Number 28AGENDA REQUEST FORM T H E . ` 1 T " . a F DEPT: Engineering
COPPELL DATE: August 26, 2008
r
9 0
x ' s ITEM #: 14
E] WORK SESSION 11 CONSENT IZI REGULAR
ITEM TYPE: CONTRACT /BID or PROPOSAL
ITEM CAPTION:
Consider approval of a proposal from Dallas County, as provided for in the existing City /County Agreement to overlay
the asphalt paving of the following streets: Sanders Loop, Holly Street and Nash Street south of Sandy Lake Road; with
Dallas County furnishing labor, materials and equipment to perform the work; with the City of Coppell paying a cost of
$124,886.87 as provided in the IMF fund; and authorizing the Mayor to sign and to execute any necessary documents.
GOAL(S):
1111
.ECUTIVE SUMMARY:
Approval will allow Dallas County crews to overlay several existing streets with asphalt to improve the driving surface.
These streets were identified for the improvements in the IMF Five -Year Plan.
FINANCIAL COMMENTS:
Funds have been budgeted in the Infrastructure Maintenance Fund for this project.
.RECOMMENDED ACTION:
Staff recommends approval of the proposal.
ACTION TAKEN BY COUNCIL:
APPROVED BY
CITY COUNCIL
ON ABOVE DATE
Motion to Approve
M - Faught
S - Brancheau
Vote - 6 -0 • Libby Ball
Franklin absent 2008.08.28
11:08:06
05,00,
#Dallas Co Asphalt Overlay
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CONSTRUCTION ESTIMATE
DALLAS COUNTY DISTRICT 4
KENNETH A. MAYFIELD COMMISSIONER
FOR
Sanders Loop
CITY OF
CoppeN
ESCROW AMOUNT
$60,727.00
DATE
WAN
TYPE
E
LIMITS
Belt Une Rd
Belt Line Rd
EST.MArLS
$31,152.00
EST. E.L.A.
$29,575.00
EST. W.W.D.
8
PROJECT EST.
$00,727.00
DESIGN EQU.
4
LENGTHILF.
WIDTHILF.
S.Y.
I.D. NUMBER
MILES
COST PER MICE
1800
24
48W
28014
0.34090909
$178,132.53
MATERIALS EST.
LBS./SY.
QUANTITY
UNITS
UNIT COST
SUB. TOTAL
Traft Control
1
4800
Sy
$0.25
$1,200.00
Prop. Sub -Gr.
1
4800
Sy
$2.50
$12,000.00
Cw"m SW" (81)
44
105.6
Ton
$170.00
$17,952.00
As$*R (MCS800)
0.3
1440
Gel
$1.25
$1,800.00
Asphalt (Tacit)
0.1
480
Gal
$3.78
$1,814.40
H.M.A.C. (Ty D)
220
528
Ton
$45.00
$23,760.00
$31,152.00
EQUIPMENT EST.
HOURS
HR. DAY
COST PER HR.
NO.WWD
423
50
$28.00
8
$11,830.00
LABOR EST.
HOURS
HR. DAY
COST PER HR.
NO.WWD
710
84
$25.00
8
$17,745.00
TOTAL ESTIMATE
$60,727.00
PREPARED SY
DON XENNWY
ROAD AND aRME SUPERWENDENT
DISTRICT 4
CONSTRUCTION ESTIMATE
DALLAS COUNTY DISTRICT 4
KENNETH A. MAYFIELD COMMISSIONER
FOR
Nash SL
CRY OF
CoppsN
ESCROW AMOUNT
$24,266.67
DATE
618/2008
TYPE
E
LBIm
Sandy Lake Rd.
End
EST.MATLS
$10,953.33
EST. E.L.A.
$13,333.33
EST. W.W.D.
4
PROJECT EST.
$24,286.67
DESIGN EQU.
0
LENGTHILF.
WIDTHILF.
S.Y.
I.D. NUMBER
MILES
COST PER MILE
500
24
1333
28013
0.09469697
$256,467.20
MATERIALS EST.
LBS./SY.
QUANTITY
UNITS
UNIT COST
SUB. TOTAL
Traft Control
1
1333
Sy
$0.35
$486.67
Prep.Sub -Gr.
1
1333
Sy
$3.75
$5,000.00
Cement Slung (8")
44
29
Ton
$170.00
$4,986.67
Asphalt (MCS800)
0.3
400
Gal
$1.25
$500.00
Asphalt ( Tack)
0.1
133
Gal
$3.78
$504.00
H.M.A.C. (Ty 0)
220
147
Ton
$45.00
$6,600.00
$10,953.33
EQWPMENT EST.
HOURS
HR. DAY
COST PER HR.
NO.WWD
190
50
$28.00
4
$5,333.33
LABOR EST.
HOURS
HR. DAY
COST PER HR.
