Pre-con 2)Processes Revised 10/2011
CITY OF COPPELL ENGINEERING DEPARTMENT
PRE-CONSTRUCTION PROCEDURE GUIDE
The City of Coppell Engineering Department Public Works Construction Procedure Guide includes the
following items which should prove helpful when constructing Water, Sanitary Sewer and Paving
improvements in the City of Coppell:
Procedures overview
Water utility overview
Utility construction walk-thru overview
Utility emergency phone numbers
Construction contact list
List of involved agencies
Utility relocation checklist
Water Utilities inspection Punch-list
Street and Traffic division inspection Punch-list
Back-flow prevention program
Temporary construction water meter issuance and work order form
Water line isolation and/or meter relocation request form
Utility customer notification form
The above referenced information should be used in conjunction with the City of Coppell Standard
construction details, design ordinance, and the N.C.T.C.O.G. (North Central Texas Council Of
th
Governments) Public Works Construction Standards, 4 edition.
Procedures Overview
Construction activity which directly or indirectly affects City of Coppell Water, Sanitary Sewer, Street
or Storm Drain utilities or infrastructure shall be controlled by, but not limited to, the following
policies:
The water system shall not be tapped in or connected to for any reason without the approval of the
Water Utilities Division.
Water valves shall not be operated (opened or closed) by the contractor. Valves shall be operated
by Water Utilities Division personnel only.
The sanitary sewer system shall not be tapped in or connected to for any reason without the
approval of the Water Utilities Division.
Street cuts are not allowed without approval of the Engineering Department.
Traffic lane closures shall be performed only with the approval of the Engineering Department and
notification of the City of Coppell Police and Fire Departments.
Private utilities shall not be placed in City rights-of-way or easements unless approved and
permitted by the Engineering Department.
Private utilities which are found to be in conflict with existing City utilities shall be relocated at the
owner’s expense.
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Revised 10/2011
Procedures Overview, cont’d.
No construction activity shall take place in City rights-of-way or easements until a line location is
performed by Water Utility Division personnel. 48 hour notice required.
No construction activity shall take place until all requirements for permitting and fees have been
satisfied.
Water Utilities Overview
Contractors requiring water on a project will be required to provide a deposit for a temporary
construction meter provided by the City, pending availability. Water rates for construction projects are
the same as the City’s commercial water rates. If a portion of the water system is required to be shut
down or isolated, the contractor shall be responsible for coordinating the shut-down with the Water
Utilities Division and notifying the affected properties using the form that has been provided in this
guide.
If the project is other than residential, water meters are required to be installed. These meters shall be
installed according to City Standards and as referenced in this document. The meter shall be purchased
from the City and must be paid for 45 days in advance. When a contractor is issued a water meter, the
contractor will be required to pay the cost of the meter, a service deposit for each Irrigation and/or Fire
line meter, a service deposit for a domestic meter, and an inspection fee for each meter. Before a meter
can be issued, the contractor must install the meter setter according to City standards and an inspection
must be performed on that setting. If the setting is found acceptable, then the contractor can receive
the meter.
Once the meter has been installed, the contractor shall contact the Water Utilities Division at (972)
462-5155 to request an initial inspection of the meter setting. An inspector from the Water Utilities
Division will perform the water service and meter installation inspection and approve or deny (if
denied, the contractor will be notified). It is important to remember that even though a meter setting
has passed its initial inspection, the final walk-through of the project may require adjustments in the
meter setter, boxes, or vaults. All Back-flow prevention devices shall be tested and passed by a
certified tester, approved by the City of Coppell Utility Division, before a project is released.
Utility Walk-thru Overview
Upon completion of a project, a walk-through inspection is performed with Water Utilities Division
and Street and Traffic personnel present to inspect the components of the water system, sanitary sewer
system, paving and storm drainage. The purpose of the inspection is to insure all components are
properly constructed to allow for effective and efficient operation and maintenance.
