Number 26AGENDA REQUEST FORM 7 H E - C I T Y a F COPPELL DEPT: Engineering
DATE: July 24, 2007
T p
'iA* ITEM #: 14
WORK SESSION CONSENT r7i REGULAR
ITEM TYPE: CONTRACT /BID or PROPOSAL
ITEM CAPTION:
Consider approval of an Interlocal Agreement with Dallas County to overlay the asphalt paving of the following
streets: Loch Lane, Howell Street, Bullock Street, Carter Drive, Christi Lane, Shadydale Lane, Willow Lane, Oak Trail,
Shady Oaks Lane, Cottonwood Drive and Oak Grove Lane; with Dallas County furnishing labor, materials and
equipment to perform the work; with the City of Coppell paying a cost of $205,237.44, as budgeted in the IMF; and
authorizing the Mayor to sign.
GOAL(S):
I I I I
i
_ECUTIVE SUMMARY:
Approval of this agreement will allow the resurfacing of the majority of our existing asphalt streets, as identified in
the Infrastructure Maintenance Fund 5 -year plan for FY 06107.
Staff recommends approval of the interlocal agreement with Dallas County and will be available to answer any
questions at the Council meeting.
FINANCIAL COMMENTS:
Funds are available in the Infrastructure Maintenance Fund for this agreement.
RECOMMENDED ACTION:
Staff recommends approval of the Interlocal Agreement with Dallas
County to overlay asphalt streets.
ACTION TAKEN BY COUNCIL:
APPROVED BY
CITY COUNCIL
ON ABOVE DATE
Motion to Approve
M - Franklin
S - Peters
Vote - 6 -0
Faught absent Libby Ball
2007.07.24
20:06:20 - 05'00'
#Dallas Co Street ILA
T H E • C t T Y • O F
MEMORANDUM
TO: Mayor and City Council
FROM: Glenn Hollowell, P.E., Assistant Public Works Director
DATE: July 24, 2007
REF: Consider approval of an Interlocal Agreement with Dallas County to overlay the
asphalt paving of the following streets: Loch Lane, Howell Street, Bullock Street,
Carter Drive, Chisti Lane, Shadydale Lane, Willow Lane, Oak Trail, Shady Oaks
Lane, Cottonwood Drive and Oak Grove Lane; with Dallas County furnishing labor,
materials and equipment to perform the work; with the City of Coppell paying a cost
of $205,237.44, as budgeted in the IMF; and authorizing the Mayor to sign.
The City of Coppell has budgeted funds in the Infrastructure Maintenance Fund for rehabilitation
of the asphalt streets within the City. The FY 06/07 plan included all the streets referenced
above. The total length of these streets is approximately 1.9 miles, which is almostl0,000 linear
feet. These streets are all asphalt paving with borrow ditch style drainage outside the limits of
the paving, so there will be no concrete repair associated with the project.
Dallas County has provided a cost proposal of $205,237.44 to perform subgrade repair as
necessary, milling the existing asphalt where required, and the asphalt overlay itself. The city
will assist in this project by providing utility adjustments where required. This would be limited
to adjusting the height of manhole covers and water valve boxes.
The included Interlocal Agreement, when executed by both the City of Coppell and by Dallas
County, would authorize Dallas County to perform the work as outlined above. The agreement
also establishes terms of payment and areas of responsibility for the two parties. Dallas County
has completed several asphalt paving projects within the City over the past few years under
similar agreements, and we have been pleased with the results.
The attached exhibit shows the streets to be resurfaced under this agreement.
Staff recommends approval of this proposal from Dallas County for repair and asphalt overlay of
the following streets: Loch Lane, Howell Street, Bullock Street, Carter Drive, Chisti Lane,
Shadydale Lane, Willow Lane, Oak Trail, Shady Oaks Lane, Cottonwood Drive and Oak Grove
Lane; in the amount of $205,237.44 as budgeted in IMF funds.
Staff will be available to answer any questions at the Council meeting
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KENNETH A. MAYFIELD
DALLAS COUNTY COMMISSIONER
DISTRICT 4
June 12, 2007
Glenn D. Hollowell, P. E.
