Number 25DA REQUEST FORM COFFELL
' o DATE: February 14, 2006
ITEM #: g/F
EM CAPTION:
Consider approval of an interlocal agreement with Dallas County for road widening on Sandy Lake Road at Whispering
Hills Drive in a cost share amount of $26,472.17; and authorizing the Mayor to sign.
GOAL(S):
111 I
EXECUTIVE SUMMARY:
APPROVED BY
CITY COUNCIL
ON ABOVE DATE
Motion to Approve
M - Hinojosa- Flores
S - York
Vote - 7 -0
'�6Y 9a'i
7006 01 2
1172176
06 W
Approval of this interlocal agreement will allow the city to partner with Dallas County to have the necessary street
work performed at fifty percent of the actual cost.
Staff recommends approval of the interlocal agreement and will be available for any questions at the Council
eting
I� az�C, U�
FINANCI. L ENTS:
,genda Regcest Form - Revised 09/04
Funds for this project would need to come fron eneral Fund Fund Balance.
V"
Document, Name: #I)ailas Co Agreement
T H E C 1 T Y O F
MEMORANDUM
TO; Mayor and City Council
FROM: Ken Griffin, P.E., Director of Engineering/Public Works
DATE: February 14, 2006
REF: Consider approval of an interlocal agreement with Dallas County for road widening on
Sandy Lake Road at Whispering Hills Drive in a cost share amount of $26,472.17; and
authorizing the Mayor to sign.
Periodically, the city has received complaints from citizens concerning the lack of safe access off of
Whispering Hills Dr. onto Sandy Lake Rd. and a safe westbound left turn movement off Sandy Lake
Rd. onto Whispering Hills Dr. There have been several accidents at this intersection, the most
prevalent being rear -end accidents.
Utilizing criteria in the Manual of Traffic Control Devices, to evaluate the intersection, several
warrants are met that show the need for a traffic signal at this intersection. The preliminary y
construction plans for Sandy Lake Rd. show a traffic signal installation for this intersection. Our
thought was that we could wait until the reconstruction of West Sandy Lake Rd. to install the traffic
signal. However, given the accident count, the increase in traffic on Sandy Lake Rd. and the fact that
we are not scheduled to begin construction on this section of Sandy Lake Rd. until late 2008 or early
2009, it is my opinion that we should address the safety of the intersection at this time.
To accomplish the installation of the traffic signal, the first step that needs to be performed is to widen
Sandy Lake Rd. at Whispering Hills Dr. to provide for a westbound left turn lane. A left turn lane
would allow us to operate an interim traffic light in a more efficient manner causing the least delay on
eastbound and westbound Sandy Lake Rd.
Sandy Lake Rd. is classified as a county type 'B' roadway by Dallas County and as such is eligible for
a cost share agreement with the county. In this case, the county would be cost sharing in the amount of
50% of the total street work.
Along both edges of Sandy Lake Rd. a borrow ditch currently exists. To widen the roadway, it is
necessary to include piping so that the borrow ditch can be enclosed and then the road widened over
the top of the pipes. This work would be very similar to the work performed by Dallas County in early
2005 at the intersection of Sandy Lake Rd. and Denton Tap Rd., by the 7 -11 Convenience Store.
Dallas County estimates that the total cost to widen the roadway is $52,944.33. Therefore, Dallas
County is asking the City of Coppell to participate in an amount of $26,472.17 or 50% of the cost.
If this agreement is approved by City Council, then at a later date staff will bring back an agenda item
to enter into a contract with a contractor to install a temporary traffic signal at the intersection. The
temporary traffic signal would be what is commonly referred to as a 'span wire' traffic signal. Several
utility poles would be placed at the corners of the intersection and wire strung between the utility poles
and a traffic signal head placed on the wire. This is very similar to the temporary traffic signal that we
installed at the intersection of Heartz Rd. and Sandy Lake Rd. prior to the reconstruction of Sandy
Lake Rd. (Denton Tap to MacArthur). It is anticipated that the temporary traffic signal will cost in the
range of $25,000. Again, that will come back at a later date if Council approves the road widening by
Dallas County.
Staff recommends approval of this agenda item and will be available to answer any questions at the
Council meeting.
COURT ORDER
ORDER NO. 20 0 G 499
-%vz: MARCH 14, 2006
STATE OF TEXAS ¶
COUNTY OF DALLAS
BE IT REbabffiWRED, at a regular meeting of the Commissioners Court of Dallas County,
Texas, held on the 14th day of March
31_�
2006, on motion
made by Mike Cantrell Conmi.ssioner Of District No. 2 , and seconded by
Djaurine Dickey, commissioner Of District No. 1 , the following order was adopted:
WHEREAS, the City of Coppell has requested that the Commissioner of District No. 4 improve
the intersection of Sandy Lake Road at Whispering Hills, as further described by
Exhibit "A "; and
WHEREAS, the estimated cost for the total project is $52,944.33 of which at least 50
percent, or an amount of $26,472.17 will be deposited with Dallas County for
expenditure for project cost prior to the commencement of construction; and
WHEREAS, the City of Coppell has executed the attached City /County Agreement authorizing
said work in accordance with Chapter 791 of the Texas Government Code; and
WHEREAS, said road being Type "B" according to the Dallas County Road and Bridge Policy as
adopted in Court Order No. 84 -659 and order Nos. 90 -1964 and 94 -1148,
establishing and updating the County Road List, is eligible for County
cooperation.
