ST0301A-AG090609AGENDA REQUEST FORM T- ~ ` � ` ' T Y - ° -` DEPT: Engineering
COPPELL DATE: June 9, 2009
T o
ITEM #: 16
11 WORK SESSION 1:1 CONSENT IZI REGULAR
ITEM TYPE: RESOLUTION
ITEM CAPTION:
Consider approval of a Resolution to close Bethel Road from Armstrong Boulevard to Penfolds Lane for a period of up
to five months from the beginning of work on replacement of the Grapevine Creek bridge; providing for a penalty for
road closure beyond five months; providing for a variable bonus award for bridge completion and road re- opening in
less than five months; and authorizing the Mayor to sign and execute any necessary documents.
GOAL(S):
EXECUTIVE SUMMARY:
The city is preparing to bid the Bethel Road Phase II -A project from Denton Tap to Penfolds Lane. This project will
require closure of Bethel Road for reconstruction of the bridge over Grapevine Creek. Approval of the item will
authorize us to include this information in the bid documents.
Staff will be available to answer questions at the Council meeting.
FINANCIAL COMMENTS:
RECOMMENDED ACTION:
Staff recommends approval of the Resolution.
ACTION TAKEN BY COUNCIL:
APPROVED BY
CITY COUNCIL
ON ABOVE DATE
Motion to Approve
Res. # 2009 - 0609.4
M - Hinojosa- Flores
S - Hunt
�► Libby Ball
Vote - 5 -0 2009.06.1
Tunnell and Faught absent 6 11:53:46
05,00,
#Bethel Rd Closure
MEMORANDUM
TO: Mayor and City Council
VIA: Kenneth M. Griffin, P.E., Director of Engineering/Public Works
FROM: Keith R. Marvin, P.E., Project Engineer
DATE: June 9, 2009
RE: Consider approval of a Resolution to close Bethel Road from
Armstrong Boulevard to Penfolds Lane for a period of up to five
months from the beginning of work on replacement of the Grapevine
Creek bridge; providing for a penalty for road closure beyond five
months; providing for a variable bonus award for bridge completion
and road re- opening in less than five months; and authorizing the
Mayor to sign and execute any necessary documents.
The engineering department is currently preparing to go out for bids for the
reconstruction of Bethel Road from Denton Tap to Penfolds Lane. This project will
include the replacement of the bridge over Grapevine Creek. In order to replace this
bridge, the road will need to be closed during demolition of the existing bridge, and
construction of the new bridge.
The design consultant for this project believes that this bridge can be reconstructed within
four to five months. The anticipated cost of construction for the bridge is $718,000.
We will include an incentive /disincentive within the bid documents specifically related to
construction of this bridge. The contractor will have some latitude within the contract
period on when the closure will take place. Once the closure begins they will have 150
days to re- establish two -way traffic across the bridge. If they are able to open the road to
two -way traffic in less than 120 days, they will earn a bonus of $1,000 per day. In the
event this closure takes longer than 150 days, there will be damages assessed of $1,000
per day. There will be no bonus and no penalty for completion of the bridge between 120
and 150 days.
Closure of this road will cause an inconvenience to the residents and businesses along
Bethel Road. We understand this, and believe that providing the incentive /disincentive
structure will ensure that it is completed in a timely manner. We spent a significant
amount of time considering other alternatives to this road closure, and simply found no
way around it.
Approval of this resolution will allow staff to move forward with the process of bidding
the Bethel Road project from Denton Tap to Penfolds Lane. We expect to be before you
for contract award later this year.
Staff will be available to answer any questions at the council meeting.
ri
Page 1 of 1
A RESOLUTION OF THE CITY OF C OPPELI., TEXAS
Ml I ' ♦`
A RESOLUTION OF THE CITY OF COPPELL, TEXAS,
AUTHORIZING THE CITY ENGINEER, IN CONJUNCTION WITH THE
CONTRACTOR, TO CLOSE BETHEL ROAD FROM ARMSTRONG
BOULEVARD TO PENFOLDS LANE FOR A PERIOD OF UP TO FIVE
MONTHS FOR TIIE CONSTRUCTION OF THE BRIDGE OVER
GRAPEVINE, CREEK AS PART OF THE BETHEL ROAD [I PHASE A
PROJECT; AND PROVIDING AN FFFECTIVIF DATE.
WHEREAS„ Bethel Road 11 Phase A. from [Denton Tap Read to Peniolds Lane including
the Midge over Grapevine Creek. is planned to undergo reconstruction in the near future; and
WHEREAS, during the period of said rocxmswciiom traffic on the street and bridge will be
severely inrpa.ired: and
WHEREAS, reconstruction of the bridge within the existing right-of-way requires
closure of the portion of Bethel Road to be affected during the period of reconstruction, and
WHEREAS, after consideration the City Council has determined that it would be in the
best interest of the City and its citizens to provide for a safer reconstrtx-lion process by permitting
the temporary closure of this portion of Bethel Road during the period of teconstruulion.
NOW, THERFYMIF, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
SECTION I. That the City (=ngineer, in conjunction with the Contractor for the Bethel
Road 11 Phase A project, is hereby authorized to undertake the nemssary steps to close the street and
badge to through traffic during the period of reconstruction.
SECTION 2. That the Contractor is authoized and directed to cause the erection of signs
and official traffic control devices as is rrecessany and to give notice of ahernaw routes of travel as
provided herein.
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SECTION 3. That this Resolution shall take cMct immediately from and after its passage
as the law and charter in such cases provide.
DULY PASSED by the City Council of the City ofCoppell, Texas, this the .7�''day of
APPROVED:
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JA WEk!
fA Y iR
AM.5T:
HALL, c SF.CRFI'ARY
A,PPR AS TO [CORM:
R ERT E. MAGER, ATPORNEY
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