Number 07ORDER NO. 96 OQ
DATE JAN - 2 1996
STATE OF TEXAS
COUNTY OF DALLAS
COURT ORDER
COUNT 1 3
A 1D1TOR
J � z 696
1 FUNDS AV^ILABLE
tG l : 3 83 3 lw
BE IT REMEMBERED, at a regular meeting of the Commissioners Court of
Dallas County, Texas, held on the 2nd
day o f January
-,1996,
on motion made by Kenneth A. Mayfield, Commissioner of District No. 4
and
seconded by Jim Jackson, Commissioner of District No. 1
following order was adopted: the
WHEREAS, the City of Coppell has requested the Commissioner of District
No. 1 to reconstructie* Bethel Road from Grapevine Creek Bridge
to 200, west 'of the Royal Lane intersection as detailed in
Attachment "All; and
WHEREAS, the estimated total cost of this project is $149,223.88; and
WHEREAS, the City of Coppell has placed $74,611.94 in Escrow Fund 120-
.884 -913 -7 for 50* of the estimated cost of labor, materials
and equipment on the Type B street per the attached City /County
Agreement; and
WHEREAS, the City of Coppell has executed the attached City /County
Agreement authorizing said work in accordance with Chapter 791
of the Texas Government Code; and
WHEREAS, said roads being Type "B" according to the Dallas County Road
and Bridge Policy as adopted in Court Order No'. 84 -659 and
Order Nos. 87 -2137 and 89 -416, 94 -1148 establishing and
updating the County Road List, are eligible for County
participation.
IT IS THEREFORE ORDERED, ADJUDGED AND DECREED. by the Dallas Count
Commissioners Court that the Commissioner of District No. i is hereby
authorized to cooperate with the -city of Coppell in the aforementioned
work requisitioning materials as needed, and the County Judge is hereby
authorized and directed to execute the attached City /County Agreement.
DONE A OPEN COURT, this the 2nd
Lee F. (Ja
day of January 96
County Judge gatckso i rict 1 Mike Cantrell, District 2
Pric District
96nforms to
Commissioners
Court Policy:
Director^ofvPublic Works' G�% .
STATE OF TEXAS X
X
COUNTY OF DALLAS X
CITY /COUNTY AGREEMENT
WHEREAS, the City of Coppell, Texas, hereinafter called "City ",
and the County of Dallas, Texas, hereinafter called "County ",
desire to enter into an agreement whereby the County will
reconstruct Bethel Road from Grapevine Creek Bridge to 200' west
of the Royal Lane intersection for a total estimated cost of
$149,223.88. This will include milling to a depth ranging from 8"-
1', approximately 20,360 square yards of existing asphalt and base
material at $1.25 a square yard and resurfacing with 2" hot mix
asphaltic concrete per Attachment "A ". The reconstruction is
necessary because of the installation of a newly placed sanitary
sewer line.
WHEREAS, Chapter 791 of the Texas Government Code, as amended,
Provides authorization for local governments to enter into
interlocal contracts;
NOW, THEREFORE, THIS MEMORANDUM OF AGREEMENT is hereby made and
entered into by the City and the County upon and for the mutual
consideration stated herein;
WITNESSETH;
I.
COUNTY RESPONSIBILITY
1. Seek bids, administer contract and place cement treated base
to state standard specifications (Item 274) or as authorized
by the City engineer.
2. Administer HMAC contract.
3. Salvage existing road materials, not to exceed a depth of 1'
and transport to CTB contractor.
4. Prepare subgrade to state specifications and establish line
grades as directed by the city engineer.
5. Remove and dispose of all road construction materials such as
dirt and excess CTB.
II.
CITY RESPONSIBILITY
1. Inform public of the work that will be done.
2. Seek contract for installation of sanitary sewer line and
administer said contract.
3. Coordinate work between sanitary sewer line contractor and
county.
4. Locate all manholes, water valves and other utilities prior to
the time work will begin by the County. City to make grade
adjustments on utilities if needed.
5. Responsible for traffic control, lights, barricades and signs
for the project.
