Number 21T H S C I T Y • O F AGENDA REQUEST FORM
C.00OFFELL
ICY
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e x to 4 CITY COUNCIL MEETING: August 13, 2002 ITEM # 7/G
ITEM CAPTION: Consider approval of Amendment 02 to the Interlocal Cooperation Agreement for
Operation and Maintenance of Traffic Signals between the Texas Department of Transportation, City of
Lewisville and City of Coppell as approved by City Council on February 9, 1999; and authorizing the City
Manager to sign.
APPROVED BY
CITY COUNCIL
ON ABOVE DATE,
SUBMITTED BY Kenneth M. Griffin, P.E.
TITLE: Director of Engineering /Public Works
STAFF COMMENTS:
M - Tunnell
S - York
ote - 6 -0
Executive Summary:
Amendment 02 to the 1999 agreement adds maintenance responsibilities of two traffic signals in the City of
Hickory Creek to the agreement. For more information see attached memo.
'Zecommendation:
Staff recommends approval of Amendment 02 to the Interlocal Corporation Agreement for Operation and
Maintenance of Traffic Signals between TxDOT, Coppell and Lewisville. Staff will be available to answer any
questions at the Council meeting.
BUDGET AMT. $ AMT. EST. $
FINANCIAL COMMENTS:
DIR. INITIALS:
Agenda Request Form — Revised 5/00
FIN. REVIEW:
+\ -BID $
CITY MANAGER REVIEW: .�
Document Name: #eng2- IAR.doc
MEMORANDUM
FROM THE
DEPARTMENT OF ENGINEERING
To: Mayor and City Council
From: Kenneth M. Griffin, P.E., Dir. of Engineering/Public Works
Date: August 13, 2002
RE: Consider approval of Amendment 02 to the Interlocal Cooperation Agreement
for Operation and Maintenance of Traffic Signals between the Texas
Department of Transportation, City of Lewisville and City of Coppell as
approved by City Council on February 9, 1999; and authorizing the City
Manager to sign.
On February 9, 1999 City Council approved an Interlocal Cooperation Agreement transferring
the maintenance of the traffic signal at S.H. 121 and Denton Tap Road to the City of Lewisville.
When a city has a population of less than 50,000 TxDOT maintains all traffic signals located on
state highways within that city. However, in 1999 TxDOT subcontracted with the City of
Lewisville to maintain traffic signals located on state highways within the cities of The Colony,
Coppell, Corinth, Lake Dallas, Flower Mound, Hickory Creek and Highland Village. There is no
cost to the City of Coppell for the maintenance of the traffic signal at S.H. 121 and Denton Tap
Road.
The first amendment to the 1999 agreement approved by City Council in February 2001 was
necessary to remove Flower Mound from the agreement when their population exceeded 50,000
and to cover the maintenance of three additional traffic signals within the cities of The Colony
and Corinth.
This amendment is the second amendment to the 1999 agreement, which adds maintenance
responsibilities of two traffic signals in the City of Hickory Creek to the agreement.
Staff recommends approval of Amendment 02 to the Interlocal Corporation Agreement for
Operation and Maintenance of Traffic Signals between TxDOT, Coppell and Lewisville. Staff
will be available to answer any questions at the Council meeting.
"CITY OF COPPELL ENGINEERING - EXCELLENCE BY DESIGN"
AMENDMENT 02 TO INTERLOCAL COOPERATION AGREEMENT FOR
OPERATION & MAINTENANCE OF TRAFFIC SIGNAL
THE STATE OF TEXAS
COUNTY OF TRAVIS
WHEREAS, the State of Texas, acting by and through the Texas Department of Transportation, hereinafter
called, 'TxDOT' or "State" entered into Agreements with the Cities of The Colony, Coppell, Corinth, Lake Dallas,
Lewisville, and Towns of Flower Mound and Hickory Creek, municipal corporations, hereinafter called "Cities ", by
through their respective duly authorized officers, dated August 26, 1999; and
WHEREAS, the purpose of said Agreement was that the City of Lewisville would maintain and operate traffic
signal on the state highway system located on:
(a) highway routes not designated as full control of access inside the corporate limits of cities having a
population less than 50,000 (latest Federal Census); and
(b) highways designated as full control of access in all cities; and
WHEREAS, since the original execution of said Agreement on August 26, 1999, the Agreement was amended on
the 28" day of February, 2001, to delete the Town of Flower Mound and to add three new traffic signals, two in
the City of The Colony and one in the City of Corinth.
