Number 05Consideration and approval of an Interlocal Agre nient with Dallas County for the design of Sandy Lake Road
from MacArthur Blvd. to the east city liWtspd authoriling the Mayor to sign.
ROO
SUBMITTED BY:
M MM�►�
See attached memo.
STAFF REP.: Kmng4h M. C- 'Affin� P F._
City Engineer
077= REP.:
DATE:
MEMORANDUM
To: Mayor and City Council
From: Kenneth M. Griffin, P.E., City Engineer
V=0
RE: Consideration and approval of an Interlocal Agreement with Dallas County
for the design of Sandy Lake Road from MacArthur Blvd. to the east city
limits.
Date: July 13, 1993
I was recently contacted by Bud Beene, Director of Public Works, Dallas County, concerning
the referenced Ukd1bW Agreement between the City of Coppell and Dallas County. After some
research, it was noted that an BAOMW Agreement had never been entered into between the city
and county. The initial l Wd Agreement is essential for the county to proceed with the
design of Sandy Lake Road. As has been explained to me by Mr. Beene, once the project has
been designed, a supplemental Intal Agreement will be developed that addresses the
specifics of this project. The specifics could include sidewalks, brick pavers, landscaping,
upgrades of water and/or sewer lines and things of that nature. The supplemental htwdod'al
Agreement will outline the exact cost to the city and to the county. At that time, the city will
need to be in a position to pay for its share of the improvements. If the city chooses not to pay
for its share of the improvements at that time, the county would need to reconsider whether it
will continue with the construction of Sandy Lake. There is not a specific time table on Sandy
Lake Road but it is quite possible that the city will need to look at funding of their share of the
project in 1994 range when they consider any bonds to be sold for 1994. The City Attorney has
reviewed the IhW4bW Agreement and while he did have some concerns he is in agreement with
the initial inWdbW agreement.
Staff will be available to answer any question concerning this item.
INTERLOCAL CONTRACT
WHEREAS, on November 5, 1991, the voters of Dallas County voted
approval of Election Order No. 91 -1636 for the 1991
Dallas County Bond Program which includes the
authorization to issue bonds under the authority of
Article III, Sections 52 and 52e of the Texas
Constitution for the purpose of transportation
improvements within the corporate limits of the City of
Coppell , or properties owned by the City;
and
WHEREAS, in accordance with said Election Order, it is the desire
of the City of - Coppell , Texas, hereinafter
referred to as "C ty ",. and the Dallas County
Commissioners Court, hereinafter referred to as "County ",
to enter into an agreement regarding participation in the
improvement of said City's transportation system pursuant
to Article 4413 (32c) VACS, Interlocal Cooperation Act
and related Attorney General Opinions (AGO) including No.
H -1018 (1977); and
WHEREAS, Election Order No. 91 -1636 includes transportation
improvement projects, wholly or partially, within the
incorporated boundary of the City as listed in Attachment
"All.
NOW, THEREFORE, in consideration of the mutual covenants,
agreements and promises herein contained,. County and City do hereby
agree as follows:
I. City agrees as follows:
A. To execute the necessary agreements with the County
and /or Texas Department of Transportation (TxDOT) and to
make a detailed review of and approve the proposed right -
of -way alignment and construction drawings for all State
Highway, Federal Aid Urban System (FAUS) and Principal
Arterial Street System (PASS) projects within the City as
developed by the TxDOT and /or the County.
I
INTERLOCAL CONTRACT
B. To acquire rights -of -way required for designated
projects. To acquire rights -of -way for the proposed
TxDOT and other transportation construction projects
through voluntary dedication, the subdivision platting
process and /or other legal means to the maximum extent
possible and to ensure through the building permitting
process that setback requirements are imposed to limit
encroachment upon the required rights -of -way. City
hereby grants the County authority to enter into eminent
domain proceedings within the City limits on the specific
right -of -way alignment as approved by the City and
County.
