Number 17T H E • C T Y • O F
COPPELL AGENDA REQUEST FORM
T p
CITY COUNCIL MEETING: February 13, 2001 ITEM #
ITEM CAPTION:
Consider approval of an amendment to the Interlocal Cooperation Agreement for Operation and Maintenance
of Traffic Signals between the Texas Department of Transportation, City of Lewisville and City of Coppell as
approved by City Council on February 9, 1999; and authorizing the City Manager to sign.
APPROVED
BY
CITY COUNCIL
DATE I-l3 -01
SUBMITT Kenneth M. Griffin, P.E.
TI E: Director of Engineering/ blic Works
STAFF CO S:
On February 9, 1999 City Council approved an Interlocal Cooperation Agreement transferring the
maintenance of the traffic signal at S.H. 121 and Denton Tap Road to the City of Lewisville. When a city
has a population of less than 50,000 TxDOT maintains all traffic signals located on state highways within
that city. However, in 1999 TxDOT subcontracted with the City of Lewisville to maintain traffic signals
located on state highways within the cities of The Colony, Coppell, Corinth, Lake Dallas, Flower Mound,
' ' kory Creek and Highland Village. There is no cost to the City of Coppell for the maintenance of the traffic
b_,nal at S.H. 121 and Denton Tap Road.
Since the execution of the agreement in 1999, the Town of Flower Mound has exceeded 50,000 in
population. Also, since the 1999 execution three additional traffic signals have been approved for installation
within the cities of The Colony and Corinth. The amendment to the original interlocal cooperation
agreement is necessary to remove Flower Mound from the agreement and to cover the maintenance of the
three additional traffic signals. Lewisville has staff and expertise to provide for the operation and
maintenance of the traffic signals. Because of their proximity to the listed cities, they can provide a quicker
response time in emergency situations.
Staff recommends approval of the amendment to the Interlocal Corporation Agreement for Operation and
Maintenance of Traffic Signals between TxDOT, Coppell and Lewisville. Staff will be available to answer
any questions at the Council meeting.
BUDGET AMT. $ AMT. EST. $
FINANCIAL COMMENTS: V \�
DIR. INITIALS: kj FIN. REVIEW:
Agenda Request Form - Revised 5100
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CITY MANAGER REVIEW:
Document Name: #eng2
,jWTexas Department of Transportation
P.O. BOX 133067 • DALLAS, TEXAS 75313 -3607 • (214) 320 -6100
March 1, 2001
Amendment to
Interlocal Cooperation Agreement for Operation and Maintenance of Traffic Signals
City of Coppell
Dallas County
Ms. Paula Crocker
Engineering Department
City of Coppell
PO Box 478
Coppell, TX 75019
Dear Ms. Crocker:
We are forwarding you an original counterpart of the Amendment to Interlocal Corporation
Agreement for Operation and Maintenance of Traffic Signals. We appreciate your assistance in
executing this agreement in a timely manner.
Attachment
MBY
Sincerely,
Terry MI: P.E.
Director of Transportation Operations
An Equal Opportunity Employer
Agg*
Texas Department of Transportation
,r
P.O. BOX 133067 • DALLAS, TEXAS 75313 -3067 • (214) 320 -6100
January 31, 2001
Amendment to
Interlocal Cooperation Agreement for Operation and Maintenance of Traffic Signals
City of Coppell
Dallas County
Ms. Paula Crocker
Engineering Department
City of Coppell
PO Box 478
Coppell, TX 75019
Dear Ms. Crocker:
We are forwarding you a copy of an Amendment to Interlocal Corporation Agreement for
Operation and Maintenance of Traffic Signals.
If it is necessary for the City to pass a resolution prior to signing this amendment, please notify
Ms. Melanie Young, P.E., 214- 320 -6229 of the date of the subject council meeting so we may
coordinate obtaining signatures on the document. We will hand carry two (2) originals to your
city following your city council meeting. We appreciate your assistance in expediting the signing
of this amendment.
Attachment
MBY
Sincerely,
Terry P.E.
