Number 18}
C 1 T Y O F
AGENDA REQUEST FORM
COPPELL
CITY COUNCIL MEETING: June 26, 2001 ITEM #
ITEM CAPTION:
Consider approval of an Interlocal Agreement with Dallas County for improvements to Coppell Road from
Bethel Road to Sandy Lake Road in an amount not to exceed $47,029.50. Using current
from previous work performed on State and Ruby Roads of $33,496.00 requires that
$13,533.50 be paid to Dallas County; and authorizing the City Manager to sign.
SUBMITTED BY: Kenneth M. Griffm, P.E.
TITLE: Director of Engineering/ Public Works
STAFF COMMENTS:
See attsched memo.A,,o GJ""
BUDGET AMT. $
FINANCIAL COMMENTS:
DIR. INITIALS: 11-1
AMT. EST. $
FIN. REVIEW:
+\ -BID $
remaining funds
the difference of
CITY MANAGER REVIEW:
Agenda Request Form - Revised 5100 Document Name: #engI
U� I °*1-�
COURT ORDER
ORDER NO. 20011402 COUNW A*! MR
DATE: JUL 2 12001 JUL 2 A rm
STATE OF TEXAS 19 FUNDS AmLABLE
COUNTY OF DALLAS ¶
BE IT REMEMBERED, at a regular meeting of the Commissioners Court of Dallas County,
Texas, held on the 24th day of July , 2001, on motion
made by Jim Jackson, Commissioner of District No. 1
, and seconded by
35
John Wiley Price, Commissioner of District No 3 the following order was adopted:
WHEREAS, the City of Coppell has requested that the Commissioner of District No. 1 provide
for improvements to Coppell Road, beginning at Bethel Road and ending at Sandy
Lake Road, as further described by Exhibit "A"; and
WHEREAS, the estimated cost for the total project is $94,059.00, of which the City of
Coppell has agreed to pay 50 percent or $47,029.50, $33,496.00 of which is
remaining in prepayment funds from previous work performed on State and Ruby
Roads, leaving a balance of $13,533.50 which has been deposited with Dallas
County for expenditure for project cost for the project designated as P: RB1:22;
and
WHEREAS, the City of Coppell has executed the attached City /County Agreement authorizing
said work in accordance with Chapter 791 of the Texas Government Code; and
WHEREAS, said road being Type "B" according to the Dallas County Road and Bridge Policy
as adopted in Court Order No. 84 -659 and Order Nos. 90 -1964 and 94 -1148,
establishing and updating the County Road List, is eligible for County
cooperation.
IT IS THEREFORE ORDERED, ADJUDGED AND DECREED by the Dallas County Commissioners Court that
the County Judge is hereby authorized and directed to execute the attached City /County
Agreement and the Commissioner of District No. 1 is authorized to cooperate with the City of
Coppell in the aforementioned work requisitioning materials as needed.
DONE IN OPEN COURT, this the
—eo��
Lee F. \,_J ckson, County Judge
24th day of July 200 .
a
ffnfoackso4l qi trict 1 Mike Cantrell, District 2
i
!Y'16-c—,LC, District 3
Conforms to
Commissioners
Court Policy:
Donald R. Holzwarth, P.E.
Director of Public Works
1
STATE OF TEXAS §
COUNTY OF DALLAS §
INTERLOCAL AGREEMENT
BETWEEN DALLAS COUNTY AND CITY OF COPPELL
FOR COPPELL ROAD FROM BETHEL ROAD TO SANDY LAKE ROAD
WHEREAS, the City of Coppell, Texas, hereinafter called "City ", and the County of
Dallas, Texas, hereinafter called "County ", desire to enter into an interlocal agreement for the
purpose of improvements to Coppell Road from Bethel Road to Sandy Lake Road, as further
described by Exhibit "A"; and,
WHEREAS, Chapter 791 of the Texas Government Code, as amended, provides
authorization for local governments to enter into interlocal contracts;
NOW, THEREFORE, THIS AGREEMENT is hereby made and entered into by City and
County for the mutual consideration stated herein:
WITNESSETH
I.