Installation and placement of street signage, traffic control signage and markings shall be coordinated
with the Streets and Traffic Division.
Once the walk-through is completed, a final punch-list will be provided to the contractor. After the
contractor has completed the requested corrections, the punch-list items will be inspected again to
insure that corrective measures have been taken. Contact the Water Utilities Division at 972-462-5155
when punch-list items are completed. Sample punch-lists are attached to this guide.
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Revised 10/2011
Utility Emergency Phone Numbers
If at any time the contractor has a Water/Sanitary Sewer related emergency, he shall contact the project
inspector or the Water Utilities Division at 972/462-5155.
If at any time the contractor has a Street or Traffic control related emergency, he shall contact the
project inspector or the Street and Traffic Division at 972/462-5150.
IN ANY POTENTIALLY HAZARDOUS EMERGENCY SITUATION, SUCH AS DAMAGED
GAS, ELECTRIC OR TRAFFIC CONTROL UTILITIES, THE CONTRACTOR SHALL
FIRST CONTACT 911 EMERGENCY SERVICES.
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Revised 5/2013
AT&T Network Services Brazos Electric Co-Op
Rich Milleman Don McKelvain
Phone: (M) 214-215-3031 Phone: (0) 254-750-6339
(M) 254-750-6340
COSERV Electric and Gas Explorer Pipeline
Greg Ward Patrick Nwakoby
Phone: (0) 940-321-7800 X 7624 Phone: (0) 918-493-5100
Grande Communications ONCOR Electric Delivery
Chris Langston Randy McKee
Phone: (0) 940-270-7016 Phone: (0) 972-323-8915
(F) 972-323-8925
After Hours 888-313-4747
OnFiber Carrier Services
Tim Norris Qwest Communications
Phone: (0) 972-808-0624 Scott Whaley
Phone: (0) 972-720-2989
(F) 972-720-2912
Time Warner Cable
Mike Rasmussen
Phone: (0) 214-320-5455 Time Warner Telecom
(F) 214-320-7559 Don Hurla
(M) 214-837-2108 Phone: (0) 972-455-7908
(F) 972-455-7801
(M) 214-770-6579
Verizon Communications
Sam Winkles, Section Mgr.
Phone: (0) 972-318-5285 1 800 DIG TESS
(M) 214-287-2049 Utility Locates
Phone: 1-800-344-8377
or
www.texasonecall.com
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Revised 5/2013
CONSTRUCTION CONTACT LIST-PUBLIC
Engineering Department Water Utilities Division
265 Parkway Boulevard
816 S. Coppell Road
Coppell, Texas 75019 Coppell, Texas 75019
Phone: 972-304-3679
Phone: 972-462-5155
Fax: 972-304-3570
Fax: 972-462-5199
Street and Traffic Division Planning Department
816 S. Coppell Road (Homeowner's Association List)
Coppell, Texas 75019 265 Parkway Boulevard
Phone: 972-462-5150 Coppell, Texas 75019
Fax: 972-462-5199 Phone: 972-304-3678
Fax: 972-304-7092
Building Inspection Department
265 Parkway Boulevard Fire Marshal's Office
Coppell, Texas 75019 500 Southwestern Boulevard
Phone: 972-304-3500 Coppell, Texas 75019
Fax: 972-304-3514 Phone: 972-304-3512
Inspection Requests: 972-304-3516 Fax: 972-304-3514
Parks & Recreation Department Environmental Health
(Tree removal and mitigation) (Waste containment & debris removal)
816 S. Coppell Road 816 S. Coppell Road
Coppell, Texas 75019 Coppell TX 75019
Phone: 972-462-5100 Phone: 972-462-5100
Fax: 972-462-5149 Fax: 972-462-5199
CONSTRUCTION CONTACT LIST-PRIVATE
360networks (USA) AboveNet
Bill Bland, Project Mgr. Pete Nielsen
Phone: (0) 719-395-2391 Phone: (0) 214-252-7934
(F) 877-500-6871 (M) 972-978-2127
(M) 303-550-1048
Atmos Energy AT&T/SBC Communications
Richard Johnson James McKee
Phone: (0) 972-360-4428 Phone: (0) 214-745-2976
(M) 214-673-1324 (F) 214-745-8230
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Revised 10/2011
AGENCIES INVOLVED IN TRANSPORTATION and CONSTRUCTION ISSUES
DART
- Dallas Area Rapid Transit is the public transit authority for thirteen Dallas County
communities, providing bus, light rail, para-transit, HOV lanes and vanpool services, www.dart.org
