to the Principal's execution of the contract, shall
furnish evidence satisfactory to Principal and Surety that financing has been
firmly committed to cover the entire cost of said contract; and further provided,
however, that if said contract is not awarded within sixty (60) days of date of
bid opening, this bond shall be void and of no force and effect.
SIGNED, sealed and dated this 20 day of June , 19 89
SYB CONSTRUCTION CO., INC. Principal
Title:
CRAM>,~CY INSURANCE COld, NY ;.
Atto .rney-in-fact zvo~e Ha~
Item 6: Citizen's Appearances
Mayor Wolfe then asked for those persons wishing to speak before the
City Council at this time. Those persons speaking were Mr. Joe Brehm,
832 Woodlak~. Mr. Brehm, representing the Villages of Coppell, spok~
concerning the safety requirements on the fencing of lakes in the
Coppell area. Mr. Brebm stated that although he was concerned with
safety, he did not like the idea of a fence in these areas. Mr. Joe
Nave, 550 Shadowcrest Lane, President of the Coppe11 Exchange Club,
was present to invite the City Council to participate in the upcoming
July 4th parade and indicated to the Council that they have already
begun work on the parade planned for next year. There will be fun and
games following the parade which will be held in the Corners of
Coppell Shopping Center. Mr. Don Markey, 529 Meadowview Lane, spoke
to the Council regarding his feeling of confusion concerning the
City's Building Code. Mr. Markey stated that it was his opinion that
the Codes need to be clarified so that the average layman can
understand what is required. Additionally, Mr. Markey stated he felt
that members of the Board of Adjustments are not reflecting the
feelings of the City Council. Mr. Markey's item that was presented
before the Board of Adjustments will he coming back in July for
reconsideration. Mr. Peter Safronoff, 534 Meadowview Lane, also spoke
and stated he echoed the comments concerning the City's Building Codes
presented by Mr. Markey. Mr. Safronoff indicated that it was his
feeling that the information received concerning the recent hearing of
Mr. Markey was not clear and that the actions of the Board of
Adjustments had been arbitrary and capricious.
Item 7: Swearing in Ceremony of newly appointed Library Board member
and Planning and Zoning Commissioner.
Mayor Wolfe requested Valerie Jarvie, recent appointee to the Library
Board, and Robert Scott, appointee to the Planning and Zoning
Commission, to come forward. Mayor Wolfe then swore the two (2)
members in and welcomed them to their terms of office which is to fill
unexpired terms ending September 30, 1989.
Item SA: Discussion and consideration of a motion declaring an
emergency, exists because of flooding, sufficient to warrant
expenditures of funds without the usual bidding procedure in
order to give relief to citizens and preserving public
improvements of the City of Coppell.
Following discussion on this item Councilman Morton moved that an
emergency be declared to warrant expenditures of funds without the
usual bidding procedures. Councilman Smothermon seconded the motion;
motion carried 7-0 with Mayor Pro Tam Wilkerson, Councilmen Thomas,
Morton, Smothermon, Cowman, Robertson and Nelson voting in favor of
the motion.
Item aB: Authorizing for the expenditure of funds not to exceed
$65,000 for the Bethel School Road/Pelican Lane drainage
improvements from surplus CIP Funds.
Consulting Engineer Wayne Ginn made the presentation to the Council.
Mr. Ginn indicated that in his report he has recommended that some
fences be removed to help alleviate the flooding problems in the
Bethel School Road/Pelican Lane area. Concern was expressed
concerning which fences would require re~oval and if the citizens were
willing to cooperate with the re.oval or replacemnc of these fences.
Page 4 of 8