Number 01RE EIVED NOV 2 1 1985
r`pJNtl( p'`Oty
DALLAS COUNTY
�r °rF OF PUBLIC WORKS
November 20, 1985
Mr. H. Wayne Ginn, P.E.
City Engineer
City of Coppell
16135 Preston Road
Suite 106
Dallas, Texas 75248
Re: Belt Line Road Project No. 494 -303
(I.H. 635 to Denton Tap)
Dear Mr. Ginn:
Sssnu l
E
1836 -1986
Attached is a fully executed original of the City /County Agreement
on the referenced project, as well as a copy of Commissioners Court
Order No. 85 -1819 authorizing County participation. Prior to ap-
proval by the Commissioners Court, it was discovered that an error
had been made in designating the limits of the project in the first
paragraph of the Agreement. The Agreement originally stated that
the project extends from "S.H. 114 to Denton Tap Road" when it
should read "I.H. 635 to Denton Tap Road." The Agreement was cor-
rected prior to submission to the Court. The copy attached reflects
the intended limits, and we bring this to your attention so that
you may make whatever changes are necessary in your records to indi-
cate this amendment.
If you should have any questions in this regard, please do not
hesitate to contact me.
Sincerely,
Director of Public Works
sg
Attachments
cc: Mayor Lou Duggan
161 Commerce Dallas, Texas 75207 749 -8151
THE STATE OF TEXAS )
COUNTY OF DALLAS )
CITY /COUNTY AGREEMENT
WHEREAS, the City of Coppell, Texas, hereinafter called "City,"
and the County of Dallas, Texas, hereinafter known as "County,"
desire to enter into an agreement for the construction of paving
and storm drainage improvements in connection with the Belt Line
Road Project (I.H. 635 to Denton Tap Road) in the City of Coppell
and County of Dallas; and
WHEREAS, the Interlocal Cooperation Act, Article 4413(32c) Vernon Is
Annotated Civil Statutes, provides authorization for any local
government to contract with one or more local governments to per-
form governmental functions and services under the terms of the Act;
NOW, THEREFORE, THIS AGREEMENT is hereby made and entered into by
City and County upon and for the mutual consideration stated herein:
W I T N E S S E T H:
I.
City hereby requests County to participate in the cost of paving
and storm drainage improvements as part of the Belt Line Road Proj-
ect pursuant to Proposition No. 2 of the 1977 Dallas County Bond
Program.
II.
County hereby agrees to reimburse City for cost of construction of
the paving and storm drainage improvements in accordance with plans
and specifications approved by the County.
III.
City hereby agrees to be responsible for administration of the proj-
ect and construction contract for the improvements. City will pro-
vide copies of all plans and specifications to County prior to the
award of any contract for the construction.
IV.
County will provide funding in an amount not to exceed $700,000 for
the construction of the improvements. City will submit invoices and
supporting documentation to County for reimbursement, based upon a
prorata percentage of the County's funding and the total construction
contract amount, as costs are incurred by City until such time as the
project is completed or the County funding limit is reached. City
will be responsible for all costs required to complete the project
which are in excess of the authorized County funding.
M
City will advise County during construction of all design changes.
VI.
City hereby agrees to credit County for any decrease in quantities
of work upon completion and final acceptance of the work by City and
return to County all funds provided to City but not used for construc-
tion of paving and storm drainage improvements under this Agreement.
< � 475-
VII.
City hereby agrees to defend, indemnify and save harmless County
from any claims, demands, costs or judgments against County aris-
ing out of any negligent act or omission of City or its contractor(s)
in the performance of the work or services under this Agreement.
Executed this day of 1985, by the City of
Coppell, pursuant to City Council Resolution C1_'_'_1 and
and
by the County of Dallas pursuant to Commissioners Court Order No.
85 -1819
CITY OF COPPELL COUNTY OF DALLAS
- BY
avid Fox, Co my
` ` :'
V
N
85 1819
N 0 V 1 8 1985
At a regular meeting of the Commissioners Court of Dallas
County, Texas, held on N 0 V 1 $ 1985 , on motion made by
John Wiley Price , Commissioner of District No. 3
and seconded by Nancy E. Judy , Commissioner
of District No. 2 , the following order was adopted:
WHEREAS, the 1977 Bond Program authorized funding for partici-
pation with the City of Coppell in the construction of paving and
storm drainage improvements on Belt Line Road Project No. 494 -303
(S.H. 114 to Northlake) ; and
WHEREAS, the City of Coppell has developed a project on Belt
Line Road from I.H. 635 to Denton Tap which is eligible for County
funding participation under Project No. 303; and
WHEREAS, a City /County Agreement has been prepared on this
project which basically provides that:
a. The City will be responsible for administration of the
project and construction contract for the improvements, and
b. The County will be provided copies of plans and specifi-
cations for review and approval prior to contract award, and
C. The County's share of the costs of these improvements
will not exceed $700,000, and
d. The County will reimburse the City as costs are incurred
upon submittal of documented invoices based upon a prorata percentage
of the County's funding and the total construction contract amount;
and
T.TLT",MTT T C. t...- a : w —
M I A IQ i a
WHEREAS, the proposed agreement has been executed by the City
of Coppell and forwarded to the County of Dallas for execution by
the County Judge; and
WHEREAS, the Director of Public Works has reviewed the Agree-
ment and recommends its execution by the County.
IT IS THEREFORE ORDERED,ADJUDGED AND DECREED by the Commis-
sioners Court of Dallas County, Texas that the County Judge is here-
by authorized to execute the City /County Agreement with the City of
Coppell for the referenced improvements to Belt Line Road, and that
reimbursement to the City of Coppell, as outlined above, is authorized
from Bond Fund 494 -303 -831 -4 ($670,514.19) and from Fund 105 -1
($29,485.81).
DONE IN OPEN COURT, all members present voting.
X6Fx; County Judge
. Dist. #3
117� 1 V _
Nancy E. Ju Co i t. #2 is 7. emo , Comm. Dist.
Recommended for Approval:
. Bryan, P.E.
Direc or of Public Wor s
COUNTY ,AUDITOR
NOV 18 1985
FUNDS AVAILABLE
FUND �9d -3o3, 831 —� `�67o,Si..f.� g
FUND IOS— [
336 473