EPA
- U.S. Environmental Protection Agency was established in 1970 to protect human health and
safeguard the natural environment. EPA is responsible for setting national standards for a variety of
environmental programs, www.epa.gov
FHWA
- Federal Highway Administration, part of the U.S. Dept. of Transportation, provides federal
financial assistance to states to construct and improve national highways, urban and rural roads, and
bridges. www.fhwa.dot.gov
NCTCOG
- North Central Texas Council of Governments is a voluntary association of local
governments within the 16-county NCT area. Its 232 member governments work through the agency to
plan for common needs. The Regional Transportation Council of NCTCOG, a series of technical
committees, and the transportation staff comprise the Metropolitan Planning Organization (MPO) for
the DFW metropolitan area, responsible for transportation and air quality planning for the region.
www.dfwinfo.com
OSHA
- Occupational Safety and Health Administration (a division of the US Department of Labor)
was created in 1971 to protect workers from on-the-job injuries and deaths. As a result of OSHA
training and compliance inspections, workplace injuries and illness have declined by 40 percent in the
past 30 years. Compliance regulations are numerous and industry-specific. For more information go to
www.osha.gov
TCEQ
- Texas Commission on Environmental Quality, previously known as TNRCC (Texas Natural
Resource Conservation Commission), is the state agency responsible for coordinating and submitting
clean air plans for Texas to the EPA. Also grants Construction Permits for air and water discharge on
small and large projects. New rules for permitting took effect in March 2003. www.tceq.state.tx.us
Local office: 817/588-5800
TxDOT
- The mission of the Texas Department of Transportation is to provide safe, effective and
efficient movement of people and goods. The vision of TxDOT is to provide transportation systems
and alternatives that are comfortable, safe, durable, cost-effective, accessible, environmentally
sensitive and aesthetically appealing.
www.dot.state.tx.us
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USACE
– United States Army Corps of Engineers, is the federal agency responsible for planning,
designing, building and operating water resources and other civil works projects (Navigation, Flood
Control, Environmental Protection, Disaster Response, etc.) Passage of the Clean Water Act in 1972
gave the Corps authority over dredging and filling in the "waters of the United States," including many
wetlands. Activities in wetlands are covered by regional or nationwide general permits.
www.usace.army.mil. Local office: 469/487-7002
Floodplain Administrator
– The City of Coppell Floodplain Administrator is the local authority
responsible for regulating construction activities in areas defined as floodway and floodplain by the
FEMA (Federal Emergency Management Agency) FIRM (Flood Insurance Rate Map). Activities
include review of floodplain development permits, review of CLOMR (Conditional Letter of Map
Revision), raising awareness of floodplain-related issues in the community and assisting private entities
and the general public in floodplain-related matters. City of Coppell Engineering Department:
972/304-3679 or www.coppelltx.gov/floodplain
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Revised 10/2011
WATER UTILITIES DIVISION
UTILITY RELOCATION CHECKLIST FOR WORK WITHIN
CITY OF COPPELL RIGHTS-OF-WAY OR EASEMENTS
Listed below are minimum requirements for utility relocation projects:
1. A copy of the valid approved City of Coppell permit is required on the project at all times.
2. Notify adjacent property owners (commercial and residential) of project timeline; provide them with
contact names and phone numbers.
