Number 22T H E e r r c F DEPT: Engineering
AGENDA REQUEST FORM COPPELL DATE: July 6, 2004
ITEM #: 7/D
ITEM CAPTION:
Consider approval of an interlocal agreement with Dallas County to perform ditch work along Sandy Lake Road
(from Denton Tap Rd. to Coppell Rd.) with Dallas
the worknat a cost tnot to exceed $11a570sas budgeted intthe
materials, equipment and labor necessary perform
IMF; and authorizing the Mayor to sign.
COUNCIL APPROVED BY
CITY
*,NABOVE DATE
GOAL(S):
EXECUTIVE SUMMARY:
FTunnell to Approve
ters
rk
6 -0
absent
Approval of this agreement will allow the city to have the necessary work performed at 50% of the actual cost by
partnering with Dallas County.
Staff recommends approval of the interlocal agreement with Dallas County and will be available to answer any
questions at the council meeting.
FINANCIAL COMMENTS:
Funds for this contract have been provided in the Infrastructure Maintenance Fund.
Agenda Request Form - Revised 02/04 Document Name: #DallasColnter -IAG
MEMORANDUM
FROM THE
DEPARTMENT OF ENGINEERING
To: Mayor and City Council
From: Kenneth M. Griffin, P.E., Director of Engineering/Public Works
Date: July 6, 2003
RE: Consider approval of an interlocal agreement with Dallas County to perform
ditch work along Sandy Lake Road (from Denton Tap Rd. to Coppell Rd.)
with Dallas County and the City of Coppell equally sharing the cost of
materials, equipment and labor necessary to perform the work, at a cost not
to exceed $11,570 as budgeted in the IMF; and authorizing the Mayor to
sign.
One maintenance project identified in the infrastructure maintenance fund program for this year
is ditch work at various locations in the city. The city has previously leased a maintainer and
performed some ditch work at various locations. This interlocal will continue the ditch work
program along both sides of Sandy Lake Road (from Denton Tap Rd. to Coppell Rd.)
We have been in contact with Dallas County and because Sandy Lake Road is classified as a
county Type `B" road, Dallas County shares in the cost of the work at a 50% rate. The goal of
this program is to provide the necessary ditch work to help alleviate the standing water
immediately west of Denton Tap Road, generally adjacent to the Exxon Mobil station.
Approval of the interlocal agreement will allow the city to have the necessary work performed at
50% of the actual cost by partnering with Dallas County. It is estimated that the work will take
approximately nine workdays to complete. Dallas County typically works four -day workweeks;
therefore, the project would take approximately 2 %2 weeks, barring any bad weather days.
Staff recommends approval of the interlocal agreement between Dallas County and the City of
Coppell to provide for ditch work along Sandy Lake Road between Denton Tap Rd. and Coppell
Rd.
Staff will be available to answer any questions at the council meeting.
"CITY OF COPPELL ENGINEERING - EXCELLENCE BY DESIGN"
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STATE OF TEXAS
COUNTY OF DALLAS
INTERLOCAL AGREEMENT
BETWEEN DALLAS COUNTY AND CITY OF COPPELL
FOR DITCH WORK ALONG SANDY LAKE ROAD
WHEREAS, the City of Coppell, Texas, hereinafter called "City ", and the County of Dallas,
Texas, hereinafter called "County ", desire to enter into an interlocal agreement for the purpose of
ditch work, as further described by Exhibit "A "; and,
WHEREAS, Chapter 791 of the Texas Government Code, as amended, provides
authorization for local governments to enter into interlocal contracts;
NOW, THEREFORE, THIS AGREEMENT is hereby made and entered into by City and
County for the mutual consideration stated herein:
WITNESSETH
I.
City has requested and County agrees to perform ditch work on Sandy Lake Road, beginning
at its intersection with Coppell Road to its intersection with Denton Tap Road, located in Coppell,
Dallas County, Texas hereinafter called the "Project ", as further described in Exhibit "A" attached
hereto and incorporated herein for all purposes. The Project is classified as a County Type "B" road
project.
II.
County agrees to furnish materials, labor and equipment necessary and to perform the
Project construction at a cost not to exceed $23,140.00, hereinafter called the "Not to Exceed
Amount." County agrees pursuant to Exhibit "A" , to furnish all traffic control materials.
III.
City agrees to pay to County the sum of $11,570.00 as City's portion of the cost of the
Project. Such amount will be paid to County prior to the commencement of construction. Such
amount will be deposited with County prior to the commencement of construction and County is
authorized to expend such amount for periodic payments of Project cost.
IV.
City agrees to accomplish the following items, if required by the project, in a timely manner
to insure that such items will not delay the County construction schedule; (1) inform the public of
the proposed reconstruction of the Project; (2) locate all manholes, water valves, and other utilities
within the Project; and (3) make or cause to be made all utility relocations or adjustments necessary
for the Project at no cost to County.
Road & Bridge District ILA (AM 11 -1997)
V.
