Number 30T H E - C I T Y C F DEPT: Engineering
AGENDA REQUEST FORM COPPELL
DATE: August 23, 2005
ITEM #: 8/13
T O
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ITEM CAPTION:
Consider approval of resolution authorizing the City of Coppell to enter into Amendment 01 to an Interlocal
Cooperation Agreement for Operation and Maintenance of Traffic Signals between Texas Department of
Transportation, the City of Irving and the City of Coppell as approved by City Council on June 26, 2001 to include
maintenance of the proposed traffic signal at Freeport Parkway and IH 635; and authorizing the City Manager to
execute all necessary documents associated with the amendment; and authorizing the Mayor to sign.
APPROVED BY
F. CITY COUNCIL
a
GOAL(S): ON ABOVE DATE
�a �_
EXECUTIVE SUMMARY:
Motion to Approve
Res. # 2005 - 0823.1
M - Tunnell
S - Hinojosa- Flores
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Amendment 01 to the 2001 agreement will add the maintenance responsibilities for a newly installed traffic signal
at the intersection of IH 635 and Freeport Parkway to the original agreement.
Staff will be available to answer any questions at the Council meeting.
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FINANCIAL COMMENTS:
Agenda Request Form - Revised 09/04
Document Name:# TxDot Agmt
T H E • C I T Y • O F
MEMORANDUM
TO: Mayor and City Council
FROM: Kenneth M. Griffin, P.E., Director of Engineering and Public Works
DATE: August 23, 2005
REF: Consider approval of resolution authorizing the City of Coppell to enter into Amendment
01 to an Interlocal Cooperation Agreement for Operation and Maintenance of Traffic
Signals between Texas Department of Transportation, the City of Irving and the City of
Coppell as approved by City Council on June 26, 2001 to include maintenance of the
proposed traffic signal at Freeport Parkway and IH 635; and authorizing the City Manager
to execute all necessary documents associated with the amendment; and authorizing the
Mayor to sign.
Since 2002, the City of Coppell has been in conversation with Texas Department of Transportation
(TxDOT) concerning a traffic study at the intersection of Freeport Parkway and IH 635 to determine if
traffic signals were warranted. In late 2002, TxDOT determined that the intersection of Freeport
Parkway and IH 635 met the warrants for traffic signal installation. However, TxDOT also noted that
the it would take several years to install the traffic signal. Therefore, in March 2003 TxDOT installed
stop signs at the intersection of Freeport Parkway and IH 635.
In January 2005, TxDOT forwarded a complete signal warrant study to our office for the intersection
of Freeport Parkway and IH 635. Prior to TxDOT installing the traffic signal, the issue of ongoing
maintenance needs to be resolved. The north side of the highway is in the City of Coppell; and the
south side of the highway is in the City of Irving. Because the City of Coppell is under 50,000 in
population, we are not required to maintain the traffic signals installed by TxDOT. Council may recall
that the City of Lewisville maintains the traffic signals on Denton Tap Rd. at SH 121 and the City of
Irving maintains the traffic signals on south Belt Line at IH 635.
A prior agreement for Irving to maintain the traffic signal at South Belt Line Road and IH 635 was
approved by City Council in 2001. Prior to TxDOT installing the traffic signals at Freeport Parkway
and 111635, an amendment to that original agreement needs to be approved. The amendment to the
original agreement will include the intersection of Freeport Parkway and IH 635. It will also increase
the amount paid by TxDOT to the City of Irving for the yearly maintenance of the traffic signals.
Once the amendment has been approved, TxDOT can proceed with the scheduling of the installation of
the traffic signals.
cOPPELL
YEARS IN
I9sS.zoog
Staff recommends approval of the amendment to the Interlocal Cooperation Agreement for Operation
and Maintenance of Traffic Signals and will be available to answer any questions at the Council
meeting.
COPPED&
YEARS IN
195S•2005
INTERLOCAL COOPERATION AGREEMENT FOR OPERATION
AND MAINTENANCE OF TRAFFIC SIGNALS
THE STATE OF TEXAS §
COUNTY OF TRAVIS
This Agreement is made by and through the State of Texas, acting by and through the Texas
Department of Transportation, hereinafter called "State" or "TxDOT" and the City of Coppell, a
municipal corporation, hereinafter called "City" and the City of Irving, a municipal corporation,
hereinafter called "Administrator ", acting by through their respective duly authorized officers, as
evidenced by Resolution of City and Administrator attached hereto and made a part hereof for all
purposes as Exhibit "1 ".
