Number 15T 'H '• C I" T Y O F ?"�'
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AGENDA REQUEST FORM
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CITY COUNCIL MEETING: July 25, 2000 ITEM #
ITEM CAPTION:
Consider approval of a Supplemental City/County Agreement between the City of Coppell and Dallas County
providing for the City's portion of funding in the amount of $344,262.00 for Belt Line Road from Denton Tap to
MacArthur as funded in the Series 1995A Certificate of Obligation Bonds; and authorizing the City Manager to
sign.
SUBMITTED BY: enneth M. Griffin, P. .
TITLE: Director of Engineerin ublic Works
STAFF COMMENT
See attached memo.
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BUDGET AMT. $ AMT. EST. $ +\ -BID $
FINANCIAL COMMENTS:
Funds for this project have been provided by the 1995A Street Cip. 1�
DIR. INITIALS: �3 FIN. REVIEW- 0!� CITY MANAGER REVIEW:
Agenda Request Form - Revised 5/00 Document Name: #07252 V
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COUNTY AUDMR 37
2000 1726 COURT ORDER AUG ? 9 z000
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DATE: AUG 2 AVAILABLE
FUNDS
9 2000
STATE OF TEXAS q
q
COUNTY OF DALLAS q
BE IT REMEI�ERED, at a regular meeting of the Commissioners Court of Dallas County,
Texas, held on the 29th day of August , 2000, on motion
made by Jim Jackson, COMIdsSlonP.r of District No. 1 and seconded by
Mike Cantrell, Comnissioner of District No 2 , the following order was adopted:
WHEREAS, the matter set forth below was discussed in briefing on August 29, 2000; and
WHEREAS, funding for design , right of way acquisition and construction of Belt Line Road from Denton
Tap Road to MacArthur Blvd., Project 91 -829, in the amount of $7,600,000 to be shared with
Sandy Lake Road Project 91 -830 improvements, was approved by the voters of Dallas County
in the 1991 Bond Transportation Program and improvements include upgrading the 2.2 mile
section of Belt Line Road; and
WHEREAS, bids were received for the project on June 22, 2000, with Zachry Construction Corp.
submitting the best and lowest bid in the amount of $6,668,165.82 (total with Partnering
Workshop of $6,670,665.82); and
MEREAS, the City of Coppell has requested items be incorporated into the proposed paving and
drainage improvements; and
WHEREAS, the City of Coppell has approved the attached Supplemental City /County Agreement for
$344,262.00; and
WHEREAS, the Director of Public Works concurs with the amount of the bid and recommends that a
contract be awarded to Zachry Construction Corp. in the amount of $6,670,665.82 and that
the County Judge execute the attached Supplemental City /County Agreement.
IT IS THEREFORE ORDERED, ADJUDGED AND DECREED by the Dallas County Commissioners Court that the County
Judge is hereby authorized and directed to execute the aforementioned Supplemental City /County Agreement
with the City of Coppell and that a construction contract be awarded to Zachry Construction Corp. for the
Belt Line Road Project 490 - 403.1/91 -829 in an amount not to exceed $6,670,665.82 to be paid $111,029.03
from Bond Fund 414, Project 91 -829 (70112), $2,440,859.32 from Bond Fund 418, Project 91 -829 (70112), the
remaining $3,774,515.47 to be paid from Bond Fund 424 which is to be sold next month, and $344,262.00 to
be reimbursed by the City of Coppell.
DONE IN OPEN COURT, this the 29th day of Au 2000.
Lee F. Jack on, Judge Ji Jacks , strict 1 Mike a el District 2
Wiley P i , District 3 enne A. Mayfiel , rict 4
Reco va for ill
Donald R. Holzwarth, P.E.
Director of Public Works
STATE OF TEXAS §
COUNTY OF COPPELL §
SUPPLEMENTAL
CITY /COUNTY AGREEMENT
WHEREAS, the City of Coppell, hereinafter called "City" and the County of Dallas, Texas,
hereinafter called "County", desire to enter into a Supplemental City /County Agreement to the
Interlocal Contract for the Implementation of the 1991 Bond Program, approved by Court Order 93-
1295 dated August 3, 1993, to provide for the funding of construction of city- requested items in
connection with the Belt Line Road Project No. 91 -829 from Denton Tap Road to MacArthur Blvd.
in the Cities of Coppell and Dallas and County of Dallas, Texas, (hereinafter called the "Project");
and
WHEREAS, Chapter 791 of the Texas Government Code, provides authorization for local
governments to contract with each other for the performance of governmental functions and services;
M
WHEREAS, funding for the Project is authorized by the 1991 County of Dallas
Transportation Bond Program.