III.
In the event the construction costs exceed the estimated cost,
City and County may agree to reduce the scope of the work or seek
additional funding to complete the project. Such agreement shall
be in writing and authorized in a manner as provided by law.
IV.
The County shall at all times exercise reasonable precautions
for the safety of employees and others on or near the work and
shall comply with all applicable provisions of federal, state and
municipal safety laws. The safety precautions actually taken and
their adequacy shall be the sole responsibility of the County.
V.
It is agreed that the work will not start until this agreement
has been fully executed by the City and County.
VI.
The County agrees to be responsible for any liability or
damages the County may suffer as a result of claims, demands, costs
or judgments against the County, including workers' compensation
claims, arising out of the performance of the work and services
under this agreement, or arising from any accident, injury or
damage, whatsoever, to any person or persons, or to the
of any person(s) or corporation(s) occurring during the of
of this agreement and caused by the sole negligence of the County,
its agents, officers and /or employees.
The City agrees to be responsible for any liability or damages
the City may suffer as a result of claims, demands, costs or
judgments against the City, including workers' compensation claims,
arising out of the performance of the work and services under this
agreement, or arising from any accident, injury or damage,
whatsoever, to any person or persons, or to the property of any
person(s) or corporation(s) occurring during the performance of
this agreement and caused by the sole negligence of the City, its
agents, officers and /o- employees,
City and County agree that any such liability or damages as
stated above occurring during the performance of this agreement
caused by the joint or comparative negligence of their employees,
agents and officers shall be determined in accordance with
comparative responsibility laws of this state.
VII.
The City of Coppell, Texas, has executed this Agreement
Pursuant to duly authorized C'ty Council
Minutes ,Dated
execute .0 . The County of Dallas has
d this Agreement pu u t to Commissioners Court Order
ZWK Number 96 -034 on this 2nd
day of January ,
1996.
CITY COPPEL COUNTY O D LLAS
BY:
BY:�
County ud e
ATTACHMENT "A"
CITY OF COPPELL
TYPE "B" ROAD
Bethel Road 20,360 Sq. Yds.
CTB Materials
(estimated cost)
$ 36,546.50
2.0" Type "D"
HMAC 2240 Tons
@ $26.65 /Ton
59,696.00
Level Up
150 Tons
@ $26.65 /Ton
3,997.50
Ton Mile Haul
27,485 Ton Miles
@ $ 0.15 /Ton Mile
4,122.75
Equipment
22,061.69
Labor
18,498.26
Administrative
Fee (12.44% of
Labor)
2,301.18
Contract Services
(Quality Control)
2,000.00
TOTAL
$149,223.88
The total estimated cost of this project is $149,223.88. The
County's portion is $74,611.94. Of this, $42,861.13 covers the
labor and equipment cost. The County will encumber $31,750.81 to
cover the remainder of their 50% participation for this project.
The City will place $74,611.94 in an escrow account with the County
to cover 50% of the estimated cost. Upon completion of the work,
any unused escrow funds will be returned to the City after all
invoices have been satisfied.
r k . It
AGENDA REQUEST FORM
The City 1Ni Beautiful
CITY COUNCIL MEETING: November 14, 1995
ITEM CAPTION:
4
p�. bay
S
ITEM #
Discussion and consideration of approving an agreement with Dallas County to reconstruct west
Bethel Road and authorizing the Mayor to sign.
APPROVED
BY
CITY CO IL
DATE ,5"
SUBMITTED BY: Kenneth M. Griffin, P.E.
TITLE: Assistant City Manager /City Engineer INITIALS
STAFF COMMENTS:
See attached memo.
STAFF RECOMMENDATION Approval X Denial
EXPLANATION:
Staff will be available to answer questions at the Council meeting.
BUDGET AMT.$ AMT. EST.$ +/- BUD:$
FINANCIAL COMMENTS:
Funds are available for this project in the 1992 Water /Sewer CIP Account.
FINANCIAL REVIEW CITY MANAGER REVIEW:
.da Request Form - Revised 1/94 Document Name eng.01