3. Proper erosion control measures must be taken.
4. Follow Texas MUTCD standards for work in traffic zones.
5. Sod is to be replaced when necessary.
6. Irrigation repairs must be performed in a timely manner.
7. Follow OSHA recommended trench safety at all times.
8. Repair existing utilities that are damaged, including but not limited to clean-outs, water valves, and
sanitary sewer manholes.
9. Densities may be required in trench lines (ASTM).
10. Care and repair of street signage is the responsibility of the contractor.
11. No work is to be done in collector roadways before 9:00 a.m. or after 3:00 p.m.
12. Prior notice of work activity on weekends and holidays must be in writing.
13. Line locates must be performed in advance. See Construction Contact List.
14. Debris must be removed from work area daily and disposed of properly outside the City.
15. Streets, sidewalks and alleys must be kept clean of construction material and debris.
16. "Clean-up" requires returning work area to pre-project condition or better.
17. Contractor is required to contact Public Works Division for Completion Verification Notice.
See sheet 4 of permit application.
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Revised 10/2011
WATER UTILITIES DIVISION
WALK THRU PUNCH-LIST ITEMS
Fire Hydrants
Check physical appearance of hydrant.
Check to see if hydrant is put together properly.
Is hydrant level?
Check Cap threads
Check for proper thread type at nozzles.
Operate Hydrant with Caps on. Must use a hydrant wrench.
Operate Hydrant with Caps off. Must use a hydrant wrench.
Check to ensure proper operation of weep holes.
Inspect hydrant valve - valve nut or extension maximum 48" below grade.
Operate hydrant valve to ensure proper operation.
Hydrant shall be painted yellow in right-of-ways or easements.
Hydrant valve stack lid shall be painted red.
2' x 2' Concrete valve pad around valve, or if in pavement, a 2' x 2' Block-out.
Check for proper grade of valve stack and pad.
Mainline Valves
Valve stacks shall terminate at grade in a fully adjustable section. Ductile iron lower sections are
acceptable.
Water samples shall be taken by contractor, tested and approved before main is turned on by the
Water Utility Division.
Valve stack lids shall be painted blue.
Inspect valve - valve nut or extension maximum 48" below grade.
2' x 2' Concrete valve pad around valve, or if in pavement, a 2' x 2' Block-out.
Check for proper grade of valve stack and pad.
Operate valve to ensure proper operation.
Meter Boxes and Water Meter Setters
Check box for proper grade and location.
Check lid for proper operation of lock.
Check meter (setter) for proper height.
Check to ensure that both curb stops are accessible and can be operated with turn-off wrench.
Check meter loop for proper size, type and alignment.
Need to be able to see all pipe fittings in box.
Check for proper water flow.
Check for proper embedment.
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Sanitary Sewer Manholes
Contractor shall clean all lines and manholes, mandrel test, air test and TV. Contractor shall
provide VHS tape or DVD to the City with a print out of all services identified by footage.
Check manhole rim for proper grade and elevation.
If manhole is in pavement, a 4' x 4' block-out is required.
Remove manhole lid: check ring alignment with top of cone and proper placement of chimney seal
Check for stainless steel rain pan.
Check invert in manhole to insure proper alignment of pipes. Invert should be clean and free of
standing water, waste and debris.
Main line and individual lot clean outs shall be checked for proper slope and installation, type of
material and approved "y" at 4" clean-out.
Lot clean outs shall be green PVC sewer pipe with a sweep tee and 12"x12" concrete pad poured at
ground level.
Miscellaneous
Water samples required on all new water mains and fire lines.
Water samples shall be tested and approved.
All blow-offs for mains shall be covered with meter boxes and set at proper grade and shall not be
installed in a paved area.