C. To require all utilities located within or using the
present public right -of -way on all designated
transportation projects within City's municipal limits to
adjust and /or relocate said utilities as required by the
proposed improvement of the designated transportation
project. City shall require the adjustment and /or
relocation of utilities to be accomplished and finalized,
as expeditiously as possible, after approval of final
plans, but in no event later than six (6) months after
receiving notification in writing from County that
acquisition of additional right -of -way for the designated
project has been completed. In cases where a franchised
utility has a private right -of -way easement for its
utility and it is necessary to make adjustments by reason
of the widening or improvement of the designated project,
the County will, after submission of satisfactory right -
of -way documentation and cost estimates acceptable to the
County by the utility company, bear the actual costs for
the relocation and /or adjustment of said utility. Where
new storm drainage facilities are in conflict with City
owned water and sanitary sewer systems, and the storm
sewer design cannot be modified, the County will, after
submission of an acceptable schedule of work and cost
estimate by the City, bear the actual costs of the
necessary adjustment of City water and sewer utilities.
Except as provided herein, all costs for adjustment
and /or relocation of utilities in the public right -of -way
shall be the responsibility of the utility owner or of
the City. In the event that the utilities are not
adjusted or relocated within six (6) months after the
County's written notification is received, City will
initiate legal action to compel the adjustment or
relocation of the utilities by the utility owner or, if
2
�1
INTERLOCAL CONTRACT
necessary to prevent delays in the commencement or
prosecution of construction on the project, City will
itself adjust and relocate said utilities.
D. To provide for continuing surveillance and control of
rights -of -way to prevent the construction, placement,
storage or encroachment of any signs, personal property
or other appurtenances in the rights -of -way and, when
requested by the County or TxDOT, to take such action as
appropriate to cause any and all encroachments on the
rights -of -way to be removed prior to starting
construction of the designated projects. City will
provide for the continuing maintenance of all existing
rights -of -way, such as mowing, drainage, trash removal,
etc., during the period between acquisition and
construction.
E. To resume responsibility for maintenance of each
designated project within City's municipal limits upon
completion and acceptance of construction by the TxDOT or
by the County, regulate traffic and prevent encroachment
on the right -of -way.
F. To authorize the County or TxDOT to construct the
transportation improvement approved by the City for each
project, in accordance with the scope agreed upon by City
and County, within funding authorized. by the Election
Order.
G. To provide to TxDOT and /or County any available alignment
surveys, construction plans or other data pertinent to
the projects, and to establish in writing, prior to
commencement of project design, any supplemental
improvements desired by the City for any additional
facilities (e.g., landscaping, streetscaping, new
sidewalks) associated with the project. When these
features are requested by the City for inclusion as part
of the design and /or construction contract, the costs
shall be borne by the City. Necessary separate
agreements outlining funding participation on designated
project shall be executed by the City.
H. To make a detailed review of and approve the proposed
right -of -way alignment and construction drawings for all
designated transportation improvements within a time
period not to exceed one (1) month from transmittal to
the City by the County.
3
INTERLOCAL CONTRACT
II. County agrees as follows:
A. To provide the local government share of costs of right -
of -way acquisition associated with the development of
State Highway projects by the Texas Department of
Transportation (TxDOT) Improvement to the extent of
funding authorized by the 1991 Election Order; to provide
for the acquisition of right of way on TxDOT projects if
and when specifically requested by the TxDOT and approved
by the Commissioners Court; and to provide for the local
share of construction costs required by the TxDOT on all
State Highway projects to the extent authorized by the
Election Order, except for any and all items specifically
requested and not paid for by the TxDOT, which will be
reimbursed to the TxDOT and /or the County by the City.
B. To provide for the cost of the acquisition of any
additional right -of -way and the local share of
construction costs associated with Federal Aid Urban
Systems (FADS) projects and Principal Arterial Street
System (PASS) projects authorized by the TxDOT and the
City; provided, however, that such cost shall not exceed
the funding authorized by the 1991 Election Order. Any
additional items specifically required by the City and
not paid for by the TxDOT will be reimbursed by the City
to the County.
C. To execute the necessary agreements concerning the State
Highway, FADS and PASS projects with the TxDOT as
authorized by the Dallas County Commissioners Court and
the Election Order.