Assistant Director of Public Works
City of Coppell
P.O. Box 9478
Coppell, TX 75019
Dear Mr. Hollowell,
This is in response to your letter dated May 31, 2007, requesting repairs by
my Road and Bridge crew on various streets in your city. I am happy to
have my crew perform the agreed upon repairs. I have enclosed an ILA for
approval through your city council for those repairs. At this time it appears
my crew should begin work in late July or early August.
If I am able to assist you on future street projects, please do not hesitate to
contact me.
Yours very truly,
Kenneth A. Mayfield
Dallas County Commissioner
Road and Bridge District 4
n.AM/ 1b
411 ELM STREET • DALLAS, TEXAS 75202 214. 653.6670 • FAX:214. 653.7057
4403 W. ILLINOIS • DALLAS, TEXAS 75211 214. 339 -83R1 • FAX:214- 337 -9558
STATE OF TEXAS
COUNTY OF DALLAS §
INTERLOCAL AGREEMENT
BETWEEN DALLAS COUNTY AND CITY/TOWN OF COPPELL
FOR MILL AND OVERLAY OF NUMEROUS AVENUES, ROADS OR STREETS:
SEE ATTACHED ESTIMATE FOR LIST OF AVENUES, ROADS, OR STREETS
WHERE AS, the City of COPPELL, Texas, hereinafter called "City ", and the County of
Dallas, Texas, hereinafter called "County ", desire to enter into an interlocal agreement for the
purpose of mill and overlay of streets as shown on attached estimate, as further described by exhibit
"A "; and,
WHERE AS, Chapter 791 of the Texas Government Code, as amended, provides
authorization for local governments to enter into interlocal contracts;
NOW THEREFORE, THIS AGREEMENT is hereby made and entered into by City and
County for the mutual consideration stated herein:
WITNESSETH
I.
City has requested and County agrees to mill and overlay on listed Avenue, Road or Street,
hereinafter called the "Project ", as further described in Exhibit "A" attached hereto and incorporated
herein for all purposes. The Project is classified as a County Type "E" road project.
II.
County agrees to furnish materials, labor and equipment necessary and to perform the Project
construction at a cost not to exceed $205,237.44, hereinafter called the "Not to Exceed Amount ".
M.
City agrees to pay to County the sum of $205,237.44 as City's portion of the cost of the
Project. Such amount will be paid to County prior to the commencement of construction. Such
amount will be deposited with County prior to the commencement of construction and County is
authorized to expend such amount for periodic payments of Project cost.
Road & Bridge District ILA (AM11 -1997)
IV.
City agrees to accomplish the following items, if required by the project, in a timely manner
to insure that such items will not delay the County construction schedule; (1) inform the public of the
proposed reconstruction of the Project; (2) locate all manholes, water valves, and other utilities
within the Project; and (3) make or cause to be made all utility relocations or adjustments necessary
for the Project at no cost to County.
V.
In the event that the cost of the Project shall exceed the Not to Exceed Amount, City and
County agree to either reduce the scope of construction or seek additional funding to complete the
project. At the termination of the Project, County will do a final cost accounting of the Project. In
the event that the amount paid by City exceeds the actual cost, the difference will be remitted to City.
In the event that additional funds are due, County will bill City who agrees to pay such funds within
thirty (30) days of receipt of such billing.
VI.
The term of this agreement shall be from the date of the last signature approving the
agreement until the completion of the Project and final payment as provided herein.
VII.
The City agrees that County shall have the right to enter upon the Project area for the time
period necessary for the completion of the Project. City agrees to furnish such police personnel as
requested by County for traffic control or other public safety matters at no cost to County.
VIII.
The County agrees to be responsible for any liability or damages the County may suffer as a
result of claims, demands, costs or judgments, including all reasonable attorneys fees, against the
County, including workers compensation claims, arising out of the performance of the construction
and services under this agreement, or arising from any accident, injury or damage, whatsoever, to any
person or persons, or to the property of any person(s) or corporation(s) occurring during the
performance of this agreement and caused by the sole negligence of the County, its agents, officers
and/or employees.