All water/sewer system components shall be properly painted and their location marked on the curb
adjacent to their placement as follows:
Blow-off: “BO” in Blue Paint
Fire Hydrant: yellow paint in R.O.W. or easement; red paint for private hydrants
Manholes: “MH” in red paint
Mainline Valve stack cap: “MLV” in blue paint
Fire Hydrant Valve stack cap: “FHV” in red paint
Meter Box: “W” in blue paint
Sewer Service: “S” in red paint
Sewer Clean-out: “CO” in red paint
All letters two (3") inches high, stamped or cut into curb face
Tracer tape on all Sanitary Sewer mains
Blue tracer wire #12 on all water mains.
Note: Ground adjacent to water valves, meter boxes, blow-offs, meter vaults, sanitary sewer clean-outs
and manholes located within the parkway or in the median shall meet a grade of 1/4"per foot from the
back of the curb line (top of curb).
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Revised 10/2011
STREET AND TRAFFIC DIVISION
WALK THRU PUNCH-LIST ITEMS
Pavement
Check physical appearance of pavement.
Check for proper surface finish.
Check for proper flow of storm water across pavement surface to storm drainage structures.
Check for proper sealing of joints.
Traffic Control
Check traffic signal poles for proper height, plumb and proper torquing of fasteners.
Check mast arms for proper length, road clearance and vibration damping devices, if required.
Check for proper number and type of signal heads.
Check signal heads for proper horizontal and vertical aim.
Check signal heads for proper road clearance.
Check street signs for location, level and clearance.
Verify that all signage is installed according to the engineering plans. Check spelling.
Check Opticom®(s), video detection units and confirmation lights for proper location and aim.
Check traffic signal controller and cabinet for proper installation, orientation and operation.
Check signal controller battery back-up for proper operation.
Check wiring for proper gauge, type, color and grounding.
Check ground boxes for proper installation, size, type and grade.
Pavement Markings
Check pavement markings for proper type, location and quantity.
Verify that traffic buttons are installed according to the City of Coppell Standard Construction
Details, latest version.
Check lane widths.
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Revised 10/2011
WATER UTILITIES DIVISION BACKFLOW PREVENTION PROGRAM
REQUIREMENTS OF THE ORDINANCE
Effective January 1, 1996
1. All newly installed Backflow Prevention Devices must be tested by a Backflow Prevention Device
Tester upon installation and before inspection can be released. (list of testers available
upon request).
2. Backflow Prevention Device Testers must be certified by the State of Texas and registered with the
Water Utilities Division of the City of Coppell. In order to be registered the tester must pass a practical
testing exam administered by the Water Utilities Division, must show proof of liability insurance in the
amount of $1,000,000.00 and pay a $75.00 annual fee. If a tester is registered with another city, Coppell
may consider that registration, but the decision will be made by the Water Utilities Division
Superintendent. A backflow prevention device tester does not have to be a plumber or an irrigator.
3. Customer Service Inspection for cross connection control must be completed on any new plumbing
system, or any correction or addition to plumbing systems before a C.O. (certificate of occupancy) can
be issued. Also applies to any non-residential water services being transferred.
The cost of Customer Service Inspections is as follows:
New Construction - no charge
Any plumbing improvement requiring a permit - Residential $20.00, Non Residential $40.00
All Others (including non-residential water service transfers) - Residential $20.00
Non-Residential - $40.00
4. All Backflow Prevention Devices must be registered with the Utilities Division annually at a cost of
$15.00. Each of these devices must also be tested annually by a Certified Tester.
5. The Water Utilities Division will maintain a current inventory on all backflow prevention devices.
6. When customer service inspection forms are completed, a copy goes to the owner/builder, the Utilities
division and Inspections division.
7. Two types of Testers are recognized:
General - can test any device except Fire lines
Fire line Tester - can only test Fire line devices
A Fire line Tester must be a certified tester and be employed by a fire sprinkler company.