WITNESSETH
WHEREAS, in accordance with Texas Administrative Code, Title 43, Section 25.5, on the 27th
day of May, 1987, the State Highway and Public Transportation Commission, now the Texas
Transportation Commission, passed Commission Minute Order No. 85777, authorizing State to
install, operate and maintain traffic signals on:
(a) highway routes not designated as full control of access inside the corporate limits of cities
having a population less than 50,000 (latest Federal Census); and
(b) highways designated as full control of access in all cities; and
WHEREAS, State has been authorized to maintain certain highway routes within the City by
virtue of a Municipal Maintenance Agreement entered into on the 17`h day of February, 1995;
and
WHEREAS, TxDOT, by and through this Agreement and City, are authorizing Administrator to
supervise and be responsible for the performance, administration and maintenance of the traffic
signals located at IH 635 Frontage Roads with Belt Line Road on the State Highway System that
lie within the City in order to repair malfunctioning traffic signals and to improve traffic signal
progression within the City; and
Approved 21�,D1
INTERLOCAL COOPERATION AGREEMENT FOR OPERATION AND MAINTENANCE OF TRAFFIC SIGNAL
PAGE 1 of 7
WHEREAS, the parties hereto have the authority to enter into this Agreement pursuant to
Chapter 791, Government Code, and Chapter 221.002, Transportation Code; and
WHEREAS, TxDOT and City request Administrator to assume the responsibilities of operating
and maintaining the duties of supervising the performance of the signalized intersections,
employing personnel, if needed, and providing administrative services necessary to perform the
duties, responsibilities and obligations under this Agreement; and
WHEREAS, the payment for the performance of the services and functions is made from current
revenues available to State, and State has fairly compensated Administrator for the services and
functions performed by Administrator; and
NOW, THEREFORE, in consideration of the premises and of the mutual covenants and
agreements of the parties hereto and to be by them respectively kept and performed, as
hereinafter set forth, it is agreed as follows:
AGREEMENT
Article I - Contract Period
This Agreement becomes effective when fully executed by City, State and Administrator and
shall remain in full force for a period of one year from the date of final execution by State and
shall be automatically renewed annually for a one -year period unless modified by mutual
agreement of all parties or terminated as hereinafter provided.
Article II - Administrator's Responsibilities
State, City and Administrator agree that Administrator shall have the following responsibilities,
obligations and duties pursuant to this Agreement:
(a) Administrator shall provide a trained staff to maintain and operate the traffic signals at
intersection of 111635 Frontage Roads with Belt Line Road on the state highway system within
the jurisdictional limits of City.
INTERLOCAL COOPERATION AGREEMENT FOR OPERATION AND MAINTENANCE OF TRAFFIC SIGNAL
PAGE 2 of 7
(b) Administrator agrees that it shall maintain and operate the traffic signals in accordance
with the minimum requirements as shown on Exhibit "T' attached hereto and made a part hereof
for all purposes.
(c) Administrator shall maintain, in a log or diary, all emergency calls and routine
maintenance. At a minimum, the log(s) shall indicate the date and time of the call, the repair
performed, if any, and the name of the person or entity reporting said call. The log(s) shall be
maintained by Administrator for the duration of this Agreement.
(d) Administrator shall perform administrative activities and provide administrative service
necessary to perform this Interlocal Agreement.
(e) Administrator shall prioritize the repairs based upon the public's safety, taking into
account such criteria but not limited thereto, the order in which Administrator received the
complaint or notice and the amount of traffic at said intersections.
(f) The time of response to the traffic signal and the repairs, if any, shall be made as soon as
possible. Delays in response or repairs may be grounds for termination of this Agreement.
(g) Administrator shall submit State Form 132 Billing Statement or an invoice acceptable to
State for payment on a monthly /quarterly /annual basis for payment of services Administrator
performs under this Agreement. The amount of payment is provided in Article IV,
Compensation. An original State Form 132 or acceptable invoice and four copies shall be
submitted to the following address:
Texas Department of Transportation
Attention: Director of Transportation Operations
P. O. Box 133067
Dallas, Texas 75313 -3067
(h) Administrator shall maintain a system of records necessary to support and establish the
eligibility of all claims for payment under the terms of this Agreement. These records may be
reviewed by State at any time to substantiate the payment by State and/or determine the need for
an adjustment in the amount paid by State.
(i) Traffic signal repair that includes damage to all equipment related to the operation of the
traffic signal, caused by crashes, Act of God, negligence of any employees of the City of Irving,
its agents or representatives, that require emergency replacement of equipment shall not be
included in payments by State to Administrator. For eligibility of payment for emergency
replacement of equipment, actual costs shall be submitted to State for review and deterrnination
INTERLOCAL COOPERATION AGREEMENT FOR OPERATION AIND MAINTENANCE OF TRAFFIC SIGNAL
PAGE 3 of 7
of reimbursement eligibility. Negligence of any employee, agent or representative of the City of
Irving shall be grounds for denying reimbursement.
