Number 09AGENDA REQUEST FORM
The CflY With A beautiful Future
CITY COUNCIL MEETING: February 27, 19%
ITEM # ZP/p
ITEM CAPTION:
Consider approval of amending the Agreement between Dallas County and the City of Coppen to provide
additional funding in an amount not to exceed $45,000.00 to reconstruct the north portion of West Bethel
Road and authorizing the Mayor to sign.
APPROVED
j \mss- \ {Y ��a V V
nJ i c
SUBMITTED BY enneth M. Griffin, P.E.
TITLE: r eer
STAFF CON24ENTS :
See attached memo.
STAFF RECOMMENDATION Approval X
EXPLANATION:
INITIALS
Staff will be available to answer any questions at the Council meeting.
BUDGET AMT.$ AMT. EST.$ +/- BUD:$
FINANCIAL COMMENTS:
Funds are available in the 1992 Water /Sewer CIP Account for this amendment
FINANCIAL REVIEW CITY MANAGER REVIEW:
ada Request Form - Revised 1/94 Document Name eng.07
-Slr4 C17 �� ae, ,,
W
MEMORANDUM
To: Mayor and City Council
From: Kenneth M. Griffin, P. E. Assistant City Manager /City Engineer K
RE: `
Discussion and consideration of amending our Agreement with Dallas County to
provide additional funding to reconstruct the north portion of West Bethel Road
and authorizing the Mayor to sign.
Date: February 19, 1996
On November 14, 1995, City Council approved and Agreement with Dallas County to
reconstruct West Bethel Road in conjunction with the sanitary sewer improvements. The thought
behind this process was that instead of having just a patch where the sewer line was being
installed the City would actually have the ability to reconstruct the south side of Bethel Road and
then overlay the entire section of Bethel Road at the conclusion of the project. The intent all
along was to attempt to salvage the north portion of Bethel Road during construction. However,
due to the construction traffic and the fact that some of the lateral support has been removed,
the north section has deteriorated rapidly during construction of the sanitary sewer. Because of
that deterioration, it is the opinion of not only Dallas County, but of the City of e Coppe street ll that the
north section needs to be removed and reworked prior to overlaying the entir section.
The additional cost for reworking the north side of Bethel Road would come from water and
sewer dollars appropriated for the construction of sanitary
$45,000 cost, to reconstruct the north side of the roadway itself ilines. till a financial bar additional nal
City due to the fact that Dallas County is continuing to pick up 50% of the cost. g the
In essence, the City of Coppell gets a roadway section where the subgrade has been reworked
and recompacted and the entire surface overlaid with 2 inches of hot mix. I am sorry that we
had to reapproach Council for additional dollars to do the north side, but the gamble all along
was to attempt to salvage the north side and leave it in a state where it could be just overlaid.
Again, due to the construction traffic and the lack of lateral support the roadway section does
need to be reworked prior to being overlaid.
Staff recommend Council approval of the appropriation of the additional $45,000 and the
amending of the previous contract with Dallas County. Staff will be available t
questions at the Council meeting. o answer any
J,1TY p,
F` T
DALLAS COUNTY
Oil" ROAD & BRIDGE DISTRICT NO.1
SERVICE CENTER
February 8, 1996
Mr. Ken Griffin
Assistant City Manager
City Engineer
City of Coppell
P.O. Box 478
Coppell, Texas 75019
Re: Bethel Road Project
Dear Ken:
It was the City of Coppell's and Dallas
Ile west side of the Grapevine County's intent to resection the south side of Bethel Road, from
Pine Creek bridge to Sta. 78 +00, following the installation of the sanitary
sewer line. estimation 6- 34.
$149,223.88 was m
Agreement, C ourt Order 96 -0ade based on the information outlined in the City/County
C
The City and County were hopeful that the north side of Bethel would hold up installation of the sanitary sewer line. Since the cow the construction and
deteriorated rapidly. It is now side tied began, the north side of Bethel has
East Coppell Rd. that the north side needs to resecdoned from Sta. 7 + 65 to
It is my opinion that we need to go ahead
understanding that the section from East and budget money to incorporate the entire project with the
highly likely, however, that this section or at least ll Road to Sta. 78 + w 00 could possibly be saved. It is
of the sanitary sewer Iine. most of this section will be lost due to the installation
Based on these droughts and the
estimate of these thoughts
0 to meted design for the south side of the roadway,
resection the entire north side of Bethel. The City of y' have worked u an
would split this additional cost equally. and Dallas County
Before the City of Coppell makes a final decision, I suggest we arrange an on -site meeting to discuss Y our
options.
Sincerely,
Michael L. Sharp
Supervisor
MLS:cm
?311 Joe Field Road Dallas, Texas 75229
247 -1735
96 504 COURT ORDER COMM Q)rroR 3
ORDER NO. MAR 1 9 1996
DATE MAR 19 1996J�j
STATE OF TEXAS - -' `DS AVAIWLE
z !a.o- 8 8�. y31 -q
COUNTY OF DALLAS SOS �
T 3
BE IT REMEMBERED, at a regular meeting of the Commissioners Court of �
Dallas County, Texas, held on the 19th
day of March ,1996,
on motion made by Jim Jackson, Commissioner of District No. 1
seconded by John Wile Price C and
adopted: omnissioner of District No. 3
the following order was
WHEREAS, pursuant to Court Order 96 -034 dated January 2, 1996, Dallas County and the City
Of Coppell entered into an agreement for the reconstruction of Bethel Road fro
Grapevine Creek Bridge to 200
g , west of the Royal Lane intersection; and
WHEREAS,, the City of Co 1
additional reconatructioneon Bethel Road Commissioner of District No. 1 to
of the Royal Lane intersection as detailed in Attachment "A"; Bridge to 200 Perform
WHEREAS, the estimated total cost of the additional work is estimated jto a $9o,000.00;
00;
and
WHEREAS, the City of Coppell has placed $45,000.00 in Escrow Fund 120 - 884 -913 -7 for 50%
of the estimated cost of labor, materials and equipment for the additional work
on the Type B street.per the attached City /County Agreement; and
WHEREAS, the City of Coppell has executed the attached Cit
said work in accordance with Chapter 791 of the Texas nGovernment Code ;handzing
WHEREAS, said road being Type "B" according to the Dallas County Road and Bridge policy
as adopted in Court Order No. 84 -659 and Order Nos. 87 -2137 and 89 -416, 94-114
establishing and updating the County Road List, is eligible for County
participation.