City has requested and County agrees to provide for improvements to Coppell Road,
beginning at Bethel Road and ending at Sandy Lake Road, hereinafter called the "Project ", as
further described in Exhibit "A" attached hereto and incorporated herein for all purposes. The
Project is classified as a County Type "B" road project.
II.
County agrees to furnish materials, labor and equipment necessary and to perform the
Project construction at a cost not to exceed $94,059.00, hereinafter called the "Not to Exceed
Amount. " All expenditures by the County for the performance of these governmental functions
of making these improvements shall be made from current revenues available to the County of
Dallas.
III.
City agrees to pay to County the sum of $47,029.50 as City's portion of the cost of the
Project. The City currently has $33,496.00 remaining in prepayment funds from previous work
performed on State and Ruby Roads under authorization of Court Order No. 2001 -980. The City
agrees to deposit the difference, $13,533.50, upon submission of this interlocal agreement to the
County for approval. Due to the urgent nature of the work to be performed, the work is authorized
to commence prior to the receipt of the remainder of the City's payment. The County is
authorized to expend such amount for periodic payments of Project cost. All expenditures by the
City for the performance of these governmental functions of making these improvements shall be
made from current revenues available to the City. The City agrees that these payments are a fair
compensation for the services and functions performed under this agreement.
IV.
City agrees to accomplish the following items, if required by the project, in a timely
manner to insure that such items will not delay the County construction schedule; (1) inform the
public of the proposed reconstruction of the Project; (2) locate all manholes, water valves, and
other utilities within the Project; and (3) make or cause to be made all utility relocations or
adjustments necessary for the Project at no cost to County.
V.
In the event that the cost of the Project shall exceed the Not to Exceed Amount, City and
County agree to either reduce the scope of construction or seek additional funding to complete the
project. At the termination of the Project, County will do a final cost accounting of the Project.
In the event that the amount paid by City exceeds the actual cost, the difference will be remitted
to City. In the event that additional funds are due, County will bill City who agrees to pay such
funds within thirty (30) days of receipt of such billing.
VI.
The term of this agreement shall be from the date of the last signature approving the
agreement until the completion of the Project and final payment as provided herein.
VII.
The City agrees that County shall have the right to enter upon the Project area for the time
period necessary for the completion of the Project. The County will provide traffic control
through its contractor as described by Exhibit "A".
VIII.
The County agrees to be responsible for any liability or damages the County may suffer
as a result of claims, demands, costs or judgments, including all reasonable attorneys fees, against
the County, including workers compensation claims, arising out of the performance of the
construction and services under this agreement, or arising from any accident, injury or damage,
whatsoever, to any person or persons, or to the property of any person(s) or corporation(s)
occurring during the performance of this agreement and caused by the sole negligence of the
County, its agents, officers and /or employees.
IX.
The City agrees to be responsible for any liability or damages the City may suffer as a
result of claims, demands, costs or judgments, including reasonable attorneys fees, against the
City, including workers compensation claims, arising out of the performance of the construction
and services under this agreement, or arising from any accident, injury or damage, whatsoever,
to any person or persons, or to the property of any person(s) or corporations(s) occurring during
the performance of the agreement and caused by the sole negligence of the City, its agents,
officers and /or employees.
X.
City and County agree that any liability or damages as stated above occurring during the
performance of this agreement caused by the joint or comparative negligence of their employees,
agents and officers shall be determined in accordance with the comparative responsibility laws of
the State of Texas.
XI.
City and County agree that County's obligation to perform the Project construction is
contingent upon the receipt of City's payment of $47,029.50. Of this amount $33,496.00 is
currently on deposit with the County. It is agreed that construction on the Project may commence
prior to the receipt by County of the remainder due to the urgent nature of the work. City shall
be obligated to pay County the balance of $13,533.50 upon submission of this agreement to the
County for approval.