Article III - State's Responsibilities
State, City and Administrator agree that State shall have the following responsibilities,
obligations and duties pursuant to this Agreement:
(a) State shall pay Administrator for maintenance, operation and labor costs for the services
and functions Administrator incurs as provided in Article IV, Compensation.
(b) TxDOT shall bear the costs for all electrical power for the operation of the traffic signals
covered by this Agreement. These costs shall be billed to TxDOT from the utility companies.
(c) State shall make payments to City within thirty (30) days from receipt of City's' request
for payment provided that the request is properly prepared.
(d) Payment for the addition or deletion of a traffic signal installation shall be made by
written amendment(s) and shall be based upon the calculations as shown in Exhibit "Y'.
Article IV - Compensation
State, City and Administrator agree to the following Compensation to be paid to Administrator
pursuant to this Agreement:
(a) The maximum amount payable to Administrator by TxDOT is $ 1,126.65 per
year. Such amount paid to Administrator will fairly compensate Administrator.
(b) Calculations for the above lump sum amount shall be shown in Exhibit "Y', attached
hereto and made a part of this Agreement for maintaining and operating the traffic signal
installations covered under this Agreement.
Article V - City's Responsibilities
State, City and Administrator agree that City shall have the following responsibilities, obligations
and duties pursuant to this Agreement:
City agrees that they will cooperate with TxDOT and Administrator in Administrator's
responsibilities of the services and functions performed pursuant to this Agreement.
INTERLOCAL COOPERATION AGREEMENT FOR OPERATION AND MAINTENANCE OF TRAFFIC SIGNAL
PAGE 4 of 7
Article VI - Indemnification
The Administrator, the City and the State acknowledge that neither is the agent, servant, or
employee of the other and each is responsible for the acts and deeds, errors, and omissions of
their own employees during the performance of this Agreement. The Administrator, the City and
the State further acknowledge that nothing in this Agreement creates, grants, or assigns rights or
responsibilities to act as a joint venture, partnership, or agent one to the other. The State makes
no representation or warranty and, to the extent allowed by law, shall be held harmless for any
act, deed, error, or omission regarding maintenance, operation, accuracy, functionality, or effect
of any equipment or information.
Article VII - Termination
(a) This Agreement may be terminated by any of the following conditions:
(1) By mutual agreement and consent of all parties.
(2) By State upon thirty (30) days written notice to Administrator and City for failure
of Administrator to provide adequate maintenance and operation services for those traffic signal
installations which Administrator has agreed to maintain and operate.
(3) By State upon sixty (60) days written notice to Administrator and City that State
will assume operation and maintenance at the end of the one (1) year period of this contract.
(4) By Administrator or City upon one hundred - twenty days written notice to State.
(5) As provided hereinbefore in this Agreement.
(b) In the event this Agreement is terminated by any of the above conditions, the maintenance
and operation of the traffic signal systems shall become the responsibility of State for all City
under the 50,000 population. Any state -owned equipment being held by Administrator shall be
promptly returned within thirty (30) calendar days to State upon termination of this Agreement.
Article VIII - Subletting
Administrator shall not sublet or transfer any portion of the work under this Agreement unless
specifically approved in writing by State. All subcontractors shall include the provisions
required in this contract and shall be approved in writing by State.
INTERLOCAL COOPERATION AGREEMENT FOR OPERATION AND MAINTENANCE OF TRAFFIC SIGNAL
PAGE 5 of 7
Article IX - Subcontracts
Any subcontract for services rendered by individuals or organizations not a part of
Administrator's organization shall not be executed without prior authorization and approval of
the subcontract by State and, when federal funds are involved, the U.S. Department of
Transportation. Subcontracts in excess of $25,000 shall contain all required provisions of this
contract.
No subcontract will relieve Administrator or City of their responsibilities under this contract.
Article X - Amendments
Changes in the character, costs, provisions, attached exhibits, responsibilities or obligations
authorized herein shall be enacted by written amendment. Any amendment to this Agreement
must be executed by all parties.
Article XI - Successor and Assigns
State, City and Administrator bind themselves, successors, assigns and legal representatives to
the other party to this Agreement and the successors, assigns and legal representatives of such
other party to all covenants and provisions provided herein. Furthermore, Administrator or City
shall not assign, sublet or transfer any interests in this Agreement without the written consent of
State.
