Number 16rMEN 200010pro-
North Central Texas Council Of Governments
TO: Selected Members of the DATE: February 5, 2001
Cooperative Purchase of Aerial Photography
FROM: Elizabeth Zecckine
Executive Secretary
Research and Information Services
SUBJECT: Completed Contracts
Enclosed for your records is a copy of the fully executed Licensing Agreement and Authorization
Letter between the North Central Texas Council of Governments and your entity for the
cooperative purchase of aerial photography.
Should you have any questions, I can be reached at (817) 695 -9150 or via email at
Iiz@dfwinfo.com.
/ez
G C�-J
Liz ck'
616 Six Flags Drive, Centerpoint Two
P. O. Box 5888, Arlington, Texas 76005 -5888
(817) 640 -3300 FAX: 817 - 640 -7806 ® recycled paper
http://www.dfwinfo.com
FISCAL YEAR 2000 FUNDING COMMITMENT RESPONSE FORM
North Central Texas Cooperative Aerial Photography and
Elevation Contour Purchase
My entity commits to participating in the North Central Texas Cooperative Aerial Photography
and Elevation Contour Purchase and agrees to the cost -share allocation of $ 3,440.72
Description of area of participation (i.e., Dallas County; City of Arlington; City of Hurst + Y2 mile buffer,
NCTCOG grids 126.06)
City of Coppell
Comments: City limits to be supplied by City at later date.
Signature:
Jim Witt, City r
(Authorized Representative)
Date: '
Any questions r arding the program or the cost -share arrangements should be directed to John Hunt at
(817) 695-916T.
ADMINISTRATIVE CONTACT
TECHNICAL CONTACT
Name:
Mike Martin
Eddie Johnson
Title or Position:
Assistant City Engineer
GIS Coordinator
Entity:
City of Coppell
City of Coppell
Address:
255 Parkway Blvd.
255 Parkway Blvd.
Phone /Fax:
972/304 -3679
972/304 -3570
972/304 -7018
972/304 -3570
E -mail:
r
eiohnson@ci.copvell.tx.us
Description of area of participation (i.e., Dallas County; City of Arlington; City of Hurst + Y2 mile buffer,
NCTCOG grids 126.06)
City of Coppell
Comments: City limits to be supplied by City at later date.
Signature:
Jim Witt, City r
(Authorized Representative)
Date: '
Any questions r arding the program or the cost -share arrangements should be directed to John Hunt at
(817) 695-916T.
LICENSING AGREEMENT BETWEEN
THE NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS AND
WHEREAS, the North Central Texas Council of Governments ( NCTCOG) has an interest
in assisting local governments in providing information for planning, engineering, public safety,
and municipal management;
WHEREAS, the City of Coppell (Entity) wishes to have its map -based
information system include the most current digital aerial photography and /or 2 -foot contours
available and has determined that the creation of this resource provides information for a
multitude of uses throughout the Entity and thus serves a valid public purpose;
WHEREAS, the Entity requires this information to accomplish this purpose and has
determined that NCTCOG can fulfill this need, and NCTCOG is willing to reciprocate; and
NOW THEREFORE, the parties, Entity and NCTCOG, agree to the following terms and
conditions regarding the creation of digital aerial photography and /or 2 -foot Contours.
I. LICENSE AGREEMENT
The following provisions are a license agreement between NCTCOG and the Entity with respect
to data products that are identified in Attachment A.
The NCTCOG data product may be distributed to the Entity on CD -ROM or other media described
in the documentation. The Entity will need to install and operate the NCTCOG data product on
properly configured and compatible computer equipment running third party system and
application software supplied by the Entity. The Entity will also need to insure that any required
data not supplied by NCTCOG is in proper format and no other software or equipment having an
adverse impact on the NCTCOG product is present.
A. Licensed Operating Environment
(1) Operating Equipment. In exchange for monetary consideration described in the
Authorization Letter, the Entity will be granted a non - exclusive operation license to install,
store, load, execute, and display (collectively, "Use ") the NCTCOG data product on as
many local area networks and /or end -user workstations as the Entity reasonably needs in
support of its own operation (the "Licensed Operating Environment "). Any software
components of the NCTCOG data product are provided in machine - readable executable
format only.
(2) Authorized Users. Unless otherwise agreed in writing, the NCTCOG data product will
be used by Entity employees and authorized contractors only ( "Authorized Users "). A
contractor shall be deemed authorized to Use the data products by the Entity or
NCTCOG if such Use is incidental to a larger relationship between the contractor and the
Entity, and is used for purposes no greater than reasonably needed to achieve the
objectives of an actual project undertaken in connection with that relationship. The
contractor must agree in writing to be bound by the provisions of this Agreement.
AUTHORIZATION LETTER
Cooperative Aerial Photography Program
of North Central Texas
The North Central Texas Council of Governments ( NCTCOG) and City of Coppeli
(hereafter referred to as the "Licensee ") have agreed to purchase digital aerial photography and
related information as outlined in Attachment A of the Licensing Agreement. The total cost for
this license will not exceed $ 3.440.72
As execution of this Authorization Letter is considered a formal part of the Agreement and
obligates the Licensee's cost as identified above, the Licensee will submit a purchase order or
check to NCTCOG for a minimum of fifty (50) percent of its total committed amount. Final
payment will be due no more than thirty (30) days after final delivery of the product. NCTCOG
will invoice the Licensee and the Licensee shall remit the amount of the invoice to NCTCOG
within thirty (30) calendar days of receipt of the invoice. In the event that the Licensee disputes
the invoice, as soon as possible within the thirty (30) calendar day period, the Licensee shall
notify the NCTCOG Manager of Geographic Information Systems who is responsible for
executing this program. The Licensee shall make payment not less than ten (10) calendar days
upon resolution of the disputed invoice. In the event that payment of invoiced goods or services
is not received by NCTCOG within thirty (30) calendar days of receipt of the accepted invoice,
NCTCOG is authorized to charge the participant interest in accordance with the Prompt
Payment Act.