NOW THEREFORE, THIS SUPPLEMENTAL CITY /COUNTY AGREEMENT
(hereinafter called the "Agreement') is hereby made and entered into by the "City" and 'County", in
consideration of the mutual promises and covenants stated below:
Supplemental City /County Agreement
Belt Line Road Project No. 91 -829
Denton Tap Road to MacArthur Blvd.
1
WITNESSETH
I.
City hereby requests that County provide for construction of City- requested items in connection with
the Project, as-specified in Attachment A, attached hereto and incorporated herein for all purposes.
City agrees to participate in the cost of the Project to the extent of the items of construction
requested by City as described in Attachment A. The amount of City's share of funding for design
and construction of the Project shall not exceed Three Hundred Forty -four Thousand Two Hundred
Sixty -two and no/hundredths ($344,262.00) Dollars.
II.
City agrees to provide all funding, including costs of design, for the City requested items from current
revenues available to the City. Subsequent to County receipt of construction contract bids and prior
to the award of such contract, County shall notify City of the total cost of construction of City funded
items as determined by the unit bid prices for the City - funded quantity of work and design cost.
Subject to the not -to- exceed amount stated in Paragraph I above, City shall establish an escrow
account and shall deposit funds equal to City's share of the total cost of Project construction in said
account prior to the award of the construction contract. County will bill City on a monthly basis,
based upon actual City- funded work performed during the month City agrees to pay such billing
within thirty (30) days after receipt of the monthly billing. Upon completion of the Project, County
Will do a final accounting of the cost of City- funded items. In the event that the amount paid by City
exceeds the actual cast, the difference will be remitted to City within thirty (30) days after completion
of the final accounting. In the event that additional funds are due for City requested items, County
Supplemental City/County Agreement
Belt Line Road Project 91 -829
Denton Tap Road to MacArthur Blvd. 2
wilt bill City in the amount of the additional fiords; provided, however, that in the event the additional
funding required exceeds the not -to- exceed amount stated in Paragraph I above, payment can only
be made by City pursuant to supplemental agreement authorized by resolution of the City Council and
City shall not be obligated to make payment in excess of the not -to- exceed amount stated above until
authorization is obtained from the City Council. City agrees to pay such additional funds, if and when
authorized, within thirty (30) days after receipt of the billing from County or authorization from the
City Council, as applicable.
I�
City hereby agrees to provide water and wastewater inspection services for the City- funded work in
coordination with the County through County's Department of Public Works.
IV.
City agrees to be responsible for approval of all design changes and to provide for any additional
funding necessitated thereby or for any increase in quantity of construction for City - funded work.
Adjustments in City funding shall be approved by duly authorized supplemental agreement in
accordance with the Charter and ordinances of the City of Coppell.
V.
County hereby agrees to provide for advertisement for bids and award of contract for construction
on the Project and to provide for contract administration, construction inspection and materials
testing in accordance with the approved plans and specifications, subject to County funding
Participation as provided in the 1991 Bond Program authorization for this Project.
Supplemental City/County Agreement
Belt Line Road Project 91 -829
Denton Tap Road to MacArthur Blvd.
3
V1.
County hereby agrees that construction will not commence until this Agreement has been fully
executed by the City and the County.
W1
County hereby agrees that it will not make any payment, progress or final, to the contractor
performing the City - funded work under this Agreement until construction has been approved in
writing by the City. County agrees that all payments to the contractor shall be based on measured
quantities of the Work completed, as furnished to the County by the City's authorized
inspector /representative.
VIII.
County hereby agrees to provide all right -of -way within the City of Dallas for construction of the
Project and the Work. City hereby agrees to provide all right -of -way within the City of Coppell for
construction of the Project and the Work.
County hereby agrees to advise City of all design changes and construction change orders occurring
during the construction. Funding for all change orders shall be in accordance with Section IV
through VII of this Agreement.
X.
This Agreement shall be expressly subject to the County's Sovereign Immunity and the Governmental
Immunity of City, Title 5 of the Texas Civil Practice and Remedies Code, as amended, and all
applicable Federal and State Law. This Agreement and all matters pertinent thereto shall be
Supplemental City/County Agreement
Belt Line Road Project 91 -829
Denton Tap Road to MacArthur Blvd.
4
construed and enforced in accordance with the laws of the State of Texas and venue shall lie
exclusively in Dallas County, Texas.
al
City and County agree and acknowledge that each entity is not an agent of either of the other entity
and that each entity is responsible in accordance with the laws of the State of Texas for its own acts,
forbearance, negligence and deeds, and for those of its officers, agents or employees in conjunction
with the performance of work covered under this Agreement.
fA
The Effective Date of this Agreement shall be the latest date it is executed by one of the parties.