Article XII - Legal Construction
In case any one or more of the provisions contained in this Agreement shall for any reason be
held to be invalid, illegal, or unenforceable in any respect, such invalidity , illegality, or
unenforceability shall not affect any other provision thereof and this Agreement shall be
construed as if such invalid, illegal, or unenforceable provision had never been contained herein.
Article XIII - Prior Agreements Superseded
This Agreement constitutes the sole and only Agreement of the parties hereto and supersedes any
prior understanding or written or oral agreements between the parties respecting the within
subject matter.
INTERLOCAL COOPERATION AGREEMENT FOR OPERATION AND MAINTENANCE OF TRAFFIC SIGNAL
PAGE 6 of 7
IN WITNESS WHEREOF, the parties have executed multiple counterparts to effectuate this
Agreement. This Agreement becomes effective when last signed.
ADMINISTRATOR
CITY OF IRVING
By:
Printed Name
Title
Date
CITY
► i .
Printed Name
Ll
Date
ATTEST:
Executed by and approved for the Texas Transportation Commission for the purposes and effect
of activating and/or carrying out the orders, established policies or work programs by the Texas
Transportation Commission.
APPROVED:
By: t �--' —71361
Jay R. Nelson, P.E. Date
Dallas District Engineer
Attachments
Exhibit 1 Resolutions of City and Administrator
Exhibit 2 Traffic Signal Maintenance and Operation Provisions
Exhibit 3 Cost Estimate for Annual Maintenance
INTERU)CAL COOPERATION AGREEMENT FOR OPERATION AND MAINTENANCE OF TRAFFIC SIGNAL
PAGE 7 of 7
RESOLUTION OF THE CITY OF COPPELL
RESOLUTION NO. — 06 Zip.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS, AUTHORIZING THE MAYOR TO ENTER INTO AN INTERLOCAL
AGREEMENT WITH TXDOT, KNOWN AS THE 'STATE' AND THEIR
ADMINISTRATOR, KNOWN AS THE CITY OF IRVING, FOR THE OPERATION,
ADMINISTRATION AND MAINTENANCE OF THE TRAFFIC SIGNAL LOCATED AT
INTERSTATE 635 AND BELT LINE ROAD WITHIN THE CITY OF COPPELL; AND
PROVIDING AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS:
SECTION 1. That the City Council authorizes the Mayor to enter into an Interlocal
Agreement between TxDOT (Texas Department of Transportation) and their Administrator, known
as the City of Irving and the City of Coppell, for operation and maintenance of traffic signals
located at I.H. 635 and Belt Line Road within the City of Coppell, as set forth in Exhibit A, which
is attached hereto as if set forth in full.
SECTION 2. That this resolution shall take effect immediately from and after its
adoption and it is so resolved.
DULY PASSED and approved by the City Council of the City of Coppell, Texas on
this the :26* day of , 2001.
CITY OF COPPELL
Y SHEEH,�N, MAYOR
ATTEST:
LIBBY B , CITY SECRETARY
FORM:
ROBERT HAM, CITY ATTORNEY
Y I N
&hIbl. t
CITY OF IRVING
COUNCIL RESOLUTION NO. 7-12-01:2a3
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IRVING, TEXAS:
SECTION I. THAT the City Council hereby approves the attached Interlocal Cooperation
Agreement For Operation And Maintenance Of Traffic Signals between the City of
Irving and the Texas Department of Transportation, and the Mayor is authorized to
execute said agreement.
SECTION II. THAT this resolution shall take effect from and after its final date of passage, and it
is accordingly so ordered.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF IRVING,
TEXAS, this 12th day of July, A.D., 2001.
ATTOT:
J; n' e Carroll, CMC
¢i Secretary
APPROVED AS TO FORM:
David Caylor
City Attorney
JOE PUTNAM
MAYOR
REVIEWED BY:
Jim D
Assistan Traffic & Transportation Director
EXHIBIT 2
TRAFFIC SIGNAL MAINTENANCE AND OPERATION PROVISIONS
The maintaining and operating city agrees to:
1. Unless specifically noted elsewhere in this agreement, the signal timing and operational
phasing shall be the responsibility of the city.
2. Inspect the highway traffic signal system a minimum of once every 12 months and
replace burned out lamps or damaged sockets as may be required. Policd, citizen, or other
reports of burned out lamps or other damage, which could jeopardize safety, shall be
repaired or replaced as soon as possible after the report, depending on the nature of the
report. Otherwise, appropriate steps shall be taken to protect the public. The reflector
and lens should be cleaned each time a lamp is replaced. All replacement lamps shall
equal the wattage and type of the existing lamp.
