Number 10C�C�CzG.�.L
AGENDA REQUEST FORM
The City With A BeaWifW Future
�17
CITY COUNCIL MEETING: August 27, 1996
ITEM CAPTION:
ITEM #
Consider approval of an agreement with Dallas County to reconstruct DeForest Road from
MacArthur Blvd. to the east side of Allen Drive in the amount of $58,436.57 and authorizing the
Mayor to sign.
SUBMITTED BY: Michael A. Martin, E.I.T. ?✓I Pl
TITLE: Assistant City Engineer
STAFF RECOMMENDS: Approval X Denial
STAFF COMMENTS:
The City has been working with Dallas County to rebuild DeForest Road from MacArthur Blvd.
to the east side of Allen Drive. The basics of the agreement is for Dallas County to salvage the
existing road material, prepare the subgrade to City specifications, replace with 6" compacted
cement treated base and resurface with 2" asphalt overlay. The estimated cost for this project is
approximately $58,436.57. Because of the classification of the roadway by Dallas County, the City
is responsible for 100% of the cost. The construction will take approximately 5 to 8 days for a
length of approximately 2500 feet. The County has stated that they will maintain one -way traffic
during the day and allow two -way traffic in the evenings and on weekends.
Staff recommends the approval of the City/County Agreement in the amount of $58,436.57 and
authorizing the Mayor to sign. Staff will be available to answer questions at the Council meeting.
BY
"- 66 .'Y COL'
DA "1 E C n
BUDGET AMT.$ AMT. EST.$
FINANCIAL COMMENTS:
Funds were budgeted in the Street Department (
of $44,000. Due to a reorganization in the
cost can be funded from the savings.
R. INITIALS: K-7 FIN. REVIEW{
Agenda 'Request Form - Revised 6/96
Kla #/9 6
+/- BUD :$
01 -03 -14 -5220) in the amount
department, the additional
CITY MANAGER REVIEW:
Document Name eng.I
ORDER NO. 96 17*-,-*)
DATE SEP 101996
COURT ORDER �� ` D
COUNTY AUDrMR
SEP 10 1996
STATE OF TEXAS 4 PONDS AV LE
Sao �-
COUNTY OF DALLAS �[ �! /(o , $•� �-rI✓k/
BE IT REMEMBERED, at a regular meeting of the Commissioners Court of
Dallas County, Texas, held on the 10th day of September ,1996,
on motion made by Kenneth A. Mayfield, Commissioner of District No_ 4 , and
seconded by Mike Cantrell, Commissioner of District No. 2
following order was adopted:
, the
WHEREAS, the City of Coppell has requested the Commissioner of District
No. 1 to reconstruct DeForest Road from MacArthur Blvd. to
Allen Road for a total estimated cost of $58,436.57; and
WHEREAS, the City of Coppell has placed $58,436.57 in Escrow Fund 120-
716 -913 -7 for 100% of the estimated cost of labor, materials
and equipment on the Type E street per the attached City /County
Agreement; and
WHEREAS, the City of Coppell has executed the attached City /County
Agreement authorizing said work-in accordance with Chapter 791
of the Texas Government Code; and
WHEREAS, said road being Type "E" according to the Dallas County Road
and Bridge Policy as adopted in Court Order No. 84 -659 and
Order Nos. 87 -2137 and 89 -416, 94 -1148 establishing and
updating the County Road List, is eligible for County
participation.
IT IS. THEREFORE ORDERED, ADJUDGED AND DECREED by the Dallas County
Commissioners, Court that the Commissioner of District No. 1 is hereby
authorized to cooperate with the City of Coppell in the aforementioned
work requisitioning materials as needed, and the County Judge is hereby
authorized and directed to eXecute the attached City /County Agreeme
DONE l.�j•OPEN COURT, this the 10th day of September 1.96.
Leg F. (JVkson, County Judge
TPistrict 1 Mike Cantrell, District 2
. V V �
6e-, strict 3 Kenneth A a Y fi 1.1
Contorms to
Commissioners
Court Policy:
/o /g /q6
• e, r t 4
Allen Bud Beene, P.E.
