Number 27AGENDA REQUEST FORM COI'' ' " ° F DEPT: Engineering
PELL
DATE: November 12, 2007
F x a i a 9 0
ITEM #: 15
0 WORK SESSION 13 CONSENT
REGULAR
ITEM TYPE: CONTRACT /BID or PROPOSAL
ITEM CAPTION:
Consider approval of additional funding as provided for in the existing City / County Agreement in the amount of
$134,373.55 for construction of an asphalt parking lot for the Farmer's Market and a detour road needed during
construction of Bethel Road in the Old Town area.
GOAL(S):
'ECUTIVE SUMMARY: y
nis additional expenditure will provide the means to construct a paved parking area in the Farmer's Market area of
Old Town and a temporary road to detour traffic through Old Town during construction of Bethel Road.
FINANCIAL COMMENTS:
Funds are available in the General Fund fund balance for this contract.
RECOMMENDED ACTION:
Staff recommends approval of the paving contract for the Farmers
Market with Dallas County in the amount of $134,373.55.
ACTION TAKEN BY COUNCIL:
APPROVED BY
CITY COUNCIL
ON ABOVE DATE
Motion to Approve
M - Peters
S - Franklin
Vote - 6-0 Libby Sall
York absent 2007n1,13
+s:o1:os
- 06.00.
Farmers Market
STATE OF TEXAS §
COUNTY OF DALLAS §
CITY /COUNTY AGREEMENT
WHEREAS, the city of Coppell, herein after called City, and the County of Dallas, herein after
called County, desire to enter into an agreement for maintenance and
improvement of city streets by the County;
WHEREAS, Chapter 791 of the Texas Government Code, as amended, provides authorization
- for local governments to enter into interlocal agreements;
WHEREAS, the Dallas County Commissioners Court has adopted Order No. 84 -659,
establishing the County Road and Bridge Policy and Order No. 92 -1254
amending the official County Road List;
NOW, THEREFORE, THIS INTERLOCAL AGREEMENT is hereby made and entered into by
the City and the County upon and for the mutual consideration stated herein:
_PURPOSE:
The terms and conditions set forth within this Agreement provide the cooperative framework for
the City and the County to undertake a variety of transportation planning, engineering, design,
construction, and maintenance functions, services and activities. Unless specifically delineated
and defined herein, all such functions, services and activities must be approved in advance of
project initiated by the Commissioners Court of Dallas County. Such approval will require, at a
minimum, project definition of scope, type, location and estimated resources required by the City
and by the County.
WITNESSETH
I.
The City may request the County to perform services on the City's street system during the period
from January 1, 2003 to December 31, 2003. This Master Agreement shall thereafter be
automatically renewed each year for the same period of time until superseded by a supplemental
agreement or earlier terminated as provided by this agreement. Services may include
improvements and maintenance of thoroughfares and bridges of major county importance which
are either existing or proposed or improvements and maintenance of minor (local) streets, roads,
bridges and drainage facilities for a governmental entity as defined under Chapter 791, Texas
Government Code, Interlocal Cooperation Act. Such work may include scarifying, stabilizing,
grading, patching, seal coating, signing, pavement marking, mowing, widening, resectioning,
overlaying and other repair or improvement projects.
II.
The City agrees to reimburse to the County the total cost of all work performed (including labor,
equipment, materials and administrative costs) on Type "E" streets on a monthly basis upon billing
by the County. The City agrees to reimburse the County 50% of the total cost of work performed on
Type "B" and Type "C" streets, as outlined in the current Dallas County Road and Bridge Policy.
Costs of labor, equipment, materials and administrative will be pursuant to the attached fee schedule
which is incorporated herein by reference as Exhibit A.
The City agrees to indemnify and save harmless the County from any liability or damages the County
may suffer as a result of claims, demands, costs or judgments against the County for injuries to
persons or damage to the property of any person(s) or corporation(s) arising out of the performance
of the work and services under this Agreement, except to the extent such liability or damages are
caused by the sole negligence of County.
IV.
The City agrees to allow the County to make routine special studies of traffic conditions within
the City. These studies may include traffic counts and measures of speed, delay and other
factors. Any such studies conducted for County purposes and not specifically requested by the
City will be at County expense.
V.
The City agrees to notify the County Department of Public Works within 30 days of any
annexations or de- annexations to allow County to accurately maintain the Official Road List.
V1.
Specific projects to be undertaken by the terms and conditions of this Agreement must be
defined and clearly detailed in scope, type, location and party or parties performing the
governmental functions or services. All payments must be in amounts that fairly compensate the
performing party for the services or functions performed and shall be made from current
revenues available to the paying party. Specific project detail must be documented and supplied
for individual project approval before the project is begun. Pavement marking projects
performed by the County for the City will require the City to provide appropriate traffic control.
Such control may include, as traffic volume and conditions warrant, flagging cones, barricades,
shadow vehicles, arrow boards, signs and other desirable actions specified by the Texas Manual
or Uniform Traffic Control Devices (MUTCD),
VII.
Either City or County may terminate this Agreement by providing the other party thirty (30) days
written notice of its intent to terminate. The written notice of the intent to terminate shall be
delivered to the following:
City Manager
City of Coppell
P.O. Box 9478
Coppell, TX 75019
Director of Public Works
Dallas County
411 Elm Street 0 Floor
Dallas, TX 75242
Ix.