3. Keep signal poles, controller pedestals, and foundations in alignment.
4. Keep signal poles and controller cabinets tight on their foundation(s) or pedestal(s).
5. Keep traffic and pedestrian signal heads aligned and properly adjusted. Repair back
plates where needed.
6. Check the controllers, conflict monitors, detector units, relays, pedestrian push buttons
and detectors a minimum of once every 12 months to ascertain that they are functioning
properly and make all necessary repairs and replacements.
7. Keep interior of controller cabinets in a neat and clean condition at all times.
8. Clean reflectors, lenses, and lamps a minimum of once every twelve months.
9. Repaint all corrosive susceptible highway traffic signal components exposed to weather
with a non -lead based paint as needed in order to maintain a well kept appearance in the
opinion of the Texas Department of Transportation's representative. Plastic signal heads
and galvanized and aluminum components are excluded.
10. Group relamp incandescent lamps of all highway traffic signal heads at the expiration of
the average rated lamp life or replace the lamps on a burn out basis.
11. Repair or replace any and all equipment that malfunctions or is damaged.
EXHIBIT 2 - MAINTAIN AND OPERATE 6 -97
TRAFFIC SIGNAL - TYPE R 1 -2
12. Provide alternate traffic control during a period of failure or when the controller must be
repaired. This may be accomplished through installation of a spare controller, placing the
intersection on flash, manually operating the controller, or manually directing traffic
through the use of proper authorities. In addition, barricades and warning signs shall be
provided in accordance with the requirements of the latest edition of the Texas Manual on
Uniform Traffic Control Devices.
13. Provide maintenance personnel trained in the maintenance of traffic signal equipment
who will be available to respond to emergency calls from authorized parties 24 hours a
day, including Saturdays, Sundays, and holidays.
14. Provide the State and local law enforcement agencies the location and respective names
and telephone numbers of individuals responsible for emergency maintenance.
15. Document routine observations during the year by trained City personnel of the traffic
signal operation at each traffic signal during various times of the day to assure fair
distribution of time for all traffic movements (phases) during varying traffic conditions.
16. Check cabinet filter a minimum of once every six months and clean if necessary. Cabinet
filter shall be replaced every two years.
17. Document all checks and corrective actions in a separate log book for each intersection.
18. In metropolitan cities where Intelligent Transportation Systems and/or incident
management systems are being implemented the signal timing will be the responsibility
of the city in cooperation with the Texas Department of Transportation.
Traffic accidents, inclement weather, special events, maintenance and construction
activities are a few of the causes of nonrecurrent congestion. Nonrecurrent congestion
often changes the normal traffic demand patterns. Effective and efficient movement of
traffic through the transportation network during periods of nonrecurrent congestion must
be considered in the design and operation of all traffic management systems, including
traffic signal systems. Priority should be given to freeway or expressway frontage roads
when nonrecurrent congestion occurs on freeway or expressway main lanes.
19. Power costs shall be billed directly to the State.
EXHIBIT 2 - MAINTAIN AND OPERATE 6 -97
TRAFFIC SIGNAL - TYPE R 2 -2
.01 M
City of Irving, Texas
Diamond Interchange Signals with two or more controllers shall be reimbursed at $1,126.65 per
intersection per year.
Calculations:
Maintenance, Relamping, & Painting
$446.13
Response Calls
$405.38
Quality Control
$173.43
Equipment Costs
$101.71
Total $1,126.65
1 -1
EXHIBIT 3 - COST
INTERLOCAL AGREEMENT 06 -01
T H E C 1 T Y O F
COFFELL
July 10, 2002
Terry Sams
Texas Department of Transportation
P.O. Box 133067
Dallas, TX 75313 -3067
Dear Mr. Sams:
The City of Coppell is requesting a traffic study at the westbound off -ramp of I -635 and
Freeport Parkway in Dallas County.
A Coppell resident has found it difficult to turn onto Freeport Parkway after exiting I-
635, especially during evening peak traffic times. He approached the City asking for
Stop Signs to be installed on Freeport Parkway at the off -ramp. Since this intersection is
within TxDOT right -of -way, I am forwarding the request to your office.
If you have any questions regarding this matter, please contact this office at 972 -304-
3679.
Sincerely,
Kenneth M. nffin, P.E.
Director of Public Works /Engineering
KC' (Tffi-T-
255 PARKWAY * P.0.80X 478 * COPPELL TX 75019 * TEL 972/462 0022 * FAX 972/304 3673
,Texas Department of Transportation
P.O. BOX 133067 • DALLAS, TEXAS 75313 -3067 • (214) 320 -6100
August 23, 2002
Control:
2374 -7
Highway:
IH 635
County:
Dallas
Mr. Kenneth M. Griggin, P.E.
