Number 24AGENDA REQUEST FORM
ITEM CAPTION:
T H E • C I T Y • O F
COPPELL
DEPT: Engineering
DATE: May 24, 2005
ITEM #: 18/F
Consider approval of an Interlocal Agreement with Dallas County to repair and overlay Southwestern Boulevard,
from Denton Tap Road to Coppell Road, with Dallas County furnishing labor and equipment necessary to perform
the work; and the City of Coppell furnishing materials at a cost of $61,169.75, as budgeted in the IMF; and
authorizing the Mayor to sign.
APPROVED
CITY COUNCIL
ON ABOVE , •
OA i
EXECUTIVE SUMMARY:
Motion to Approve
M - Peters
S — Suh y ; Libby Ball
' .2005.0
11:26:09 -
-
05'00'
Vote - 5 -0
Tunnell & York Absent
Approval of this agreement will allow the resurfacing of Southwestern Blvd., from Denton Tap Rd. to Coppell Rd.,
as identified in the Infrastructure Maintenance Fund 5 -year plan for FY 04/05.
Staff recommends approval of the Interlocal Agreement with Dallas County and will be available to answer any
questions at the Council meeting.
FINANCIAL COMMENTS: Funds have been provided in the Infrastructure Maintenance Fund for this contract.
Agenda Request Form - Revised 09/04 Document Name: #Southwestern
T H E - C 1 T Y O F
COPPELL
N A
MEMORANDUM
TO: Mayor and City Council
FROM: Kenneth M. Griffin, P.E., Director of Engineering and Public Works
DATE: May 24, 2005
REF: Consider approval of an Interlocal Agreement with Dallas County to repair and
overlay Southwestern Boulevard, from Denton Tap Road to Coppell Road, with
Dallas County furnishing labor and equipment necessary to perform the work; and
the City of Coppell furnishing materials at a cost of $61,169.75, as budgeted in the
IMF; and authorizing the Mayor to sign.
The asphalt paving on Southwestern Blvd. has been deteriorating for several years. City staff
has made numerous repairs along Southwestern Blvd., but last year it was determined that the
street had deteriorated to a level that extensive repairs would be needed. At that time, we
contacted Dallas County to provide us a cost estimate for repairing and overlaying Southwestern
Blvd., from Denton Tap Rd. to Coppell Rd. At about the same time we received the estimate
from Dallas County, my office was approached by the owner of the property on the south side of
Southwestern Blvd. from Denton Tap Rd. to Grapevine Creek, concerning development of that
property.
Council may recall that there is a existing development agreement that requires the developer of
the property on the south side of Southwestern Blvd. to build Southwestern Blvd., from Denton
Tap to Grapevine Creek, at the time of development of the property. The owner of the property
on the south side of Southwestern Blvd. had their engineer contact my office to work out some of
the details on Southwestern Blvd. construction. After meeting with the owner's engineer, I took
an agenda item to City Council on August 10, 2004 to redesignate Southwestern Blvd. from a
four -lane divided collector street to a four -lane undivided collector street. Because the owner of
the property indicated that they would be pursuing the reconstruction of Southwestern Blvd. on a
rapid timetable, the city backed off the repaving of Southwestern Blvd. Subsequent to that time,
no action has taken place on the potential development of the property on the south side of
Southwestern Blvd., and no additional contact has taken place between the owner's engineer and
this office concerning the reconstruction of Southwestern Blvd from Denton Tap to Grapevine
Creek.
COPPELA
YEARS IN
X933 -3005
Because it is now apparent that no construction activity is about to take place, the city
reapproached Dallas County for an updated cost estimate to repair and overlay Southwestern
Blvd., from Denton Tap Rd. to Coppell Rd. Because of the classification of Southwestern Blvd.,
the City is only responsible for the materials. Dallas County handles the cost of labor and
equipment. The estimate from Dallas County to reconstruct Southwestern Blvd. is $106,043.75.
The city's share is $61,169.79, with Dallas County picking up the balance of $44,874.00.
Because a section of Southwestern Blvd. is adjacent to an elementary school, it is important that
this work take place during the summer. Approval of this Interlocal Agreement with Dallas
County will allow the County to repair and overlay Southwestern Blvd. and perform the work
during the summer months. Also, because of the classification of Southwestern Blvd., we will
only be paying approximately 57% of the entire cost to have Southwestern rebuilt.
Staff recommends approval of the Interlocal Agreement with Dallas County and will be available
to answer any questions at the Council meeting.
CTMELA
YEARS IN
1955 -3005
STATE OF TEXAS
COUNTY OF DALLAS
INIBRLOCAL AGREEMENT
BETWEEN DALLAS COUNTY AND COPPELL
FOR OVERLAY OF SOUTHWESTERN BLVD.
WHERE AS, the City of Coppell; Texas, hereinafter called "City ", and the County of Dallas,
Texas, hereinafter called "County ", desire to enter into an interlocal agreement for the purpose of
overlay, as further described by exhibit "A "; and,
WHERE AS, Chapter 791 of the Texas Government Code, as amended, provides
authorization for local governments to enter into interlocal contracts;
NOW THEREFORE, THIS AGREEMENT is hereby made and entered into by City and
County for the mutual consideration stated herein:
WITNESSETH
I.
City has requested and County agrees to overlay on Southwestern Blvd., beginning at
Coppell Road to Denton Tap Road, hereinafter called the "Project ", as further described in Exhibit
"A" attached hereto and incorporated herein for all purposes. The Project is classified as a County
Type "B" road project.
II.
County agrees to furnish materials, labor and equipment necessary and to perform the Project
construction at a cost not to exceed $106,043.75, hereinafter called the "Not to Exceed Amount ".