Director of Public Works
STATE OF TEXAS §
§
COUNTY OF DALLAS §
WHEREAS, the City of Coppell, Texas, hereinafter called "City ", and the County of Dallas,
Texas, hereinafter called "County", desire to enter into an agreement whereby the County will
reconstruct DeForest Road from MacArthur Blvd. to Allen Road for a total estimated cost of
$58,436.57, including a 5% contingency charge, for this Type "E" work. This will include
milling to a depth of 6" approximately 5,778 square yards of existing asphalt and base material
at 1.00 a square yard and placement of 6" compacted cement treated base and resurfacing with
2" hot mix asphaltic concrete as per Attachment "A ".
WHEREAS, Chapter 791 of the Texas Government Code, as amended, provides
authorization for local governments to enter into interlocal contracts;
NOW, THEREFORE, THIS MEMORANDUM OF AGREEMENT is hereby made and
entered into by the City and the County upon and for the mutual consideration stated herein;
WITNESSETH;
I.
COUNTY RESPONSIBILITY
1. Salvage existing road materials, not to exceed a depth of 6" and transport to TXI.
2. Prepare subgrade to city specifications and establish line grades as directed by the city
engineer.
3. Seek bids, administer contract and place cement treated base to city specifications as
authorized by the city engineer.
4. Administer HMAC contract.
5. Remove and dispose of all road construction materials such as dirt and excess CTB.
6. Responsible for traffic control, lights, barricades and signs for the project.
II.
CITY RESPONSIBILITY
I. Inform public of the work that will be done.
2. Locate all manholes, water valves and other utilities prior to the time work will begin by the
County. City to make grade adjustments on utilities if needed.
3. Relocate all mail boxes to obtain a 20' road bed.
III.
In the event the construction costs exceed the estimated cost, City and County may agree to
reduce the scope of the work or seek additional funding to complete the project. Such agreement
shall be in writing and authorized in a manner as provided by law.
IV.
It is agreed that the work will not start until this agreement has been fully executed by the City
and the County.
V.
The County shall at all times exercise reasonable precautions for the safety of employees and
others on or near the work and shall comply with all applicable provisions of federal, state and
municipal safety laws. The safety precautions actually taken and their adequacy shall be the sole
responsibility of the County.
VI.
The County agrees to be responsible for any liability or damages the County may suffer as a
result of claims, demands, costs or judgments against the County, incl is
er, to any person is
uding workers'
compensation claims, arising out of the performance of the work and services under this
agreement, or arising from any accident, injury or damage, whatsoev
persons, or to the property of any person(s) or corporation(s) occurring during the performance
employees.
of this agreement and caused by the sole negligence of the County, its agents, officers and/or
The City agrees to be responsible for any liability or damages the City may suffer as a result
of claims, demands, costs or judgments against the City, including workers' compensation
claims, arising out of the performance of the work and services under this agreement, or arising
from any accident, injury, or damage, whatsoever, to any person or persons, or to the property
of any person(s) or corporation(s) occurring during the performance of this agreement and caused
by the sole negligence of the City, its agents, officers and /or employees.
City and County agree that any such liability or damages as stated above occurring during the
performance of this agreement caused by the joint or comparative negligence of their employees,
agents and officers shall be determined in accordance with comparative responsibility laws of this
state.
VII.
The City of Coppell, Tex r, has executed this Agreement pursuant to duly authorized City
Council Resolution , Minutes 6L 7 96 , Dated
The of Dallas has executed thi Agreement pursuant to Commissione Court Order 96-1700 my
on thisIt�y of Sept. , 1996.
CITY OF COPPELL
COUNTY OF DALLAS
BY:
ATTACHMENT "A"
CITY OF COPPELL
TYPE "E" ROAD
Deforest Road - MacArthur Blvd. to Allen Road
CTB Materials (estimated cost)
"D" HMAC 636 Tons @ $26.00 /Ton $ 21,026.16
Type 16,536.00
Ton Mile Haul 7632 Ton Miles @ $ 0.20 /Ton Mile
Equipment 1,526.40
Labor 7,713.70
Administrative Fee 7,872.30
5% Contingency Fee 979.32
TOTAL 23782.69
58,436.57
The City will place $58,436.57 in an escrow account with the County
for the estimated cost of the project. Upon completion of the work,
any unused escrow funds will be returned to the City after all in-
voices have been satisfied.