In the event that the cost of the Project shall exceed the Not to Exceed Amount, City and
County agree to either reduce the scope of construction or seek additional funding to complete the
project. At the termination of the Project, County will do a final cost accounting of the Project. In
the event that the amount paid by City exceeds the actual cost, the difference will be remitted to
City. In the event that additional funds are due, County will bill City who agrees to pay such funds
within thirty (30) days of receipt of such billing.
VI.
The term of this agreement shall be from the date of the last signature approving the
agreement until the completion of the Project and final payment as provided herein.
VII.
The City agrees that County shall have the right to enter upon the Project area for the time
period necessary for the completion of the Project. City agrees to furnish such police personnel as
requested by County for traffic control or other public safety matters at no cost to County.
VIII.
The County agrees to be responsible for any liability or damages the County may suffer as
a result of claims, demands, costs or judgments, including all reasonable attorneys fees, against the
County, including workers compensation claims, arising out of the performance of the construction
and services under this agreement, or arising from any accident, injury or damage, whatsoever, to
any person or persons, or to the property of any person(s) or corporation(s) occurring during the
performance of this agreement and caused by the sole negligence of the County, its agents, officers
and/or employees.
IX.
The City agrees to be responsible for any liability or damages the City may suffer as a result
of claims, demands, costs or judgments, including reasonable attorneys fees, against the City,
including workers compensation claims, arising out of the performance of the construction and
services under this agreement, or arising from any accident, injury or damage, whatsoever, to any
person or persons, or to the property of any person(s) or corporations(s) occurring during the
performance of the agreement and caused by the sole negligence of the City, its agents, officers
and /or employees.
X.
City and County agree that any liability or damages as stated above occurring during the
performance of this agreement caused by the joint or comparative negligence of their employees,
agents and officers shall be determined in accordance with the comparative responsibility laws of
the State of Texas.
XI.
City and County agree that County's obligation to perform the Project construction is
contingent upon the receipt of City's payment of $11,570.00. and no construction on the Project will
commence prior to the receipt by County of such payment.
Road & Bridge District ILA (AM 11 -1997)
2
XII.
This Agreement shall be expressly subject to the sovereign immunity of County and the
governmental immunity of City, Title 5 of the Texas Civil Practice and Remedies Code, as amended,
and all applicable federal and state law. This Agreement shall be governed by and construed in
accordance with the laws and case decisions of the State of Texas. Exclusive venue for any legal
action regarding this Agreement filed by either City or County shall be in Dallas County, Texas.
The City of Coppell, State of Texas, has executed the Agreement pursuant to duly authorized
City Council Resolution , Minutes dated the day of , 2004.
The County of Dallas, State of Texas, has executed this agreement pursuant to
Commissioners Court Order Number and passed on the day of , 2004.
CITY OF COPPELL
MAYOR
ATTEST:
CITY SECRETARY \ ATTORNEY
Road & Bridge District ILA (AM 11 -1997)
COUNTY OF DALLAS
BY
MARGARET KELIHER, COUNTY JUDGE
APPROVED AS TO FORM:
Robert Schell, Chief, Civil Section
Dallas County District Attorney
3
CONSTRUCTION ESTIMATE
DALLAS COUNTY DISTRICT 4
KENNETH A. MAYFIELD COMMISSIONER
FOR
Sandy Lake Rd.
CITY OF
Coppell
ESCROW AMOUNT
DATE
613/2004
TYPE
B
LIMITS
Copped Rd.
Denton Tap Rd.
EST.MAT'LS
$1,468.00
EST. E.L.A.
$21.672.00
EST. W.W.D.
PROJECT EST.
$23,140.00
DESIGN EQU.
LENGTH /LF.
WIDTH /LF.
S.Y.
7340
12
9766.866607
MATERMS EST.
LBS./SY.
QUANTITY
Traffic Control
1
9786.666W7
EQUIPMENT EST.
HOURS
HR. DAY
540
gp
LABOR EST.
HOURS
HR. DAY
738
82
ADMINISTRATION
LABOR COST
% OF LABOR
10332
TOTALESTMATE
PREPARED ay
DON KENNEDY
ROAD AND BRIDGE SUPERINTENDENT
DISTRICT 4
STREET NAME FROM TO
Sandy Lake Rd. Ditch Work North Side
Sandy Lake Rd. Ditch Work SDUth Side
LD.
�xllll�r ° A
9
0
NUMBER MILES COST PER MILE
4009 1.39015152 $18,643.87
NITS UNIT COST SUB. TOTAL
SY $0.15 $1,468.00
COST PER HR. NO.WWD
$ 1 AO g
COST PER HR. NO.WWD
$ 4.00 g
H WIDTH
3670 t2
3670 12
$1.468.00
$11,340.00
$10,332.00
$0.00
$23,140.00
SY
4893. 333333
4883.333333
9786.666667
COST PER HR. NO.WWD
$ 1 AO g
COST PER HR. NO.WWD
$ 4.00 g
H WIDTH
3670 t2
3670 12
$1.468.00
$11,340.00
$10,332.00
$0.00
$23,140.00
SY
4893. 333333
4883.333333
9786.666667