IX.
The City agrees to be responsible for any liability or damages the City may suffer as a result
of claims, demands, costs or judgments, including reasonable attorneys fees, against the City,
including workers compensation claims, arising out of the performance of the construction and
services under this agreement, or arising from any accident, injury or damage, whatsoever, to any
person or persons, or to the property of any person(s) or corporations(s) occurring during the
performance of the agreement and caused by the sole negligence of the City, its agents, officers
and/or employees.
Road & Bridge District ILA (AM11 -1997) 2
X.
City and County agree that any liability or damages as stated above occurring during the
performance of this agreement caused by the joint or comparative negligence of their employees,
agents and officers shall be determined in accordance with the comparative responsibility laws of the
State of Texas.
X1.
City and County agree that County's obligation to perform the Project construction is
contingent upon the receipt of City's payment of $205,237.44 and no construction on the Project will
commence prior to the receipt by County of such payment.
X11.
This Agreement shall be expressly subject to the sovereign immunity of County and the
governmental immunity of City, Title 5 of the Texas Civil Practice and Remedies Code, as amended,
and all applicable federal and state law. This Agreement shall be governed by and construed in
accordance with the laws and case decisions of the State of Texas. Exclusive venue for any legal
action regarding this Agreement filed by either City or county shall be in Dallas County, Texas.
The City of Coppell, State of Texas, has executed the Agreement pursuant to duly authorized
City Council Resolution , Minutes Dated the day of , 2007.
The County of Dallas, State of Texas, has executed this agreement pursuant to
Commissioners Court Order Number and passed on the day of , 2007.
CITY OF COUNTY OF DALLAS
BY BY
TITLE JIM FOSTER, COUNTY JUDGE
ATTEST APPROVED AS TO FORM:
CITY SECRETARY \ ATTORNEY
Robert Schell, Chief
Civil Section
Dallas County District Attorney
Road & Bridge District ILA (AM11 -1997)
CONSTRUCTION ESTIMATE
DALLAS COUNTY DISTRICT 4
KENNETH A. MAYFIELD COMMISSIONER
EXHIBIT " A "
FOR
Mill & Overlay
CITY OF
Coppeil
ESCROW AMOUNT
$205,237.44
DATE
6/7/2007
TYPE
E
LIMITS
See Below
EST.MATLS
$81,921.73
EST. E.L.A.
$123,315.71
EST. W.W.D.
23
PROJECT EST.
$205,237.44
DESIGN EQU.
0
LENGTH /LF.
WIDTH /LF.
S.Y.
I.D. NUMBER
MILES
COST PER MILE
10072
0
27212
27012
1.90757576
$107,590.71
MATERIALS EST.
LBS./SY.
QUANTITY
UNITS
UNIT COST
SUB. TOTAL
Traffic Control
1
27212
SY
$0.10
$2,721.20
Milling
150
2041
Ton
$1.50
$3,061.35
Asphak ( Tack)
0.1
2721
Gal
$3.78
$10,286.14
H.M.A.C. (TY D)
220
2993
Ton
$45.00
$65,853.04
$81,921.73
EQUIPMENT EST.
HOURS
HR. DAY
COST PER HR.
NO.WWD
2176.96
96
$28.00
23
$60,954.88
LABOR EST.
HOURS
HR. DAY
COST PER HR,
NO.WWD
2494.433333
110
$25.00
23
$62,360.83
TOTAL ESTIMATE
$205,237.44
PREPARED BY
DON KENNEDY
ROAD AND BRIDGE SUPERINTENDENT
DISTRICT 4
STREET NAME
FROM
TO
LENGTH
WIDTH
SY
Loch
560
24
1493
Howell
635
24
1693
Bullock
720
24
1920
Carter
750
22
1833
Christi
1145
24
3053
Shadydale
1225
22
2994
Willow
350
22
856
Oak Trail
1235
22
3019
Shady Oak
350
22
856
Cotton Wood
2150
30
7167
Oak Grove
952
22
2327
10072
258
27212