Y
Director of Transportation Operations
An Equal Opportunity Employer
Texas Department of Transportation
P.O. BOX 3067 • DALLAS, TEXAS 75221 -3067 • (214) 320 -6100
January 12, 1999
Subject: Interlocal Cooperation Agreement for Operations
and Maintenance of Traffic Signals V
Honorable Candy Sheehan.. p
Mayor, City of Coppell
PO Box 478
Coppell, TX 75019
Dear Mayor Sheehan:
We requested in September of the City of Coppell sign the attached Letter Of
Understanding re dirYg DOT transferring the maintenance and operation
responsibilities for the on- system signals in the City of Coppell to the City of Lewisville.
However, we have since determined we will need to enter into an agreement with all
parties involved for this transfer of responsibility.
We are forwarding you one copy of the agreement which will be executed by the
Administrator (City of Lewisville), followed by each respective City or Town and lastly
the State. Please review the attached document and notify us by February 1, 1999, (1) if
you have any requests for modifications and (2) if any action is required from your
council to sign this document. If no action is required, we propose to hand carry the
originals to each City or Town to expedite the signing of this document; conversely, if
action is needed by your council we would like to assist with the scheduling to expedite
the process.
Upon final execution of this document, we will forward an original counterpart to you for
your files. We will notify you of the time and date the maintenance responsibilities will
be transferred to the Administer and notify you of a person and phone number to contact
for any signal complaints or malfunctions.
We apologize for any confusion on this issue and appreciate your assistance in having this
agreement signed. If you have any questions, please contact Ms. Melanie Young, P.E.,
(214)320 -6229 or voice mail, (214)320 -4499, ext. 6229.
Sincerely,
M. 2a�
Terry M. ams, P.E.
Director of Transportation Operations
Attachments
� It a�5/� ao, 6 / /s- An Equal Opportunity Employer
AP,
Texas Department of Transportation
P.O. BOX 133067 • DALLAS, TEXAS 75313 -3067 • (214) 320 -6100
January 4, 2001
Amendment to
Interlocal Cooperation Agreement for Operation and Maintenance of Traffic Signals
City of Coppell
Dallas County
Ms. Paula Crocker
Engineering Department
City of Coppell
PO Box 478
Coppell, TX 75019
Dear Ms. Crocker:
We are forwarding you a draft copy of an Amendment to Interlocal Corporation Agreement for
Operation and Maintenance of Traffic Signals.
Please notify Ms. Melanie Young, P.E., at (214) 320 -6229 by January 25, 2001, if you have any
comments, additions, revisions or deletions to this document. We will contact you following that
date to coordinate obtaining the signatures of your city officials.
Attachments
MBY
Sincerely,
Terry M. Sams, P.E.
Director of Transportation Operations
An Equal Opportunity Employer
AMENDMENT TO INTERLOCAL COOPERATION AGREEMENT FOR
OPERATION & MAINTENANCE OF TRAFFIC SIGNAL
THE STATE OF TEXAS §
COUNTY OF TRAVIS §
WHEREAS, the State of Texas, acting by and through the Texas Department of Transportation, hereinafter
called, 'TxDOT' or "State" entered into an Agreement with the Cities of The Colony, Coppell, Corinth, Lake
Dallas, Lewisville, and Towns of Flower Mound and Hickory Creek, municipal corporations, hereinafter called
"Cities ", by and through their respective duly authorized officers, dated August 26, 1999; and
WHEREAS, the purpose of the Agreement dated August 26, 1999, was that the City of Lewisville would maintain
and operate traffic signals on the state highway system located on:
(a) highway routes not designated as full control of access inside the corporate limits of the Cities having a
population less than 50,000 (latest Federal Census); and
(b) highways designated as full control of access in the Cities; and
WHEREAS, since the execution of the Agreement dated August 26, 1999, the Town of Flower Mound has
exceeded a population of more than 50,000 according to the US Census 2000 data; and
WHEREAS, Exhibit 1" of the Agreement dated August 26, 1999, designated, among others, traffic signals within
the town limits of Flower Mound; and
WHEREAS, since the execution of the Agreement dated August 26, 1999, three new traffic signals have been
approved for installation within the cities of The Colony and Corinth; and
WHEREAS, the parties desire that the City of Lewisville, Administrator, assume operation and maintenance of
the newly installed traffic signals, as shown on revised Exhibit "1 ", attached hereto for all purposes.