D. To provide preliminary engineering plans which will
define project details (e.g. , location, scope of work and
specific right -of -way alignment) for each improvement for
approval by the City, prior to proceeding with the final
design and any right -of -way acquisition.
E. To provide for the construction of transportation
improvements based upon design criteria conforming to
City ordinances and standards, to the extent of funding
authorized by the 1991 Election Order and Commissioners
Court. where City standards do not exist, County
standards shall be utilized. Deviations from City
standards and /or design criteria shall require prior
approval of the City.
P
INTERLOCAL CONTRACT
F. To submit final engineering plans for review and approval
by the City, at least two (2) months prior to advertising
for construction or award of a construction contract.
G. To provide for the acquisition of the necessary
additional right -of -way, on designated projects, in
accordance with minimum standard requirements and
utilizing existing public right -of -way to the maximum
extent possible.
H. To coordinate with the City any utility adjustments in
public rights -of -way and traffic control during the
construction; provided, however, that the City shall be
the responsible jurisdiction for requiring the relocation
and adjustment of utilities and jointly responsible with
the County for traffic control during construction.
I. To require all contractors to secure all necessary
permits required by the City on said construction
projects.
J. To furnish "as built" reproducible drawings of
construction plans for the permanent records of the City
upon completion and acceptance of the transportation
improvement project.
K. To transfer, by Quit Claim Deed, all rights -of -way
acquired by the County to the City.
FOR THE COUNTY OF DALLAS FOR THE CITY OF Coypell
DATE
ATTEST:
1.24.92
BY:
DATE
ATTEST:
'1
I Attachment A
OCT - 11991 ORDER NO. 91-1636
AN ORDER BY THE COMMISSIONERS COURT OF DALLAS COUNTY,
TEXAS, AMENDING AN ORDER CALLING A BOND ELECTION TO BE
HELD WITHIN SAID COUNTY, MAKING PROVISIONS FOR THE CONDUCT
OF SAID ELECTION AND OTHER PROVISIONS INCIDENT AND RELATED
TO THE PURPOSE OF THIS ORDER
THE STATE OF TEXAS §
COUNTY OF DALLAS §
\%rHEREAS, the Commissioners Court has heretofore called an election to be held on the
Sth day of November. 1991, and it is now deemed appropriate and necessary to amend such Order
calling the Election, and
WHEREAS. the meeting and term at which this Order is considered is open to the public
as required by law: and that public notice of the time, place and purpose of said meeting was given
as required by Article 6252 -17, Tex. Rev. Civ. Stat. Ann., NOW, THEREFORE.
BE IT ORDERED BY THE COMMISSIONERS COURT OF DALLAS COi:yTY,
TEXAS THAT ORDER NO. 91.1434 APPROVED ON SEPTEMBER 3, 1991 IS HEREBY
AMENDED TO READ AS FOLLOWS:
I. That an election shall be held in and throughout Dallas County, Texas on the 5th day
of November, 1991, which is one of the uniform election dates prescribed by the Texas Election
Code, as amended, at which election the following propositions shall be submitted:
PROPOSITION NQ 1
`Shall the Commissioners Court of Dallas County, Texas be authorized to issue the
bonds of said County under the authority of Article III. Sections 52 and Ste of the
Texas Constitution, in one or more series or issues, in the aggregate principal amount
of 5175.480,000, with the bonds of each such series or issue to mature serially within
not to exceed 30 years from their date, and to be sold at such prices and bear interest
at such rates as shall be determined within the discretion of the Commissioners Court
at the time of issuanm for the purpose of the construction, maintenance and
operation of macadamized, graveled or paved roads and turnpikes, or in aid thereof
throughout the County, including participating in the cost of State highway projects.
and to provide for the payment of the principal of and interest on said bonds by
levying and collecting annual ad valorem taxes in an amount sufficient to pay the
annual interest on said bonds when due and to provide a sinking fund sufficient to
pay said bonds as they mature ?"