Director of Public Works / Engineering
City of Coppell
P.O. Box 478
Coppell, TX 75019
Subject: Traffic Study
Dear Mr. Griffin:
Reference is made to your recent letter concerning a traffic study at IH 635
westbound ramp at Freeport Parkway in the City of Coppell.
Our Traffic Section will make the traffic study as soon as possible. When the
traffic study is complete, the results will be forwarded to your office.
s
Sincerely,
Terry Sams, P. E.
Director of Transportation Operations
An Equal Opportunity Employer
From:
To:
Date:
Subject
Judy,
"Terry Sams" <TMSAMS @dot.state.tx.us>
<Judy.Mosman @wamu.net>
12/18/02 9:29:25 AM
Re: 1635 /Freeport Parkway /Dividend Drive
We did a traffic signal study at IH 635 and Freeport Parkway and have
determined that the intersection meets traffic signal warrants. The
complication is that the north intersection is in the City of Coppell
and the south intersection is in the City of Irving. We have
forwarded our study with the recommendation for signalization to the
City of Irving since they will be responsible for signal maintenance at
the south intersection and we may ask them to also maintain the north
side as well. (The City of Coppell, being under 50,000 in population,
is not required to perform signal maintenance at this time.) Signal
operations would perform better that way. We have not yet heard from
the City of Irving. As far as street lighting, we can install
lighting on the signal poles which would help and can ask the
maintenance section to install raised reflective pavement markers on top
of the curb line of the median. This seems to help people navigate
when concrete pavement and concrete curb lines blend together. The
maintenance section of the Northwest Area Office would also be the
proper personnel to address the knocked down stop sign (item #1) and the
broken curb ( #4). 1 will forward this information to the Area office
for their handling.
Once a location has been determined to meet traffic signal warrants, it
can take as long as 12 - 18 months for a signal to be installed. This
is due to our funding constraints, design of the signal plans,
contracting the work and the actual signal installation. This process
can be expedited if either the City of Irving or the City of Coppell
want to handle funding, design and construction of the signals. Either
City could do this. They would be required to meet TxDOT design
standards and we would also provide construction inspection.
Construction costs would probably be around $100,000.
Thank you for taking the time to let me know of your concerns at this
location. Please let me know if you have any additional questions.
Sincerely,
Terry Sams, P. E.
Director of Transportation Operations
voice (214) 320 -6231
fax (214) 320 -6615
>>> "Mosman, Judy K." <Judy.Mosman @wamu.net> 12/17/02 04:13PM >>>
Terry,
Your name was given to me by Theresa Turner with the City of Coppell
as
the contact person that could help me. There are some problems at the
Iuivtdend Drive
intersection referenced above that I wanted to bring to your
attention.
1. The stop sign and the north intersection at the 1635
exit ramp has been knocked over and is laying on the ground.
2. This intersection is also in need of traffic signals.
Theresa Turner at the City of Coppell indicated that they have
previously sent a letter requesting traffic signals be installed.
Please let us know what the status of this is and if there is any
action
that we can take to help expedite it. We have added approximately 150
employees to the staff at our building located at this intersection,
and
we anticipate an increase to approximately 300 by the end of next
year.
3. There are no street lights located at this intersection
either on the north or south side, or along the overpass. It is very
difficult to see the curbs at night when trying to navigate this
intersection
4. At the south intersection, turning on the east bound
entrance to 1635, the curb is broken exposing rebar which seems as if
it
could be hazardous to someone's tires.
Please let me know if there is anything that we can do to help
facilitate resolution of these issues.
Thank you,
Judy Mosman
Facilities /Administration Manager
National Commercial Operations Center
Washington Mutual
555 Dividend Drive, Suite 150
Mailstop #35451TTX
Coppell, TX 75019
(469) 549 -5080 phone
(469) 549 -8921 fax
CC: <tturner @ci.coppell.tx.us >, <Lock.Clifford @wamu.net>
age 2
• . I
PRESS RELEASE
DATE: March 4, 2003
STOP SIGNS INSTALLED
At
FREEPORT PARKWAY AND I.H. 635
r"
e
The City of Coppell has been notified by the Texas Department
of Transportation that stop signs will be placed at the
intersection of Freeport Parkway and I.H. 635 during the week
of March 10, 2003.
The stop signs are being placed based on the results of a
warrant study performed by the Texas Department of
Transportation in response to a citizen request.