NOW, THEREFORE, in consideration of the premises and of the mutual covenants and agreements of the parties
hereto and to be by them respectively kept and performed, as hereinafter set forth, it is agreed to amend the
Interlocal Cooperation Agreement for Operation and Maintenance of Traffic Signals as follows:
The Town of Flower Mound is no longer a party to the Interlocal Cooperation Agreement
for Operation and Maintenance of Traffic Signals since the population of Town of Flower
Mound exceeds 50,000 according to the US Census 2000 data results.
2. All traffic signals within the Town of Flower Mound as shown on Exhibit "1" of the original
Agreement executed on August 26, 1999 are hereby deleted.
3. The Town of Flower Mound is no longer responsible in any capacity under the terms of
the August 26, 1999 agreement.
4. Three new traffic signals indicated by an asterisk, will be added to the revised Exhibit "1 ",
two in the City of The Colony and one in the City of Corinth.
AMENDMENT TO INTERLOCAL COOPERATION AGREEMENT FOR OPERATION AND MAINTENANCE OF TRAFFIC SIGNAL PAGE I
5. The parties hereto agree that the Administrator will maintain and operate said newly
installed traffic signals has shown on the revised Exhibit "1 ".
6. The total compensation as set forth in Article IV Compensation, is hereby revised:
The maximum amount payable by TxDOT is $ 55,541.25 per year.
In all other respects, this Agreement shall remain in full force and effect without change.
IN WITNESS WHEREOF, the parties have executed multiple counterparts to effectuate this Amendment. This
Agreement becomes effective when last signed.
ADMINISTRATOR
CITY OF LEWISVILLE
By:
City Manager
Title
February 16, 2001
Date
AM kjt W-A/N
CITIES
CITY OF E COLONY
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Titl
.Date '
CITY OF HIGHLAND VILLAGE
By.
Title '�-
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Date
ATTEST:
CITY
M
Title
Date l r
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CITY OF CORINTH
By.-!S-L'
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Title
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Date ,.�',�. o99111.
ATTEST:
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EXAS
AMENDMENT TO INTERLOCAL COOPERATION AGREEMENT FOR OPERATION AND MAINTENANCE OF TRAFFIC S10NAL PAGE 2 " " " "' "'"��\"
CITY O7LAK : ALLAS
By:
Title
02-26-61
Date
STATE OF TEXAS
TOWN OF HICKORY CREEK
By:
itle
Date
TOWN OF FLOWER MOUND
Approved as to he Removal from Agreement
By:
Ve
Date
ATTEST:
Cep
Executed for the Executive Director and approved for the Texas Transportation for the purpose and effect of
activating and /or carrying out the orders, established policies or work programs heretofore approved and
authorized by the Texas Transportation Commission.
By:
J y R,. elson, P.E. Date
al a0istrict Engineer
AMENDMENT TO INTERLOCAL COOPERATION AGREEMENT FOR OPERATION AND MAINTENANCE OF TRAFFIC SIGNAL PAGE 3
REVISED EXHIBIT 1
Signalized intersections on State Highways located within the City of The Colony .
SH 121 at Standridge
SH 121 at FM 423/ Crider
SH 121 at Blair Oaks
SH 121 at Paige/Plano Parkway
SH 121 at Morning Star
FM 423 at Memorial Drive
FM 423 at Cougar Alley
FM 423 at South Colony
FM 423 at North Colony
Signalized intersections on State Highways located within the City of Coppell
SP 553( SH 121 bypass) at Denton Tap Rd
Signalized intersections on State Highways located within the Cities of Cornith, Hickory
Creek and Lake Dallas .
1H 35E at FM 2181 (Swisher)
Signalized intersections on State Highways located within the City of Cornith
FM 2181 at Parkridge /Sycamore Bend
Signalized intersections on State Highways located within the City of Highland Village.
FM 407 at Highland Village
FM 407 at Sellmeyer
FM 407 at Briar Hill
1 -1
02/14/01