The proceeds from the sale of said bonds are to be expended in the following estimated
amounts:
ttAs- KSa�.o�t
461 383
1988 -92 FADS PROJECT
Oak Lawn Ave. from IH 35E to Maple Ave. 2,175.000
Royal LanciM. iller Rd. from Skillman Ave. to Audelia Rd. 675,000
1988.92 TRANSIT PASS PROJECTS
Belt Line Rd. from Stetrocrest Dr. to 1H 35E 2.000.000
Centennial Blvd. from Sherman St. To Audelia Rd. 2.00.000
i
COUNTY WIDE PROJECTS
Incident Detection and Response System 4.000.000
Traffic Signal System Improvements 8.210.000
t
w
r
WM
L
r
r
r
r
THOROUGHFARE IMPROVEMENT PROJECTS IN DISTRICT 1
Intersection Improvements 8.872•
Ahra„u Rd_ from Spring valley Rd. to So. City Limits 1.295,000
Audelia Rd. from Centennial Blvd. to Buckin ham Rd. 1,000,000
Belt Line Rd. from Denton Tap-Rd to Coppell to 7.600•000
MacArthur Blvd. and /or Sandy Lake Rd. from
MacArthur to Co it E City Limits
Buckingham Rd. from Audelia Rd. /Grove Rd. to 2.300.040
Centennial Blvd
Denton Dr. & Denton Hines Conn. from Webb Chapel Rd. to
Farmers Branch City Limit
Denton,'Rossford & Denton/Hines Conn. from S.C.L.
Farmers Branch to N City Lim Farmers Branch
Keller Springs Rd. Tunnel from Midway Rd. to Dallas
North Tollway
Midway Rd. from IH 635 to Dallas County Line
O'Connor Rd. in Irving from Spur 348 (NW Hwy) to
Proposed SH 161
Regal Row from CRI & P RR to IH 35E
Sandy Lake.Rd. from Copped City Limit to Carrollton
City Limit
Sandy Lake Rd. from Dallas City Limit to Old Denton Dr
THOROUGHFARE IMPROVEMENT PROJECTS IN DISTRICT -2,
Intersection Improvements
Blackburn Rd. from Murphy Rd. to Telecom Parkway
and /or Brand Rd. in Garland from Belt Line Rd.
to Collin County Line
Bruton Rd. from Cheyenne Dr. in Dallas to IH 635
Clay Road (extension) from SH 352 to East Glen Blvd.
&4s.K2WX1 3
4.360.000
3,500.000
1.000.000
3.000.000
2.400.000
1,435,000
2.965.000
4,000.000
825.000
3,990,000
3,500.000
2,250,000
f• •
CJ !'- CJ1 -177J YJ7-1)JP9"1 f'1[UI"I 1J►'1LL1'-IJI.UI..UI'II'N.,I IU 7J7JYJ7tF0 r.YJd
. Mn O,
N.
DALLAS COUNTY
PUBLIC WORKS .
July 1, 1993
Mr. Kenneth Griffin, P.R.
City Engineer, City of Coppsll
P.O. Sox 478
Coppsll, Texas 75019
Re: Master Interlocal Agreement
Dear Mr. Griffin:
In response to your questions regarding the Master Interlocal
Agreement (NI-AL) the following comments are provided.
+ The MILA is general ih nature outlining the
division of improvements and obligations of the
County and City.
• As the specifies of each project are determined, a
supplemental ILA will be developed addressing those
issues, i.e., outlining costs for the City
requested items such as althetic amenities (brick
pavers, landscaping and such).
+ The MIL& outlines that the City will use its
franchise agreement authority to insure timely
adjustments of private utilities.
• The MILA outlines that City will adjust or relocate
their utilities to accommodate projects. It is
noted that certain utility adjustments are eligible
for reimbursement by the County, however,
betterment improvements are not eligible for
reimbursement. The County will make every effort
in its design to minimize the impact on publicly
owned utilities.
These comments hopefully address your concerns. Should you require
further clarification, please contact this Department.
Si ,
k en Beene, p. r.
Director of Public Works
ASB:jdj
ebbs.k9riffin.lot
TOTAL P.02