DR8902-AG 8808236UBMIg6ION DEADLINE: 5:00 ~,m. Monday - 8 Days Preceding C~,~¥ Council Meeting
Rev.: Effective 1/20/88
AGEN~DA REQUEST FORM
FOR CITY COUNCIL MEETING: August 23, 1988
I. REF/FILE NUMBER : Culvert/Drainage Maintenance - 632. Bethel School Road
II. ITEM CAPTION : Discussion, consideration and approval of expenditures for an
Engineerin~ Analysis and remedial work to remove silt and dirt from the culvert at 632. Bethel School
Road, for a total cost not to exceed $5,600.00.
III. ACTION RECOMMENDED : Staff recommends approval. ~~~J0/
~ Stev~or of Public Works
B: OTHER~ ~
V. NOTIFICATION TO :
METHOD OF CONTACT :
DATE :
VI. FINANCIAL REVIEW : 1. BUDGETED ITEM : YES X NO
2. BUDGET AMOUNT : $5600.00
3. ESTIMATED AMOUNT FOR THIS ITEM : $5600.00
4. AMOUNT OVER OR UNDER BUDGET :
5. LOW BIDDER RECOMMENDED : YES NO
SOURCE OF FUNDING
CO'S OR BONDS FUNDS :
(Series or year authorized) :
OPERATING BUDGET (Account Number) :
OTHER :
APPROVED BY CITY MANAGER :
ITEM NUMBER /~
AGENDA REQUEST FORM
DMEMO I
CITY MANAGER'S COMMENTS/RECOMMENDATION FOR AGENDA ITEM
I. Item #/~ City Council Agenda Dated: 8-23-88
II. Comments/Recommendations:
Mr. Don Jones who resides at 632 Bethel School Road met with
me to express his concern at the City's inaction in
responding to his complaint about maintenance of the
drainage ditch behind his house and the culvert underneath
Bethel School Road. As you know, Mr. Jones has been
attempting to make major beautification efforts of this
drainage creek behind his home. Mr. Jones previously came
to the Council and requested assistance with another
upstream maintenance problem, but was denied. Mr. Jones has
told me that he made the correction himself. At this point
he believes some of the current problems he is experiencing
in his continuing efforts to improve this drainage area are
contingent upon the City's maintenance of the drainage
culvert and the drainage area south of Bethel School Road.
The culvert is filled with a large amount of silt and the
drainage area south of Bethel School Road is heavily silted.
The Public Works Director and the city Engineer have been
working with Mr. Jones in our attempts to find a solution to
the problem. The proposed solution is to remove the silt
from the drainage area south of Bethel School Road and the
Page 2
culvert. To accomplish this we will have to contract for
the work since we do not have the necessary dragline
equipment to do the work. We have been given a cost
estimate of $5600.00 to do the job. Mr. Jones has insisted
that the City assume this responsibility and has threatened
to submit claims for all previous maintenance costs, as well
as claims for damage to his property if it is not corrected.
We are asking you to determine if this drainage work is a
priority project since, as you know, the City has other
drainage problems which have been placed on hold. Some
dollars are available in Street Maintenance for a small
amount of this type work if you wish to undertake this
project. Steve Goram and/or Russell Doyle can respond to
your questions about these drainage projects, and this one
in particular. We request your consideration and direction
in this matter.
August 18, 1988
Memorandum
To: Alan D. Ratliff, City Manager
From: Frank Trando, Finance Director/Deputy City Manager
Subject: Agenda Request Item from Russell Doyle, City Engineer
Concerning Work to be done at 632 Bethel School Road
The cost will be $5,600 to complete the necessary work. After
reviewin9 the Public Works budget, there appears to be some money in
the line item Street System Maintenance to accomplish this. The
majority of the money will have to come from revised revenue
estimates that will be presented to the Council on August 22, ]_988 or
come from fund balance.
FT/lr
August 18, 1988
TO: Alan Ratliff, City Manager
FROM: Russell Doyle, City Engineer
RE: Culvert/Drainway Maintenance @ 632 Bethel School Road
RECOMMENDATION: City Council approval for expenditures for an
Engineering Analysis and remedial work that will be recommended by the
Engineering Analysis to remove silt and dirt from the culvert at subject
location. Total estimated funding is $5600.00.
BACKGROUND: Mr. Don Jones has landscaped his drainway easement a
number of times and it gets washed out at each heavy rain. He said if
some remedial action is not taken, he will start billing the City for
the remedial work. City staff has been working with Mr. Jones and
Public Works had arranged for the County to clean out the culvert and
dredge downstream, since the City does not have the proper equipment to
do this type of heavy work.
However, it was discussed and determined that an Engineering Analysis
should be done to provide just how far we should dredge downstream of
the culvert under Bethel School Road ; and how much, if any, regrading
would need to be done upstream along Mr. Jones' property to blend with
the slopes. This would ensure stable slopes after the work is
completed.