STATE OF TEXAS
COUNTY OF DALLAS
SUPPLEMENTAL
CITY KO 41Y AGREEMENT
WHEREAS, on September 10, 1996, by Court Order No. 96 -1700, the City of Coppell, Texas,
hereinafter called "City," and the County of Dallas, Texas, hereinafter called "County," entered into an
agreement under which the County would reconstruct DeForest Road, a Type "E" street, from MacArthur
Blvd. to Allen Road, for an estimated cost of $58,436.57. This amount was placed in escrow by the City.
This work has been completed for a total cost of $53,504.97, leaving a remainder of $4,931.60 in escrow.
The City has indicated that it would like to extend the project to 500 feet east of Allen Road for an estimated
cost of $11,111.11. This work, like that in the original project, will include milling approximately 1,111.11
square yards of existing asphalt and base material to a depth of six inches, placement of 6 inches of
compacted cement treated base and resurfacing with 2 inches of hot mix asphaltic concrete. The City wishes
to use the $4,931.60 remaining from the original DeForest Road project, leaving a shortfall of $6,179.51.
The City has surplus funds escrowed with the County for the completed Type "B" project Bethel Road
(IJ416). The City has requested that funds in the amount of $6,179.51 be transferred from the Bethel Road
Project (IJ416), Account No. 120- 884 - 831 -7, to the DeForest Road Project (IJ424), Account No. 120 -716-
831-7, to reconstruct the additional 500 feet of roadway; and
WHEREAS, Chapter 791 of the Texas Government Code, as amended, provides authorization for
local governments to enter into interlocal contracts.
NOW, THEREFORE, THIS MEMORANDUM OF AGREEMENT is hereby made and entered into
by the City and the County upon and for the mutual consideration stated herein.
WITNESSETH:
I.
City requests County to do addi ional work on the DeForest Road project as outlined above. The
City has requested to fund this Type "E" work, at a total estimated cost of $11,111.11, through use of the
funds remaining on the original DeForest Road Project ($4,931.60) and the transfer of $6,179.51 of surplus
escrowed funds from the Bethel Road Project IJ416.
II.
In the event the construction costs exceed the estimated costs, City and County may agree to reduce
the scope of the work or seek additional funding to complete the project. Such agreement shall be in writing
and authorized in a manner as provided by law.
III.
It is agreed that the work will not start until this agreement has been fully executed by the City and County.
IV.
The County shall at all times exercise reasonable precautions for the safety of employees and others
on or near the work and shall comply with all applicable provisions of federal, state and municipal safety
laws. The safety precautions actually taken and their adequacy shall be the sole responsibility of the County.
V.
The County agrees to be responsible for any liability or damages the County may suffer as a result
of claims, demands, costs or judgments against the County, including workers' compensation claims, arising
out of the performance of the work and services under this agreement, or arising from any accident, injury
or damage, whatsoever, to any person or persons, or to the property of any person(s) or corporation(s)
occurring during the performance of this agreement and caused by the sole negligence of the County, its
agents, officers and/or employees.
The City agrees to be responsible for any liability or damages the City may suffer as a result of
claims, demands, costs or judgments against the City, including workers' compensation claims, arising out
of the performance of the work and services under this agreement, or arising from any accident, injury or
damage, whatsoever, to any person or persons, or to the property of any person(s) or corporation(s) occurring
during the performance of this agreement and caused by the sole negligence of the City, its agents, officers
and /or employees.
City and County agree that any such liability or damages as stated above occurring during the
performance of this agreement caused by the joint or comparative negligence of their employees, agents and
officers shall be determined in accordance with comparative responsibility laws of this state.
The City of Coppell, Texas has executed this Supplemental Agreement pursuant to duly authorized
City Council R mfttion Ord. 96 -764 , Minutes N/A dated 5/28/96
The County of Dallas has executed this Supplemental Agreement pursuant to Commissioners Court Order
Number 97 -563 on this 25th day of March 1997.
CITY OF COPPELL COAT OF DALLAS
c:\officelwpwinlwpd=\rb 1 VI424s p.M.
BY
County