Anyone having questions concerning the installation of the
signs may call Teresa Turner in the City of Coppell
Engineering Department at 972/304 -3679 or Melanie Young
with the Texas Department of Transportation at 214/320 -6229.
...
Department of Transportation
P.O. BOX 133067 • DALLAS, TEXAS 75313 -3607 • (214) 320 -6100
January 19, 2005
Control: 2374-7 -
Highway: IH 635
Traffic Signal Study at Freeport Parkway
City of Coppell
Dallas County
Mr. Ken Griffin, P.E.
Director of Public Works and Engineering
City of Coppell
PO Box 478
Coppell, TX 75019
Dear Mr. Griffin:
We have completed the traffic signal study at the above location. We are forwarding
you a copy of the Signal Warrant Study for your review. We are also forwarding a
copy of this study to the City of Irving for their review since the EB Frontage Road is
within their city limit. Prior to making the determination that traffic signals should be
authorized at this location, we would like to jointly meet to discuss this location with
the Cities of Coppell and Irving since this decision will impact both cities.
We will contact you to set up a meeting the first week of February. Please feel free
to contact Ms. Melanie Young, P.E., at (214)320 -6229, if needed.
Sincerely,
JZA1 `fYL' ja'� Terry M. S
Sams, P.E.
Attachment Director of Transportation Operations
MBY
An -Equa./ Opperrunrty irmpio ±ie-
Texas Department of Transportation
P.O. BOX 133067 • DALLAS, TEXAS 75313 -3607 • (214) 320 -6100
July 7, 2005
Contract: 182XXM5009
Interlocal Cooperation Agreement for Operation and Maintenance of Traffic Signals
City of Coppell
Dallas County
Mr. Ken Griffin, P.E.
Director of Public Works and Engineering
City of Coppell
PO Box 478
Coppell, TX 75019
Dear Mr. Griffin:
We recently authorized a traffic signal to be installed at the intersection of IH 635
with Freeport Parkway. This intersection is in the City of Coppell; however, the City
of Irving has agreed to maintain and operate this traffic signal in addition to the
signal at the intersection of IH 635 with Belt Line Road.
We have prepared an amendment to the Interlocal Cooperation Agreement for
Operation and Maintenance of Traffic Signals between TxDOT, the City of Coppell
and the City of Irving which will allow TxDOT to reimburse the City of Irving for
maintaining this traffic signal. We are attaching three (3) copies of this amendment
for signatures by the City of Coppell. Please note, the City of Coppell will need to
prepare a new resolution to be included as Exhibit 1 to this amendment.
After these documents have been signed, please return them to us for further
execution. You will receive one fully executed counterpart for your files.
Please feel free to contact Ms. Melanie Young, P.E., at (214)320 -6229, if needed.
Attachments
Sincerely,
Mohammad H. Moabed, P.E.
Director of Transportation Operations
An Equal Opportunity Employer
T H E C 1 T Y O F
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COPPELL
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A s t
August 31, 2005
Melanie Young, P.E.
Texas Department of Transportation
P.O. Box 133067
Dallas, TX 75313 -3607
RE: Amendment #01 to Interlocal Cooperation Agreement for
Operation and Maintenance of Traffic Signals
Dear Ms. Young:
Attached are three originals of Amendment 401 to the Interlocal Agreement for
Operation and Maintenance of Traffic Signals to add the intersection of IH 635 and
Freeport Parkway. The agreement along with a resolution was approved at the
August 23rd, 2005 City Council meeting. After these documents have been signed,
please return one fully executed document for our files.
Thank you for your assistance in this matter. If you have any questions please feel
free to give me a call.
Sincerely,
Kenneth M. Griffin, P.E.
Director of Engineering/Public Works
Office 972/304 -3686
Fax 972/304 -7041
E -mail kgriffin @ci.coppell.tx.us
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YEARS 10
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255 PARKWAY * P.O.BOX 9478 * COPPELL TX 75019 * TEL 972/462 0022 * FAX 972/304 3673
Texas Department of Transportation
P.O. BOX 133067 • DALLAS, TEXAS 75313 -3607 • (214) 320 -6100
November 18, 2005
Contract: 182XXM5009
Amendment 01 to Interlocal Cooperation
Agreement for Operation and Maintenance of Traffic Signals
City of Irving
Dallas County
Mr. Ken Griffin, P.E.
City Engineer
City of Coppell
PO Box 478
Coppell, TX 75019
Dear Mr. Griffin:
We are forwarding you a fully executed Amendment 01 to the Interlocal Cooperation
Agreement for Operation and Maintenance of Traffic Signals.
Please feel free to contact Ms. Melanie Young, P.E., at (214)320 -6229, if needed.