DISCUSSION: Although Mr. Jones feels the City should pay for the
regrading on his property, he says he is willing to do the regrading
relating to any culvert cleaning work to be done by the City; likewise,
Mr. Jones indicated to me that the neighbors will work with the City in
identifying their sprinkler systems, so that the sprinklers will not be
damaged. If this work proceeds, since the work to be done will be
recommended action from the Engineering Analysis, the Engineering
Department will coordinate the conduct of this work with Mr. Jones,
Public Works and the other property owners. (For More Information See
Attached Memo).
The estimated costs are:
Engineering Analysis $ 720.00
Cleaning Work 3500.00
Surveying 500.00
Contingencies 880.00
TOTAL ESTIMATED COSTS: $5600.00
* See Attached Work Order
SE~Za~RY: The work presented above is for providing the proper direction
to this maintenance operation in order to return this culvert to orig-
inally designed capacity; and to grade the drainway on both ends of the
culvert so that the flow of storm-water will occur in an efficient
manner, and that the slopes of the drainway remain stable.
COPPELL PUBLIC gORKS
July 27, 1988
TO: Steve Goram, Director of Public Works
FROM: Steven M. Morton, Chief Developmental Inspector
RE: 632 Bethel School Rd.
Steve, the erosion/drainage ~'6blem ~hind Don Jones' house has
been ongoing since Mr. Jones brought this problem forward for
City assistance nearly six months ago. Briefly, the situation
was a overgrown, terribly eroded with washed out creek, which
the property owners own to the center line of creek. At Mr. Jones'
northeast property line, there was a 8' deep x 20' diameter washout,
and the flowline of the creek was being pushed towards Mr. Jones'
rear property line and had severely eroded the bank by a 24" R.C.P.
storm drainage pipe discharge water from Hawk Ln. from that point
to Bethel School Rd., the creek had erorded more of the soil on
both sides of the creek to the culvert (these banks were virtually
vertical). The 4 lots up stream (north) of Mr. Jones' property
had debris that had bridged the eroded creek and would not support
a childs weight. This is how I became involved. I responded
to Mr. Jones' concern for childrens safety.
Since that time Mr. Jones has terraced his property along the
creek, sodded banks, and aligned creek back to its proper location.
Mr. Jones had improved the condition of creek and discharged entries
100% from their original condition 6 months ago. I have directed
Mr. Jones to our floodplain administrator Kevin Peiffer several
times, so Kevin could be aware of the situation. Kevin had no
problem with the improvements. When I first went to the site
to evaluate the condition I included Per Birdsall, Carl Bass,
and later was joined by Dale Jackson. This situation is what
started Building Inspections and Development Inspections joint
effort to correct this condition before they got to the point
that Mr. Jones was faced with.
This project is totally on a existing residential site. My position
on this was as a courtesy to Mr. Jones to aid him in contacting
the proper persons within the City who could assist him. I also,
.-..~
from time to time, responded to his request for:."-i~ormation on-.~:,-....:
construction standards. I became Mr. Jones' contact per'son .'"for" "?:~''''';
information, but I was 'not in control or in.-' charge' of' what has ' ' .:.~:
made . -- ....-.,
been done. Mr. Jones on his 'own initative and expense has ..... "'"-~:'
the improvements to the creek and should in my opinion.be'applauded ...... ':
SMlq/bb · ."' - · :'
CITY OF COPPELL ..
Consultant Work Order
Date .August 16, 1988
TO: Consultant Girm, Inc.
Description Of Proposed Project:
Review existing design conditions, perform hydraulic analysis on culvert and draina?e
channel and make maintenance recommendations for cleanin.~ si-It out o-f an existin~
drainage easement and culvert located at Bethel School Road (east of Moore Rd.) in
the North Lake Woodlands East - Phase VI Addition, adjacent to X.Ir. _Don Jones'residence.
Reference or Purpose of Project:
Accommodate resident Don Jones per his inquiry and request to the City to clean out
culvert. City concerned, however, that removal of the silt may adversely impact
earth fill embankment on Mr. Jones' property.
Staff
Contact:
_Rl~11 Dnyl~, P.F.
Authorization For Project:
City Manager/Director Signature
Estimated Project Cost As Follows:
Number of Hours of Labor _ 12 Labor Cost $ 60.0O/h0ur
Material Cost $ N/:[ Total Estimated Cost $ ;,,0.~C~
Comments: Includes site visit, engineering evaluation and summary report with
--
recommendations on maintenance
Estimated Time Required to Complete Project: _ 2 weeks
Project ~anager: Kevin Peiffer Telephone # ~ 214 ~ 248-49r~0
-
Consultant's Authorized Signature _.. . -
Project Number Assigned _
Funding Source: ~
Fund G/L Account No. Account Description
Funding and Approval:
Director of Finance Date