This Agreement shall be constructed in accordance with the laws of the State of Texas. Exclusive
venue for any legal actions between the parties arising from this Agreement shall be in Dallas
=' County, Texas.
BILLING:
All work will be billed within the first five (5) working days after the end of the month in which
it was performed. All invoices are due upon receipt. Escrowed funds are to be paid over to the
County on a monthly basis under the same terms. A copy of each invoice is to be sent to the
County Auditor as it is prepared for accounts receivable control.
MISCELLANEOUS:
City and County certify that this Interlocal Agreement i.s executed in accordance with the
governing provisions of the Texas Interlocal Cooperation Acts as amended, and, City and County
expressly represent that payment for all funds expended herein are from current budgeted funds
available for the purpose recited in this agreement, and that any required separate document approval
by the County will be accomplished as a condition precedent to the execution of this agreement.
The City of Coppell has execute this Agreement pursuant to duly authorised City Council
MW (AT E.S , da pD3 . The County of Dallas has executed this
Agreement pursuant to Commissioners .Court Order No. 2003 -1965 , on this 21st
day of October . 2003.
COUNTY OF DALLAS
APPROVED AS TO IFOR:NI:
BY- Janet 1=ereuson
Advisory Chief, Civil Section
BY;
:vla�ror
CONSTRUCTION ESTIMATE
DALLAS COUNTY DISTRICT 4
KENNETH A. MAYFIELD COMMISSIONER
EXHIBIT "A "
Revised 10/22/07
FOR
FanTmes Market
CITY OF
Coppell
ESCROW AMOUNT
$134,373.55
DATE
9/1212007
TYPE
E
LIMITS
EST.MArLS
$89,454.55
EST. E.L.A.
$44,919.00
EST. W.W.D.
21
PROJECT EST.
$134,373.55
DESIGN EQU.
7.85"
LENGTH/LF.
WIDTH/LF.
S.Y.
I.D. NUMBER
MILES
COST PER MILE
0
0
5850
27020 A
0
BDIV/0!
MATERIALS EST.
LBS. /SY_
QUANTITY
UNITS
UNIT COST
SUB. TOTAL
Traffic Control
1
5850
SY
$0.05
$292.50—
Prop. Subgr
1
5850
SY
$1.25
$7,312.50_
C.P.P (18')
520
520
LF
$22.00
$11,440.00
Inlet Box
3
3
EA
$1,000.00
$3,000.00
C.T.B_(6 ")
660
1930.5
Ton
$17.00
532,818.50 –
Asphalt ( MCS 600)
0.25
1462.5
Gal
$1.10
$1,608.75
H.M.A.C. (Ty D)
220
643.5
Ton
$46.00
$29,601.00 —
Asphalt (Tack)
0.1
585
Gal
$3.78
52,211.30 –
Stripping
1
5850
SY
$0.20
$1,170.00 --
$89,454.55
EQUIPMENT EST.
HOURS
HR. DAY
COST PER HR.
NO.WWD
861
41
$24.00
21
$20,664.00
LABOR EST.
HOURS
HR. DAY
COST PER HR.
NO.WWD
1155
55
$21.00
21
$24,255.00
TOTAL ESTIMATE
$134,373.55
PREPARED BY
Chuck Bola
ROAD AND BRIDGE Road & Brk%m hAW" r
DISTRICT 4
3(V
,)RDER NO
DATE:
STATE OF TEXAS
COUN Y OF DALLAS
COURT ORDER
BE IT REMEMBERED, at a regular meeting of the Commissioners Court of Dallas County,
trxa�, 114C.LU vn Wit! L.L Qdy UL wuaN.ci , 4VV4. UA IIIVGIOn
made by John Wiley price, (17 mlisSionQr of bl.strict No 3 and seconded by
.y
t'iiCe Cantacell OxtmiSSioner of District No. 2 the following order was
adopted:
WHEREAS, the City of Coppell and the Commissioner of District No. 4 desire to enter
into an agreement for maintenance and improvement of City streets by county,
as further described by the attached CITY /COUNTY AGREEMENT; and
the terms and conditions set forth within this CITY /COUNTY AGREEMENT provide
the cooperative framework for the City and County to undertake a variety of
transportation planning, engineering, design, construction, and maintenance
functions, services and activities; and
WX EREAS, the City of Coppell has
accordance with chapter 791 ofCthe Texas Government. Code; City/County and Agreement -In
City ma y quest County Y to perform services on the City's street system during
the period from January 1, 2003 through December 31, 2003. The City /County
agreement shall thereafter be automatically renewed each year for the same
period of time until superseded by a supplemental agreement or earlier
terminated as provided by this Agreement.
IT IS THEREFORE OiMMIRD, ADJt7r(,P-D AM DRCREED by the Dallas County COnvnissioners Court that
the County Judge is hereby authorized and directed to execute the attached City /Count•
hnreumea.. .. ; at. �1•.o n:..
_v cif f -nnriial 1
;BONE IN OPEN COURT, this the 21st day of
M,a, va t Kelih County Judcie
t
J
_1
October 2003.
.aim ckson n rict I Mike �autre]?, pistiicL �
Conforms to
Commissioners Court
Policy: I (L r
_
Donald R. Holzwartb, p,g,
Director of Public War3ss AL