Pre-con 4)Record Drawings
Record-Drawing Content and Submittal Requirements
As required by Section XV of the City of Coppell Subdivision Regulations, signed
and sealed Record-drawings (As-built plans) must be submitted by the Engineer
of a project before final acceptance of the public improvements can be granted.
Public Improvements include, but are not limited to: Paving (in and out of the
R.O.W.), water lines, sanitary sewer lines, storm sewer lines, sidewalks, ramps
and other accessible routes, stamped concrete and engineered retaining walls.
For the purpose of this document, the terms “As-built” and “Record-drawing” shall
be considered interchangeable and synonymous.
Section XV of the City of Coppell Subdivision Regulations reads as follows:
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Record-Drawing Submittal Procedures
1. Upon substantial completion of the Civil improvements of the Project, as
determined by a City of Coppell Engineering inspector, the construction plans
documenting any and all contractor changes or deviations from the plans as
originally approved should be returned to the Project Engineer for revision.
2. The Project Engineer shall revise the construction plans to reflect the “as-
constructed” state of the Project. These revised plans shall bear the Project
Engineer’s seal, signature, date and “As-Built” or “Record-Drawing” stamp on
each sheet.
3. One 24”x36” (D-size) paper copy of the “Record-Drawing” construction plans
shall be delivered to the City of Coppell Engineering Department for review.
Upon review completion, one of the following will occur:
a. The Project Engineer will be notified that the Record- Drawings are
acceptable with no comments.
b. The Project Engineer will be notified that the Record- Drawings contain
City of Coppell Engineering Department comments. The construction
plans will be returned to the Project Engineer for revision and re-submittal
for final approval.
4. At such time that the Record-Drawings are deemed acceptable by the City of
Coppell Engineering Department, the Project Engineer shall submit the
following items to the Engineering Department:
a. Two sets of Architectural D-size Record-Drawings on paper.
b. One set of Architectural D-size Record-Drawings on Mylar.
c.
One CD containing the electronic files of the Record-Drawings in AutoCad
.dwg format, release 2007 or later version. Ensure that any X-ref layers
or linked images are included.
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5. Completion of steps 1-4 will result in the Record-Drawing submittal portion of
the final acceptance process being satisfied.
Common Record-Drawing Submittal Pitfalls
The City of Coppell Engineering Department will make every effort to assist in the
successful submittal of engineering Record-Drawings. It is understood that every
project has its share of complications; however, the following “reasons” for
incorrect or non-existent Record-Drawings are unacceptable:
The drawings were sent to the “City”. (Submittals must be sent to the
Engineering Department accompanied by a submittal letter).
The drawings were sent to the architect. (Submittals must be sent to the
Engineering Department accompanied by a submittal letter).
The drawings were sent to the owner. (Submittals must be sent to the
Engineering Department accompanied by a submittal letter).
The drawings were sent to the contractor. (Submittals must be sent to the
Engineering Department accompanied by a submittal letter).
Record-drawings were not in the contract. (Record-Drawings must be
submitted and approved before acceptance of a project).
The project is on private property. (Even a project which is constructed
entirely on private property can contain elements which fall within the
jurisdiction of the Engineering Department, i.e.: Public utility taps/tie-ins,
paving, accessibility, utility conflicts, easements and R.O.W.).
“We gave them to somebody.” (This is where the submittal letter comes in
handy. It would show to what department the drawings were delivered and
who signed for them).
Summary
Record-Drawings are essential to the maintenance of the City’s municipal
infrastructure database. Public works departments, developers, contractors,
consulting engineers, government agencies, police and fire departments,
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educators and citizens all depend on Record-drawing information. Accurate and
complete data is essential to reducing errors, mis-information and utility
disruptions.
Thank you in advance for your cooperation.
City of Coppell
Engineering Department
255 Parkway Blvd.
Coppell, TX 75019
972/304-3679
engineer@coppelltx.gov
www.coppelltx.gov
DISCLAIMER
The attached information is for use at the recipient’s own risk. The City of Coppell
makes no warranty, express or implied, as to the accuracy or usability of the information
for any given purpose.
Information or intellectual property, which is deemed proprietary, shall be used only with
the permission of the originator.
Record drawings are based on information provided by others. The City of Coppell shall
not be held responsible for any errors, omissions or additions which may be incorporated
herein as a result.
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