IT IS THEREFORE ORDERED, ADJUDGED AND DECREED that the Commissioners Court approves the
project listed in the Approval of Interlocal Cooperation Project and authorizes the County
Judge to sign such document prior to the approval of the Interlocal Agreement for the
construction, reconstruction, improvement or repair of the roadways listed in the attached
Approval of Interlocal Cooperation Project Order.
IT IS FURTHER ORDERED, ADJUDGED AND DECREED that the Commissioners Court, subsequent to the
approval of the project in the Approval of Interlocal Cooperation Project does hereby approve
the Interlocal Agreement between the City of Coppell and Dallas County for the construction,
reconstruction, improvement or repair of Sandy Lake Road at Whispering Hills, all within the
City's limits.
DONE IN OPEN COURT,
this the 14th day of March 2 6.
• District Mike Cantrell, District 2
unty Judge Mau e Dickey, A
ley P, ce, District 3
Conforms to
Commissioners LL U11
Court Policy: `
Donald R. Holzwartfi, P.E.
Director of Public Work
APPROVAL OF INTERLOCAL COOPERATION PROJECT
The County of Dallas, acting by and through the County Commissioners Court,
having been advised of a project for intersection improvement on Sandy Lake Road at
Whispering Hills as finther described in Exhibit "A" attached, all located within the City
of Coppell C"CiW 1, under an Interlocal Contract, herein gives its specific written approval
of the project prior to beginning the project in satisfaction of the requirements of V.T.C.A.,
Government Code, Chapter 791, the Interlocal Cooperation Act, Section 791.014.
The description of the type of project to be undertaken and its location are as follows:
intersection improvement on Sandy Lake Road at Whispering Hills, located within the City
of Coppell.
The local government which requested the project and with which the County of
Dallas has contracted is the City of C=ell.
By vote on this date, the Commissioners Court has approved the project identified
above and authorized execution of this document by the presiding officer on behalf of Dallas
County, Texas.
By=
County J d e f Dallas ounty
Commissioners Court
STATE OF TEXAS
COUNTY OF DALLAS
INTERLOCAL AGREEMENT
BETWEEN DALLAS COUNTY AND COPPELL
FOR INTERSECTION IMPROVEMENT OF SANDY LAKE ROAD
WHERE AS, the City of Coppell, Texas, hereinafter called "City ", and the County of Dallas,
Texas, hereinafter called "County ", desire to enter into an interlocal agreement for the purpose of
intersection improvement as further described by exhibit "A "; and,
WHERE AS, Chapter 791 of the Texas Government Code, as amended, provides
authorization for local governments to enter into interlocal contracts;
NOW THEREFORE, THIS AGREEMENT is hereby made and entered into by City and
County for the mutual consideration stated herein:
WITNESSETH
I.
City has requested and County agrees to intersection improvement on Sandy Lake Road at
Whispering Hills, hereinafter called the "Project ", as further described in Exhibit "A" attached hereto
and incorporated herein for all purposes. The Project is classified as a County Type "B" road project.
IL
County agrees to furnish materials, labor and equipment necessary and to perform the Project
construction at a cost not to exceed $52.944.33. hereinafter called the "Not to Exceed Amount ".
III.
City agrees to pay to County the sum of $26,472.17 as City's portion of the cost of the
Project. Such amount will be paid to County prior to the commencement of construction. Such
amount will be deposited with County prior to the commencement of construction and County is
authorized to expend such amount for periodic payments of Project cost.
Road & Bridge District ILA (AM 11 -1997)
IV.
City agrees to accomplish the following items, if required by the project, in a timely manner
to insure that such items will not delay the County construction schedule; (1) inform the public of
the proposed reconstruction of the Project; (2) locate all manholes, water valves, and other utilities
within the Project; and (3) make or cause to be made all utility relocations or adjustments necessary
for the Project at no cost to County.
V.
In the event that the cost of the Project shall exceed the Not to Exceed Amount, City and
County agree to either reduce the scope of construction or seek additional funding to complete the
project. At the termination of the Project, County will do a final cost accounting of the Project. In
the event that the amount paid by City exceeds the actual cost, the difference will be remitted to City.
In the event that additional funds are due, County will bill City who agrees to pay such funds within
thirty (30) days of receipt of such billing.
