ST0702-AG090714
AGENDA REQUEST FORM
THE.CITY.OF
DEPT: Engineering
DATE: July 14, 2009
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ITEM #:
D WORK SESSION
D CONSENT
o REGULAR
ITEM TYPE: RESOLUTION
ITEM CAPTION:
Consider approval of a Resolution authorizing the City Engineer, in conjunction with the Contractor, to close South
Coppell Road to through traffic from 400' south of Bethel Road to Southwestern Boulevard to facilitate reconstruction
of the roadway; and authorizing the Mayor to sign and execute the necessary documents.
GOAL(S): IIIIIIII
EXECUTIVE SUMMARY:
Approval of this Resolution will allow the reconstruction of South Coppell Road to be conducted in a safe and quick
manner. Staff will be available to answer any questions at the Council meeting.
FINANCIAL COMMENTS:
RECOMMENDED ACTION:
ACTION TAKEN BY COUNCIL:
Staff recommends approval of the Resolution.
1#5 Coppell Rd Closure
THE.CITY.OF
COPPELL
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MEMORANDUM
TO:
Mayor and City Council
VIA:
Kenneth M. Griffin, P.E., Director of Engineering/Public Works
FROM:
Keith R. Marvin, P.E., Project Engineer
DATE:
July 14,2009
RE:
Consider approval of a Resolution authorizing the City Engineer, in
conjunction with the Contractor, to close South Coppell Road to
through traffic from 400' south of Bethel Road to Southwestern Blvd.
to facilitate reconstruction of the roadway; and authorizing the
Mayor to sign and execute the necessary documents.
At the June 9, 2009 City Council meeting, the City of Coppell awarded a construction
contract to JRJ Paving, L.P. for the reconstruction of South Coppell Road from Bethel
Road to Southwestern Blvd. The original intent for this reconstruction was to limit the
road to one way traffic for the duration of the project in the same manner as the recently
completed portion of Coppell Road from Sandy Lake Road to Cooper Lane. This would
require the contractor to construct the project in phases, installing utilities, and paving on
one half of the road, then switching traffic to the newly constructed paving and beginning
work on the other side of the road. This is a viable construction sequence that allows
access to adjacent development along the street during construction.
In the case of this project, there is very little existing development along the road. In
discussions with JRJ, they have offered a cost reduction of $41,040 to the cost of the
project if they are allowed to close the road for the duration of the project. The limits of
the proposed closure are shown in the attached exhibits. Access to the homes and the
Farmers Market driveway on the north end of Coppell Road, and access to the City
Service Center through the intersection of Bums Street will be maintained for the
duration of the project.
Three other facilities will be impacted by this closure. The Animal Shelter and Fire
Administration buildings have an access driveway from South Coppell Road that will be
closed during the reconstruction. The closure was discussed with both the Fire
Department and the Police Department, and emails from both departments supporting the
closure are provided in this packet. The city will erect temporary signage notifying
residents to access the Animal Shelter from the driveway off Southwestern Blvd.
The final impacted facility is a business on the southwest comer of South Coppell Road
and Bums Street. This is an industrial business with access from both Bums and South
Coppell Road. We will keep them advised about the closure, and on the status of
construction as the project progresses.
Also, the closure will impact the school route to Pinkerton Elementary from
neighborhoods along Bethel Rd. and south of Kaye Street. Instead of using South
Coppell Rd. to access Southwestern Blvd., citizens will need to drive further west and use
Freeport Pkwy. to access Southwestern Blvd. This will add about 0.6 miles to the
commute.
We request approval to close South Coppell Road from 400 feet south of Bethel Road to
Southwestern Blvd for the 210 Calendar Days of the project during the reconstruction of
South Coppell Road. Construction is expected to begin this week, and be complete by
February 2010.
Staff will be available to answer any questions at the council meeting.
4
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PROPOSED ROAD CLOSURE
S. COPPELL ROAD RE-CONSTRUCTION
CITY OF COPPELL PRO&JECT ST07-02
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ALTERNATE ROUTE TO
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214-466-8340
FAX (Sales) 214-466-8354
FAX (Admin) 214-466-8352
PAVING, LP
P.O. Box 59934
1805 Royal Lane, Suite 107
Dallas, TX 75229
CIty of Coppell
Att: Kefth Marvin, P.E.