NO.WWD
320
84
$25.00
4
$8,000.00
TOTAL ESTIMATE $24,286.67
PREPARED BY
DON KENNEDY
ROAD AND eRI M SUPERMENDENT
WTmcT 4
CONSTRUCTION ESTIMATE
DALLAS COUNTY DISTRICT 4
KENNETH A. MAYFIELD COMMISSIONER
FOR
CITY OF
DATE
TYPE
LIMITS
EST.MArL8
EST. E.L.A.
PROJECT EST,
LENGTH ILF.
900
MATERIALS EST.
Traffic Conbd
Prep. Sup -Gr.
Cement Skwy
Asphalt (MCS800)
Asphalt ( Tack )
H.MA.C. (Ty D)
EQUIPMENT EST.
LABOR EST.
TOTAL ESTIMATE
Holy SL
HR. DAY
Coppoll
ESCROW AMOIMT
808/Y008
E
HR.DAY
Sandy Lake Rd.
Clear Croak
$20,623.20
Sy
$19,230.W
EST. W.W.D.
$39,873.20
DESIGN EQU.
WIDTHILF.
S.Y.
24
2400
LBS./SY.
QUANTITY
1
2400
1
2400
44
52.8
0.3
720
0.1
240
220
284
HOURS
HR. DAY
275
50
HOURS
HR.DAY
462
84
PREPARED BY
DON KENNEDY
ROAD MUD BRIDGE SUPERNiTENDEW
DISTRICT 4
$39,873.20
6
0
I.D. NUMBER
MILES
COST PER MILE
28012
0.17045455
$233,922.77
UNITS
UNIT COST
SUB. TOTAL
Sy
$0.35
$840.00
Sy
$3.75
$9,000.00
Ton
$170.00
$8,976.00
Gal
$1.25
$900.00
Gal
$3.78
$907.20
Ton
$45.00
$11,880.00
$2,623.20
COST PER HR.
NO.WWD
$28.00
6
$7,700.00
COST PER HR. NO.WWD
$25.00 6
$11,550.00
$39,873.20
T H E C I T Y 0 F
PPE'LL
A g 1
S
September 5, 2008
Kenneth A. Mayfield
Dallas County Commissioner, District 4
411 Elm Street
Dallas, TX 75202
RE: Asphalt Overlay Project 2008
Dear Commissioner Mayfield:
On August 26, 2008, the referenced project was approved by Coppell's City Council.
With this letter is enclosed the estimate, a check in the amount of $124,886.87 as
payment for the entire estimated cost and an exhibit of the streets approved for overlay.
Please have your superintendent contact me at 972/304 -3681 prior to beginning work on
the project. If you have any questions or need any further information, please contact me
at the number below.
Sincerely,
Keith R. Marvin, P.E.
Project Engineer
Office: (972) 304 -3681
Fax: (972) 304 -3570
Enclosures
cc: Per Birdsall
255 PARKWAY * P.O.BOX 9478 * COPPELL TX 75019 * TEL 972/462 0022 * FAX 972/304 3673
CITY OF COPPELL
Post Office Box 9478, Coppell, Texas 75019
(972) 462 - 0022
INVOICE DATE
INVOICE NO.
REMARKS
ACCOUNT
AMOUNT
� -06 -08
HOLLY ST
ASPHALT OVERLAY
01 -03 -14 -3210
39,873.20
3 -06 -08
NASH ST
ASPHALT OVERLAY
01 -03 -14 -3210
24,286.67
8 -06 -08
SANDERS LO
ASPHALT OVERLAY
01 -03 -14 -3210
60,727.00
T H S G r T Y. O_F 172865
COPPELL P.O. R9x 9478 CHECK NO. 1 72 8 5
Coppefl, Texas 75019
1
(972)1462-0022 FROST NATIONAL BANK
CHECK DATE
08`-29 -2008
PAY *******124,886 DOLLARS AND 87 CENTS
TO THE ORDER OF PAY THIS AMOUNT
****124,886.87
VOID AFTER 90 DAYS
DALLAS COUNTY ROAD &
BRIDGE DISTRICT #4
ATT: DALLAS COUNTY PUBLIC WORK,,
411 ELM STREET,- 4TH `FLOOR
DALLAS, TX 75202
l■L72865ir 1 :4L40000931: 9S 0002169110
CITY OF COPPELL
PAYMENT AUTHORIZATION MEMO
Note: Use mouse to navigate inform
Vendor #: 22000 Date: 4en +o., tio�008.
Pay to: Dallas County Road & Bridge Dist 4
Address: 411 Elm Street, 4`h Floor
Dallas TX 75202
Charge To: IMF
Amount: $ 124,886.87
Description /Explanation: Asphalt overlay of Sanders Loop, Holly
Street and Nash Street as approved by
Council at Aug. 26, 2008 meeting
ri.LAM'_ JEND UHECK TO ENGINEERING FOR DISBURSEMENT
Approval:
Updated 12/01/05
ACCOUNTING USE ONLY
Approved for payment by:
Date Paid:
Check Number:
Invoice No.