III.
City agrees to pay to County the sum of $61,169.75 as City's portion of the cost of the
Project. Such amount will be paid to County prior to the commencement of construction. Such
amount will be deposited with County prior to the commencement of construction and County is
authorized to expend such amount for periodic payments of Project cost.
Road & Bridge District ILA (AM11 -1997)
IV.
City agrees to accomplish the following items, if required by the project, in a timely manner
to insure that such items will not delay the County construction schedule; (1) inform the public of
the proposed reconstruction of the Project; (2) locate all manholes, water valves, and other utilities
within the Project; and (3) make or cause to be made all utility relocations or adjustments necessary
for the Project at no cost to County.
V.
In the event that the cost of the Project shall exceed the Not to Exceed Amount, City and
County agree to either reduce the scope. of construction or seek additional funding to complete the
project. At the termination of the Project, County will do a final cost accounting of the Project. In
the event that the amount paid by City exceeds the actual cost, the difference will be remitted to City.
In the event that additional funds are due, County will bill City who agrees to pay such funds within
thirty (30) days of receipt of such billing.
VI.
The term of this agreement shall be from the date of the last signature approving the
agreement until the completion of the Project and final payment as provided herein.
VII.
The City agrees that County shall have the right to enter upon the Project area for the time
period necessary for the completion of the Project. City agrees to furnish such police personnel as
requested by County for traffic control or other public safety matters at no cost to County.
VIII.
The County agrees to be responsible for any liability or damages the County may suffer as
a result of claims, demands, costs or judgments, including all reasonable attorneys fees, against the
County, including workers compensation claims, arising out of the performance of the construction
and services under this agreement, or arising from any accident, injury or damage, whatsoever, to
any person or persons, or to the property of any person(s) or corporation(s) occurring during the
performance of this agreement and caused by the sole negligence of the County, its agents, officers
and/or employees.
IX.
The City agrees to be responsible for any liability or damages the City may suffer as a result
of claims, demands, costs or judgments, including reasonable attorneys fees, against the City,
including workers compensation claims, arising out of the performance of the construction and
services under this agreement, or arising from any accident, injury or damage, whatsoever, to any
person or persons, or to the property of any person(s) or corporations(s) occurring during the
performance of the agreement and caused by the sole negligence of the City, its agents, officers
and/or employees.
Road & Bridge District ILA (AM11 -1997) 2
X.
City and County agree that any liability or damages as stated above occurring during the
performance of this agreement caused by the joint or comparative negligence of their employees,
agents and officers shall be determined in accordance with the comparative responsibility laws of
the State of Texas.
XI.
City and County agree that County's obligation to perform the Project construction is
contingent upon the receipt of City's payment of $61,169.75 and no construction on the Project will
commence prior to the receipt by County of such payment.
XII.
This Agreement shall be expressly subject to the sovereign immunity of County and the
governmental immunity of City, Title 5 of the Texas Civil Practice and Remedies Code, as amended,
and all applicable federal and state law. This Agreement shall be governed by and construed in
accordance with the laws and case decisions of the State of Texas. Exclusive venue for any local
action regarding this Agreement filed by either City or County shall be in Dallas County, Texas.
The City of Coppell, State of Texas, has executed the Agreement pursuant to duly authorized
City Council Resolution , Minutes Dated the day of , 2005.
The County of Dallas, State of Texas, has executed this agreement pursuant to
Commissioners Court Order Number and passed on the day of , 2005.
CITY OF COPPELL
BY
TITLE
ATTEST
CITY SECRETARY 1 ATTORNEY
COUNTY OF DALLAS
BY
MARGARET KRT 11MR, COUNTY JUDGE
APPROVED AS TO FORM;
Robert Schell, Chief
Civil Section
Dallas County District Attorney
Road & Bridge District ILA (AMI 1 -1997) 3
CONSTRUCTION ESTIMATE
DALLAS COUNTY DISTRICT 4
KENNETH A. MAYFIELD COMMISSIONER
FOR
CRY OF
DATE
TYPE
LIMITS
EST.MArLS
EST. E.L.A.
PROJECT EST.
LENGTH/LF.
5525
MATERL4LS EST.
Traffic Controi
Asphalt (Tack)
H.M.A.C.(Ty D)
Striping
EQUIPMENT EST.
LABOR EST.
ADMINISTRATION
TOTAL ESTMATE
SouthWWern Blvd.
Coppell ESCROW AMOUNT $61,188.75
5124!2004
B
Coppell Rd. Denton Tap Rd.
$61,169.75
$44,874.00 EST. W.W.D.
$105,043.75 DESIGN EQU.
WIDTH/LF
25
LBSJSY.
1
0.1
250
1
HOURS
810
HOURS
1134
LABOR COST
23814
PREPARED BY
DON KENNEDY
ROAD AND BRIDGE SUPERINTENDENT
DISTRICT 4
S.Y.
15350
QUANTITY
15350
1535
1918.75
15350
HR. DAY
90
HR. DAY
126
% OF LABOR
0
9
0
I.D. NUMBER
MILES
COST PER MILE
24008
1.04859091
$101,323.02
UNITS
UNIT COST
SUB. TOTAL
SY
$0.15
$2,302.50
GAL
$1.30
$1,995.50
TON
$29.00
$55,643.75
SY
$0.08
$1,228.00
$81,169.75
COST PER HR.
NO.WWD
EST. COST
$28.00
9
$21,080.00
COST PER HR.
NO.WWD
EST. COST
$21.00
9
$23,814.00
$0.00
$106,043.75
STREET NAME FROM TO LENGTH WIDTH SY