XII.
This Agreement shall be expressly subject to the sovereign immunity of County and the
governmental immunity of City, Title 5 of the Texas Civil Practice and Remedies Code, as
amended, and all applicable federal and state law. This Agreement shall be governed by and
construed in accordance with the laws and case decisions of the State of Texas. Exclusive venue
for any legal action regarding this Agreement filed by either City or County shall be in Dallas
County, Texas.
The City of Coppell, State of Texas, has executed the Agreement pursuant to duly
authorized City Council Resolution , Minutes dated the day
of , 2001.
The County of Dallas, State of Texas, has executed this agreement pursuant to
Commissioners Court Order Number 2001 -1402 and passed on the 24thday of July
2001.
CITY OF COPPELL
ATTEST:
COUNTY OF DALLAS
BY x
LEE JAC SO , C UNTY JUDGE
APPROVED AS TO FORM:
/ - ,� 1
CITY SECR ARY \ ATTORNEY John Dahill, Advisory Cifef, Civil Section
Dallas County District Attorney
Exhibit "A"
The City of Coppell has requested the County's participation in the improvement of Coppell Road.
from Bethel Road to Sandy Lake Road, consisting of the following operations.
Scope: Coppell Road,
(Bethel Rd. to Sandy Lake Rd..)
Materials:
H.M.A.C. (Type "D ")
Ton Mile Haul
CTB
RAP
Traffic Control
Labor/Equipment:
Milling/ Removal
CTB Application
Sub Grade Preparation
Sub Total:
Contingency
Total
Total Cost to City
Total Cost to County
H.M.A.C. 14,080 SY
Milling & Patching /CTB 1,400 SY
1,936
Tons
@
$29.80
$57,693.00
1,936 X 11.3
@
$30
$
6,563.00
616
Tons
@
$12.75
$
7,854.00
300
CY
@
$ 4.34
$
1,302.00
5
Days
@
$350.00
$
1,750.00
1,400
SY
@
$2.00
$
2,800.00
616
Tons
@
$6.00
$
3,696.00
1,400
SY
@
$2.75
$
3,850.00
$85,508.00
10% $ 8,551.00
$94,059.00
$47,029.50
$47,029.50
The County agrees to rotomill approximately 1,400 square yards of existing asphalt and /or
concrete on the street mentioned above to a depth ranging from 6" to 8 ". This includes milling,
hauling, detailing, and sweeping, at an estimated cost of $2.00 per square yard for a total of
$2,800.00.
The County will provide for subgrade preparation prior to the application of cement treated base,
at an estimated cost of $2.75 per square yard for a total of $3,850.00.
The County will place 8" of cement treated base, approximately 616 tons at a cost of $12.75 per
ton, or $7,854.00. The cost of labor and equipment for this process is estimated at $3,696.00.
In the event there is insufficient material milled from the project to make all the required CTB,
the County will provide milled material from its inventory at an estimated cost of $1,302.00.
The County will provide for the overlay of the project with 2.5" of Type "D" hot mix asphaltic
concrete (HMAC), to be laid in place by the County's annual contractor, at an estimated cost of
$64,256.00.
The County will provide for traffic control, including temporary lane tabs, through its contractor
at an estimated cost of $1,750.00.
In addition, a 10% contingency, or $8,551.00 has been included in the project estimate to provide
for unanticipated conditions.
The City will pay 50% of the total estimated project costs, $47,029.50. Of this amount
$33,496.00 is currently on deposit with the County. City shall be obligated to pay County the
balance of $13,533.50 upon submission of this agreement to the County for approval by
Commissioners Court.
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CITY OF COPPELL
PAYMENT AUTHORIZATION MEMO
�ndor #:
Pay to:
Address:
Charge To:
(Fun -De t- iv sion- Expense Code)
Amount:
Description/Explanation:
Approval
Date: 7—, -? `OZ
ACCOUNTING USE ONLY
Approved for payment by:
Date Paid
Check Number
Invoice No.