VI.
The term of this agreement shall be from the date of the last signature approving the
agreement until the completion of the Project and final payment as provided herein.
VII.
The City agrees that County shall have the right to enter upon the Project area for the time
period necessary for the completion of the Project. City agrees to furnish such police personnel as
requested by County for traffic control or other public safety matters at no cost to County.
VIII.
The County agrees to be responsible for any liability or damages the County may suffer as
a result of claims, demands, costs or judgments, including all reasonable attorneys fees, against the
County, including workers compensation claims, arising out of the performance of the construction
and services under this agreement, or arising from any accident, injury or damage, whatsoever, to
any person or persons, or to the property of any person(s) or corporation(s) occurring during the
performance of this agreement and caused by the sole negligence of the County, its agents, officers
and /or employees.
IX.
The City agrees to be responsible for any liability or damages the City may suffer as a result
of claims, demands costs or judgments, including reasonable attorneys fees, against the City,
including workers compensation claims, arising out of the performance of the construction and
services under this agreement, or arising from any accident, injury or damage, whatsoever, to any
person or persons, or to the property of any person(s) or corporations(s) occurring during the
performance of the agreement and caused by the sole negligence of the City, its agents, officers
and /or employees.
Road.& Bridge District ILA (AM 1 1 -1997)
2
X.
City and County agree that any liability or damages as stated above occurring during the
performance of this agreement caused by the joint or comparative negligence of their employees,
agents and officers shall be determined in accordance with the comparative responsibility laws of
the State of Texas.
XI.
City and County agree that County's obligation to perform the Project construction is
contingent upon the receipt of City's payment of $26,472.17 and no construction on the Project will
commence prior to the receipt by County of such payment.
XII.
This Agreement shall be expressly subject to the sovereign immunity of County and the
governmental immunity of City, Title 5 of the Texas Civil Practice and Remedies Code, as amended,
and all applicable federal and state law. This Agreement shall be governed by and construed in
accordance with the laws and case decisions of the State of Texas. Exclusive venue for any local
action regarding this Agreement filed by either City or County shall be in Dallas County, Texas.
The City of Coppell, State of Texas, has executed the Agreement pursuant t��l authorized
City Council Res,+}cttt,rn— , Minutes Dated the ^��day of x 2006.
The County of Dallas, State of Texas, has executed this agreement pursuant to
Commissioners Court Order Number 2006– and passed on the 14th day of March , 2006.
499
CI`I' OF OPPEIUIL COUNTY OF DALLAS
i A
BYF 1 BY
DOU AS N. STOVER, MAYOR
T KELII iE COUNTY JUDGE
ATTE T
APPROVFD AS TO FORM:
LIBB BALL ITY SECRETARY
Robert Schell, Chief
Civil Section
Dallas County District Attorney
Road & Bridge District ILA (AM 11 -1997)
3
CONSTRUCTION ESTIMATE
DALLAS COUNTY DISTRICT 4
KENNETH A. ,MAYFIELD COMMISSIONER
FOR
CITY OF
DATE
TYPE
LIMITS
EST.MAT'LS
EST. E.L.A_
PROJECT EST
LENGTH/LF.
465
MATERIALS EST
Tra1T,c Control
PreWnng Row
BaOMI Structure
CT 8.(a")
Asphah ( Pnme )
Asphatt ( Tack )
HMAC (TyD)
Sandy Lake Rd
Coppell ESCROW AMOUNT $26,472.17
124 +2006
HOURS
B
0
Sandy Lake Rd
Whispering HrUs
$1934433
HOURS
$33,600 00
EST. W.W.D.
S52,944 33
DESIGN EQU.
WIDTH %LF
S Y
25
1292
LSS /SY_
QUANTITY
1
1292
1
1292
410
89
880
568
025
323
01
129
245
158
EQUIPMENT EST.
HOURS
HR. DAY
0
800
40
LABOR EST.
HOURS
HR DAY
26006
1200
60
ADIIAMTRATION
LABOR COST
% OF LABOR
Sy
16800
0
TOTAL ESTIMATE
$100
$1,291.67
:.�oFPe.R� By
�Y�I.� ICL Nnt. TtV
an n ,yep Xr ,acrd :% Er.
(DISTRICT a
ExHISIT " A "
20
0
ID NUMBER
MILES
COST PER MILE
26006
0.09
$601,17435
UNITS
UNIT COST
SUB. TOTAL
Sy
$035
5452 G8
Sly
$100
$1,291.67
Ton
$17 00
$1,51772
Tor
$17.00
$9,661.67
Gal
$1 10
$.355 21
Gal
$225
$290.63
Ton
$3650
$5,77536
$19,34433
COST PER HR
NO.vWUO
EST COST
$21 00
20
516,800 00
COST PER HR
NO WWD
EST COST
$1400
20
$16,800 00
$0 00
S52,944.a3