Attachment
Sincerely,
Mohammad H. Moabed, P.E.
Director of Transportation Operations
An Equal Opportunity Employer
Contract No: 18- 2XXM5009
STATE OF TEXAS §
'OUNTY OF TRAVIS §
AMENDMENT #01
TO INERLOCAL COOPERATION AGREEMENT FOR OPERATION
AND MAINTENANCE OF TRAFFIC SIGNALS
THIS AMENDMENT IS MADE BY AND BETWEEN the State of Texas, acting through the Texas Department
of Transportation, hereinafter called the State, and the City of Coppell, a municipal corporation, hereinafter
called "City" and the City of Irving, a municipal corporation, hereinafter called "Administrator ".
WITNESSETH
WHEREAS, the State, Administrator, and the City executed a contract on July 30th of 2001 to effectuate their
agreement to operate and maintain traffic signal located at IH 635 and Beltline Road within the City; and,
WHEREAS, it has become necessary to amend that contract;
NOW THEREFORE, in consideration of the premises and of the mutual covenants and agreements of the
parties hereto, the State, Administrator, and the City do agree as follows:
AGREEMENT
Article 1. Description of Amended Items
WITNESSETH
Third Whereas paragraph under Witnesseth is amended to add the intersection of IH 635 and Freeport
Parkway for the performance, administration and maintenance of the traffic signals.
EXHIBIT 1
New revised Resolution of The City of Coppell (City) is attached hereto and made a part of this agreement.
Article II. Administrator's Responsibilities
Section (a) has been amended to add the intersection of IH635 and Freeport Parkway for Administrator to
provide trained staff to maintain and operate the traffic signal on the state highway system within the
jurisdictional limits of City.
Article IV. Compensation
Section (a) the maximum amount payable to Administrator by TxDOT has been increased from $1,126.65 to
$2,253.30 per year to include the cost of the additional intersection.
All other provisions of the original contract are unchanged and remain in full force and effect.
Article 2. Signatory Warranty
The signatories to this amendment warrant that each has the authority to enter into this agreement on behalf of
the organization they represent.
Interlocal Amendment Page 1 of 2
IN WITNESS WHEREOF, THE STATE, ADMINISTRATOR, AND THE CITY have executed triplicate
counterparts to effectuate this agreement.
ADMINISTRATOR:
THE CITY OF IRVING
Printed Name
AA or
Title
» -�
06-
Date
THE STATE OF TEXAS
Executed for the Executive Director and
approved for the Texas Transportation
Commission for the purpose and effect of
activating and /or carrying out the orders,
established policies or work programs
heretofore approved and authorized by the
Texas Transportation Commission.
r eBy:
William L. Hale, P.E.
Dallas District Engineer
/ / / '7le s"
Date
Interlocal Amendment Page 2 of 2
CITY:
THE CITY OF COPPELL
Sig atu e
Printed Name
r
Title
Date
Approve; !D- tg - �5
Resolution # io-p-
RESOLUTION OF THE CITY OF COPPELL
RESOLUTION NO. �O ` , d � 2 5,
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS, APPROVING AN AMENDMENT TO THE INTERLOCAL AGREEMENT WITH
TXDOT, KNOWN AS THE 'STATE' AND THEIR ADMINISTRATOR, KNOWN AS THE
CITY OF IRVING, FOR THE OPERATION, ADMINISTRATION AND MAINTENANCE
OF TRAFFIC SIGNALS TO INCLUDE THE TRAFFIC SIGNAL AT INTERSTATE
HIGHWAY 635 AND FREEPORT PARKWAY WITHIN THE CITY OF COPPELL; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, it has become necessary to amend the Interlocal Agreement for the operation,
administration and maintenance of traffic signals; and
WHEREAS, it is amended to add the intersection of IH 635 and Freeport Parkway for the
operation, administration and maintenance of the traffic signals.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COPPELL, TEXAS:
SECTION 1. That the City Council approves the amendment to the Interlocal
Agreement between TxDOT (Texas Department of Transportation) and their Administrator, known
as the City of Irving and the City of Coppell, for operation and maintenance of traffic signals to
include the location at IH 635 and Freeport Parkway within the City of Coppell, as set forth in
Amendment #01, which is attached hereto as if set forth in full.
SECTION 2. That this resolution shall take effect immediately from and after its
adoption and it is so resolved.
DULY P SED and approved by the City Council of the City of Coppell, Texas on
this the day of °2005.
i_-77e n
ATTEST:
APPROVE A PF: LIB Y B CITY SECRETARY ROBERT HAGER TORNEY EXHIBIT 1