Reference to the date of execution shall mean the Effective Date.
X11
This Agreement may be executed in multiple counterparts, each of which shall be deemed an original,
but all of which shall constitute one and the same instrument.
MV.
In the event that one or more of the provisions contained in this Agreement shall for any reason be
held to be invalid, illegal or unenforceable in any respect, this Agreement shall be construed as if such
invalid, illegal or unenforceable provision had never been contained herein, and all other provisions
of this Agreement shall remain in full force and effect.
"11
This Agreement embodies the complete agreement of the parties, superseding all oral or written
Supplemental City/County Agreement
Belt Line Road Project 91 -829
Denton Tap Road to MacArthur Blvd.
previous and contemporary agreements between the parties and relating to matters in this Agreement
and, except as otherwise provided herein, cannot be modified without written supplemental
agreement of the parties to be attached hereto and made a part of this Agreement.
Executed as of the Effective Date .
COUNTY OF DALLAS
Date
APPROVED AS TO FORM:
4t District Attorney
Date 7 jaY) oo
Supplemental City /County
Belt Line Road Project 91 -829
Denton Tap Road to MacArthur Blvd.
6
Date
AS TO FORM:
Date Zs' &v
ATTACIELF.1VT A
BELT LINE ROAD PROJECT 91 -829
(Denton Tap Road to MacArthur Boulevard)
EXPENDITURES
PAVING/DRAINAGE CONSTRUCTION
CONTINGENCIES
ROW ACQUISITION
DESIGN + ADM MSTRATIVE COSTS
CONSTRUCTION MATERIALS TESTING
TOTAL PROJECT COSTS
PLUS EST SANDY LAKE 91 -830 (ADMIN,
DESIGN, PROJ TRANSFERS)
PLUS SANDY LAKE BRIDGE 91 -838
(FROM 91 -830)
TOTAL ESTIMATED COST
DALLAS COUNTY AUTHORIZATION
AND 0 ER FUNDING
DALLAS COUNTY FUND 481 -829
DALLAS COUNTY FUND 418 -830
DALLAS COUNTY FUND 490 -403
CITY REQUESTED ITEMS*
CITY OF COPPELL ITEMS
SUBTOTAL CITY ITEMS
$344,262
$6,670,666
$ 176,450
$ 10,000
$ 502,988
$ 66,706
$7,426,810
$ 536,188
$ 482,501
$8,445,499
$6,100,000
$1,500,000
$ 501,237
$ 344,262
TOTAL PROJECT FUNDING
$8,445,499
*ITEMS MORE PARTICULARLY DESCRIBED IN DALLAS COUNTY BID PROPOSAL
#2000- 175 -534
'�)T 9-�o4-
BELT LINE ROAD PROJECT 91 -829
(DENTON TAP RD. TO MACARTHUR BLVD.)
CITY REQUESTED ITEMS
CITY OF DALLAS /CITY OF COPPELL
618 CONDUIT (2 ")(PVC)(SCHED 40)
618 CONDUIT (3 ")(PVC)(SCHED 40)
618 CONDUIT (4 ")(PVC)(SCHED 40)
618 CONDUIT (8 ")(PVC)(SCHED 40)
624 PULL BOXES
656 FOUNDATIONS FOR ILLUMINATION POLES
666 THERMOPLASTIC PVMT. MARKINGS (24 ")(TY 1)
666 THERMOPLASTIC PVMT. MARKINGS (18 ")(TY 1)
668 PREFAB. PVMT. MKNGS. (SYMBOL)(WHITE)
668 PREFAB. PVMT. MKNGS. (LEGEND)(WHITE)
672 TRAFFIC BUTTONS (4 ")(W)
672 TRAFFIC BUTTONS (4 ")(I -W -C)
672 JIGGLE BAR TILES (I -W -C)
5899 PAVERS (BRICK)
BASED ON THE APPROXIMATE PROJECT STATIONS OF THE CORPORATE LIMIT LINES THE
ABOVE ITEMS WILL BE DISTRIBUTED: CITY OF DALLAS - 57 %, CITY OF COPPELL - 43%
CITY OF DALLAS
681 TEMP - TRAFFIC SIGNALS FOR CONST. (INTERSECTION) - 1
CITY OF COPPELL
681 TEMP. TRAFFIC SIGNALS FOR CONST. (INTERSECTION) - 2
686 RELOCATE TRAFFIC SIGNAL POLES
W.I ADJUST 24" WATER LINE
W.2 FITTINGS
W.3 CONC. ENCASEMENT
WA CONNECT PROP. 24" WATER LINE TO EX. 24" WATER LINE