Project Engineer
Coppell Road South Paving and Drainage Improvements
Mr. Marvin,
This letter is to inform you that If the above mentioned street can be closed down in either 1
or 2 sections then their will be a deduct from Item 2 traffic control.
If the north section, from approximately 5+95 - 14+10, is closed then the deduct for the north section
will be $22,914.00
If the south section, from approximately 15+00 - 20+30, Is closed then the deduct for the south
section will be $18,126.00
If both the north and south sections are closed then the total deduct will be $41,040.00
ASPHALT/CONCRETE PAVING · EXCAVATION · MILLING
Page 1 of 1
Keith Marvin - Re: South Coppell Road (Southwestern to Bethel Road)
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From:
To:
Date:
Subject:
Gary Nix
Keith Marvin
6/30/2009 8: 53 AM
Re: South Coppell Road (Southwestern to Bethel Road)
This will be fine as long a proper signs are in place for the public to find the Animal Shelter.
Gary Nix
>>> Keith Marvin 6/29/2009 10:12 AM >>>
Gary{Tim,
The dty is going to begin construction on the referenced project in the next few weeks. The contractor has
offered a considerable savings if we were to allow them to close the road for the 9 months of construction. This
will impact the primary access to the Animal Shelter. Secondary access from Southwestern Blvd. through the
Fire Admin drive will be maintained for the duration of the project. The city can erect temporary signage at this
drive directing motorists to the facility. See the attached drawing for additional information.
Please let me know if you have any questions or concerns about this proposal.
Thanks,
Keith
Keith Marvin, P.E.
Project Engineer
(972) 304-3681
file://C:\Documents and Settings\kmarvin\Local Settings\Temp\XPGrpWise\4A49D280City... 7/1/2009
I (7/112009) Keith Marvin - S Coppel! Rd construction
Page 1 I
From:
To:
Date:
Subject:
Tim Oates
Keith Marvin
7/1/2009 1:20 PM
5 Coppel! Rd construction
Mr. Marvin,
The Coppell Fire Department administrative staff has reviewed the proposal of completely shutting S. Coppell Road down for
reconstruction. We have determined that this road closure will not significantly impact our emergency response capabilities
to the community. Therefore, we support the request to close the road for reconstruction purposes. If you need any
additional information, please let me know.
Tim Oates
Coppell Fire Department
Deputy Chief - Prevention & Building Div.
500 Southwestern Blvd.
Coppell, Texas 75019
~ce # 972/304-7055
Fax # 972/304-3514
A RESOLUTION OF THE CITY OF COPPELL, TEXAS
RESOLUTION NO. ~{){)9 -{;7/ 4. ~
A RESOLUTION OF THE CITY OF COPPELL, TEXAS,
AUTHORIZING THE CITY ENGINEER, IN CONJUNCTION WITH THE
CONTRACTOR, TO CLOSE SOUTH COPPELL ROAD TO THROUGH
TRAFFIC FROM 400' SOUTH OF BETHEL ROAD TO SOUTHWESTERN
BOULEVARD TO FACILITATE RECONSTRUCTION OF THE
ROADWAY; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, South Coppell Road must undergo reconstruction in the near future; and
WHEREAS, during the period of said reconstruction, traffic on the street will be severely
impaired; and
WHEREAS, staff is of the opinion that such reconstruction would be safer and faster if
the City Engineer, in conjunction with the Contractor authorized to perfonn such reconstruction,
is pennitted to close South Coppell Road from 400' south of Bethel Road to Southwestern
Boulevard during the period of reconstruction; and
WHEREAS, after consideration the City Council has detennined that it would be in the
best interest of the City and its citizens to provide a safer and faster process by pennitting the
closure of South Coppell Road from 400' south of Bethel Road to Southwestern Boulevard
during the period of reconstruction;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
SECTION 1. That the City Engineer, in conjunction with the Contractor for the South
Coppell Road reconstruction, is hereby authorized to undertake the necessary steps to close South
Coppell Road to through traffic from 400' south of Bethel Road to Southwestern Boulevard.
SECTION 2. That the Contractor is authorized and directed to cause the erection of signs
and official traffic control devices as is necessary to give notice as provided herein.
SECTION 3. That this Resolution shall take effect immediately from and after its passage
as the law and charter in such cases provide.
DULY PASSED by the City Council of the City ofCoppell, Texas, this the /~day of
~,2009.
U - lJ APPROVED:
~~
JA Y PE RS, MAYOR
ATTEST:
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