IT IS THEREFORE ORDERED, ADJUDGED AND DECREED by the Dallas Count C
the 'commissioner of District No. 1 is hereby authorized to cooperate with
in the aforementioned work requisitioning materials as needed y Commissioners Court that
authorized and directed to execute the attached City /County Agreement.
a Co the City of Coppell
and the County Judge is hereby
DOI" OPEN COURT, this the 19th
�7
/ `) day of March
Lee -f- J ckson, County
DiAtrict 1
.� V v V C
s
'r ce, istrice 3
east A• May field, D ict
Conforms to
Commissioners
Court Policy:
en Bud Beene, P.E.
Director of Public Works
Jamll',
STATE OF TEXAS }
COUNTY OF DALLAS j
SUPPLEMENTAL
CITY COUNTY AGREEMENT
,city" the City of Co
y and the Count PPell, Texas, hereinafter called
"County ", entered into an agreement #underawhi he the Count called
reconstruct the south side of Bethel Road; from Grapevine Creek
Bridge to 200' west of the Royal Lane intersection, for an
estimated cost of $149,223.88.
This agreement was approved by the
City of Coppell on November 14
on January 2, 1996 b � 1995 and by the County of Dallas
( y Court Order No. 96 -034) The cit of
Coppell has requested that the scope of the y
to include the north side of Bethel Road, from eGrapevine rCreek
Bridge to 200' west of the Royal Lane intersection, as that section
of the roadway has been damaged by the
sewer line. The proposed work wil .construction of the sanitary
l include milling the existing
asphalt and base material, placement.of.,6 inches compacted cement
treated base and resurfacing with 2" hot mix The total estimated cost for this additio
(i.e. , $45,000 each). nal work aisl$90,000.00'.
to be borne equally by the City of Coppell and the County of Dallas
WHEREAS, Chapter 791 of the Texas Government Code, as amended,
provides authorization for local governments to enter into
interlocal contracts;
NOW; THEREFORE, THIS MEMORANDOM OF AGREEMENT is hereby made
and entered into by the City and the County upon and for the mutua
consideration stated herein; 1
WITNESSETH:
I.
COUNTY RESPONSIBILITY
1• Seek bids, administer contract and place cement treats
to state standard specifications (Item 274) or as authorized
by the City engineer.
2• Administer HMAC contract.
3. Salvage existing road materials, not to'eiceed a.
and transport to CTB contractor, depth of 1'
4. Prepare subgrade to state specifications and establish
grades as directed by the City engineer. line
5• Remove. and dispose of all road construction materials
dirt and excess CTB, such as
II.
CITY RESPONSIBILITY
1• Inform public of the work that will be done.
2• Coordinate work between sanitary sew
County' er line contractor and
3• Locate all manholes, water valves and other. utilities prior
to the time work will begin by the County.
adjustments on utilities if needed., City to make grade
4• Provide for .traffic control, lights, barricades and at for
the project.
In the event the construction costs exceed the estimated cost,
City and.'County may agree to reduce. the scope. of the work or seek
additional. funding to. complete the
be in writing and authorised in a manner cas Such agreement shall
provided by law.
IV.
.The County shall at all times exercise reasonable precautions
for the; safety of- employees and others .on or near the work and
shall comply.with all.applicable provi - lions of f ederal,.state and
municipal' safety laws.- Thar safet
their adequacy shall be the sole responsibility aofuthey County.
and
V.
Lt .is, 'agreed .that the work wi 11 not start 'until. this agreement
has been #ul;ly :executed by the City and County.
VI.
The County agrees to be responsible. for any liability damage's the County may suf f er as a - result of claims' tY or
cl j s, .. Ats against the County, including workers'1 c and , wits
claims,.. out of the performance 'of the work. and service
under ..this. agreement, or . arising. from any accident; injury or
damage, what-soevez, to any person or
of any person. (a) p persons, or t'o the property
( ) or cor orations) occurring during the performance
of this agreement ,and. caused by the .sole
its agents, offi negligence of the County,
cers and /or employees.
The "City agrees to be responsible for any liability or d
` the City may suffer: as a result of claims, demands, cos damages
judgments against ,the City, including workers' compensation or
c 1 aims.,
arising out of.the performance of the work and services under this
agreement, or arising from any accident, injury or damage,
whatsoever, to any person or persons, or to the
person g
s) or corporation(s) occurring during the property of any
this agreement and caused by the sole negliq negligence of the Cit , of
agents, officers and /or employees. Y, its
City and County agree that any such liability or damages as
stated above occurring during the performance of this agreement
caused by the joint or comparative negligence of their employees,
agents and officers shall be determined in accordance with
comparative responsibility laws of this state.
VII.
The City of Coppell, Texas, has executed this agreement
pursuant to dul aut orized City Counci
Minutes dated o�
Dallas has ex ute this Agreement The County of
Order Number 96 -504 Pu suan to The
Court
1996. , on this 19th day of March
CITY OF COPPELL
B L. z'
S
COUNTY ALLAS
By: .
Count dge