WHEREAS, Exhibit "1" of the Agreement dated August 26, 1999, designated, among others, traffic signals on FM
407 to be within the City of Highland Village; and
WHEREAS, the city boundaries for the Town of Flower Mound and the City of Highland Village are the center -line
of FM 407, and;
WHEREAS, Exhibit "1" of the Agreement dated August 26, 1999, designated, among others, traffic signals on FM
407 to be within the City of Highland Village; and
WHEREAS, the Town of Flower Mound wishes to maintain the traffic signals on FM 407 that equally lie in both
the Town of Flower Mound and the City to Highland Village; and
WHEREAS, the City of Highland Village is in agreement with the Town of Flower Mound's maintenance of these
traffic signals; and
WHEREAS, since the Agreement was amended on the 28" day of February, 2001, two new traffic signals have
been approved for installation within the City of Corinth and Town of Hickory Creek; and
WHEREAS, the parties now desire to amend said Agreement to allow the Administrator of the City of Lewisville to
maintain said traffic signals in the city at the location shown on the revised and amended Exhibit 1" attached
hereto and made a part hereof for all purposes.
AMENDMENT 02 TO INTERLOCAL COOPERATION AGREEMENT FOR OPERATION AND MAINTENANCE OF TRAFFIC SIGNAL 05116102
PAGE 1
Gl /� /o2
NOW, THEREFORE, in consideration of the premises and of the mutual covenants and agreements of the parties
hereto and to be by them respectively kept and performed, as hereinafter set forth, it is agreed to amend the
Interlocal Cooperation Agreement for Operation and Maintenance of Traffic Signals as follows:
The City of Highland Village is no longer a party to the Interlocal Cooperation Agreement
for Operation and Maintenance of Traffic Signals since all the signals on the shared city
boundary with the Town of Flower Mound will be maintained and operated by the Town
of Flower Mound.
2. All traffic signals within the City of Highland Village as shown on original Exhibit "1"
executed on August 26, 1999 and the revised Exhibit "1" of the amended Agreement
executed on February 28, 2001 are hereby deleted and the City of Highland Village is no
longer responsible in any capacity under the terms of the August 26, 1999 agreement.
Two new traffic signals located in the City of Corinth and Town of Hickory Creek will be
added to the revised and amended Exhibit 1".
The parties agree that the Administrator will maintain and operate the newly installed
traffic signal s as shown on the revised and amended Exhibit 1".
The total compensation, as set forth in Article IV Compensation, is hereby revised:
6. The maximum amount payable by TxDOT is $51,838.50 per year.
In all other respects, this Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have executed multiple counterparts to effectuate this Amendment. This
Agreement becomes effective when last signed.
ADMINISTRATOR
CITY OF LEWISVILLE
By:
City Manager
Title
June 17, 2002
Date
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AMENDMENT 02 TO INTERLOCAL COOPERATION AGREEMENT FOR OPERATION AND MAINTENANCE OF TRAFFIC SIGNAL 0511 6102
PAGE 2
CITY OF THE COLONY
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CITY OF CORINTH
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AMENDMENT 02 TO INTERLOCAL COOPERATION AGREEMENT FOR OPERATIC
PAGE 3
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TOWN OF HICKORY CREEK ...........�Y
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05116102
STATE. OF TEXAS
Executed for the Executive Director and approved for the Texas Transportation for the purpose and effect of
activating and /or carrying out the orders, established policies or work programs heretofore approved and
authorized by the Texas Transportation Commission.
By: QV, oAte'.'�'
Ja R. Ison, P.E.
Ilas istrict Engineer
Date
AMENDMENT 02 TO 1NTERLOCAL COOPERATION AGREEMENT FOR OPERATION AND MAINTENANCE OF TRAFFIC SIGNAL 0506W
PAGE 4
REVISED AND /AMENDED EXHIBIT 1
Signalized intersections on State Highways located within the City of The Colony .
SH 121 at Standridge
SH 121 at FM 423/ Crider
SH 121 at Blair Oaks
SH 121 at Paige /Plano Parkway
SH 121 at Morning Star
FM 423 at Memorial Drive
FM 423 at Cougar Alley
FM 423 at South Colony
FM 423 at North Colony
Signalized intersections on State Highways located within the City of Coppell .
SP 553( SH 121 bypass) at Denton Tap Rd
Signalized intersections on State Highways located within the Cities of Cornith,
Hickory Creek and Lake Dallas .
IH 35E at FM 2181 (Swisher)
Signalized intersections on State Highways located within the Cities of Corinth and
Hickory Creek
FM 2181 (Teasley Drive) at Hickory Creek Blvd.
FM 2181 (Teasley Drive) at Town Hall /Garrison.
FM 2181 (Teasley Drive) at Parkridge /Sycamore Bend
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