8. Prior to water service being granted to any customer, a Customer Service Agreement must be
signed by the person making application with the City.
If you have any questions, contact the Water Utilities Division at 972/462-5155.
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Revised 10/2011
WATER UTILITIES DIVISION
METER ISSUANCE / WORK ORDER
Date: _______________
Company/Representative:________________________________________________________________
Project Name:
Location of Meter:
Billing Account Name:
Billing Address: City: State: ___ ZipCode:
Phone #: ( ) D.L. #:
Printed Name: Signature:
Domestic Mtr. # Size: Reading Deposit Amt.
Domestic Mtr. # Size: Reading Deposit Amt.
Irrigation Mtr. # Size: Reading Deposit Amt.
Irrigation Mtr. # Size: Reading Deposit Amt.
Fire Line Mtr. # Size: Reading Deposit Amt.
Fire Line Mtr. # Size: Reading Deposit Amt.
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Revised 10/2011
WATER UTILITIES DIVISION
METER ISSUANCE / WORK ORDER
Temporary Mtr. # Beginning Reading Deposit Amt. ____
TEMPORARY METERS: $1,000 DEPOSIT REQUIRED
Applicant shall return the meter to 816 S. Coppell Road when completed with project. Cost of any
repairs or replacements necessary shall be billed on the final statement or deducted from the deposit.
Applicant is responsible for winterizing all temporary construction meters and components to protect
them against any damage due to freezing temperatures.
Customer is not allowed to move or relocate a meter to different jobs/projects. Only yellow City Fire
Hydrants may be used. Customer must call 972-462-5150 to report a reading. The City is not
responsible for any stolen property under any conditions.
The City will deposit the $1,000 upon receipt. The current, minimum monthly water bill shall be
$48.40, which includes the first 1,000 gallons used. All water in excess of 1,000 gallons will be $2.60
th
per 1,000 gallons. (Minimum charges are subject to change.) Monthly payment is due by the 5 of
each month. If payment is not received by this date, there will be a penalty of 10% assessed to the total
balance.
Water Tap $ Sewer Tap $ Meter $ Final Inspection $ _____
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Revised 10/2011
WATER UTILITIES DIVISION
WATER ISOLATION REQUEST and/or METER RELOCATION
The following information must be provided in order to allow isolation of any part of the City of
Coppell water system. This form must be completed and submitted to the Water Utilities Division for
processing forty eight (48) hours prior to the date the isolation and/or relocation is requested.
Today’s Date:_________________________________ Time:____________________
Project:________________________________________________________________
Contractor:_____________________________________________________________
Printed Name:___________________________________________________________
Phone #:_______________________________________________________________
Area Affected (Street, Block, No.):__________________________________________
______________________________________________________________________
DATE REQUEST IS NEEDED _______________
Time Off: _________________________________ a.m./p.m.
Time On:__________________________________ a.m./p.m.
Water Main Size:____________________________ inches
Water Service Size: __________________________ inches
If water customers of the system will be affected, contractor shall provide a list of each of those
business or residential structures affected.
* Note: The City of Coppell Water Utilities Division shall perform all water line shut-downs.
Contractors are not permitted to turn any valves in the system.
Signed:_______________________________________________________________________
Contractors Representative Date
Printed Name:_______________________________________
FOR METER RELOCATION ONLY:
Date _________________ Amount of Payment _______________ Initials ____________
* (Attach work order for relocation only)
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Revised 10/2011
WATER UTILITIES DIVISION
DATE:
Due to construction work being done in your area, the water will be turned off on the following day(s):
From a.m./p.m. to a.m./p.m.
If you have questions or concerns, please contact the Water Utilities Division at 972-462-5150.
We appreciate your cooperation and understanding with regard to this matter.
Sincerely,
Glenn Hollowell, P.E.
Assistant Director of Public Works
Coppell Road Service Center
816 S. Coppell Road
Coppell, Texas 75019
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