Work under this program will continue beyond September 30, 2001. However, costs for the
work program will not exceed the Licensee's cost share as agreed to in this Authorization Letter.
The undersigned, duly authorized to make such obligations, represents NCTCOG's and the
City of Coppell agreement to these provisions.
hon ed Signature
Jim Witt, City Manager
(Typed Name)
Mike Eastland, Executive Director
North Central Texas Council
Date: Date:
llgvl
LICENSING AGREEMENT BETWEEN
THE NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS AND
WHEREAS, the North Central Texas Council of Governments ( NCTCOG) has an interest
in assisting local governments in providing information for planning, engineering, public safety,
and municipal management;
WHEREAS, the City of Coppell (Entity) wishes to have its map -based
information system include the most current digital aerial photography and /or 2 -foot contours
available and has determined that the creation of this resource provides information for a
multitude of uses throughout the Entity and thus serves a valid public purpose;
WHEREAS, the Entity requires this information to accomplish this purpose and has
determined that NCTCOG can fulfill this need, and NCTCOG is willing to reciprocate; and
NOW THEREFORE, the parties, Entity and NCTCOG, agree to the following terms and
conditions regarding the creation of digital aerial photography and /or 2 -foot Contours.
I. LICENSE AGREEMENT
The following provisions are a license agreement between NCTCOG and the Entity with respect
to data products that are identified in Attachment A.
The NCTCOG data product may be distributed to the Entity on CD -ROM or other media described
in the documentation. The Entity will need to install and operate the NCTCOG data product on
properly configured and compatible computer equipment running third party system and
application software supplied by the Entity. The Entity will also need to insure that any required
data not supplied by NCTCOG is in proper format and no other software or equipment having an
adverse impact on the NCTCOG product is present.
A. Licensed Operatinq Environment
(1) Operating Equipment. In exchange for monetary consideration described in the
Authorization Letter, the Entity will be granted a non - exclusive operation license to install,
store, load, execute, and display (collectively, "Use ") the NCTCOG data product on as
many local area networks and /or end -user workstations as the Entity reasonably needs in
support of its own operation (the "Licensed Operating Environment "). Any software
components of the NCTCOG data product are provided in machine - readable executable
format only.
(2) Authorized Users. Unless otherwise agreed in writing, the NCTCOG data product will
be used by Entity employees and authorized contractors only ( "Authorized Users "). A
contractor shall be deemed authorized to Use the data products by the Entity or
NCTCOG if such Use is incidental to a larger relationship between the contractor and the
Entity, and is used for purposes no greater than reasonably needed to achieve the
objectives of an actual project undertaken in connection with that relationship. The
contractor must agree in writing to be bound by the provisions of this Agreement.
B. Permitted Uses
(1) Use of NCTCOG Products. The Entity's Authorized Users may Use the NCTCOG data
product in the Licensed Operating Environment for any use that furthers the Entity's
internal operations or in furtherance of the Entity's mission.
(2) Use of Generated Output or Other Data. Except as stated, the Entity will own all
original works of authorship it may independently create. Digital output from the Entity's
Use of the NCTCOG Data Product may be resized as desired and printed on black and
white, color printers, or map plotters. Such printed hardcopies may be distributed to the
Entity's citizens, contractors, or joint ventures in the regular course of business for their
internal use or in connection with an actual transaction. Such printed output may be
further copied, photographed, or reproduced digitally on the Internet. The Entity may
charge a fee for such hardcopy printouts that exceed the actual direct cost of production.
Without the prior written consent of NCTCOG, the Entity may not otherwise provide
copied, digitized, reproduced, transmitted or disseminated, in whole or in part, any of the
original digital data product in any form.
(3) Mandatory Copyright Notice. Any permitted printing or reproduction of output material
generated by the NCTCOG data product requires a copyright notice. As a courtesy to
the participating Entity, the copyright notice can include the Entity name.
Copyright 2001, North Central Texas Council of Governments
or
Copyright 2001, Entity Name and the North Central Texas Council of Governments
II. AFFIDAVIT OF PROHIBITED INTEREST
NCTCOG acknowledges and represents it is aware of the laws, City Charter, and City Code of
Conduct regarding prohibited interests and that the existence of a prohibited interest at any time
will render this Agreement null and void.
IN WITNESS WHEREOF, the parties have executed this Agreement on the dates
indicated below.
NORTH CENTRAL TEXAS COUNCIL
OF OVERNMENTS
Mike "astland Date
Executive Director
616 Six Flags Drive, Suite 200
Arlington, Texas 76011
2
City of Coppell
(Entity Nom)
C40ry Manager
5 Parkway Blvd.
Coppell, Texas 75019
APPROVED AS TO FORM:
ACKNOWLEDGMENT
STATE OF TEXAS
COUNTY OF TARRANT
BEFORE ME, the undersigned authority, on this day personally appeared Mike Eastland
of the North Central Texas Council of Governments, a non - profit corporation, a political
subdivision of the State of Texas, known to me to be the person whose name is subscribed to the
foregoing instrument, and acknowledged to me that he executed the same as the act and deed of
North Central Texas Council of Governments for the purposes and consideration therein
expressed and in the capacity therein stated.
GIVEN under my hand and seal of office this the A0 day o , 200 .
VERCIE PRUITT JENKINS
Notary Public, State of'I'exav
Viy C'April ion Ex{tirex FZM April 19, 2004 4j&�Jh�kk
Notary Public in anal fir the State of Texas
ACKNOWLEDGMENT
STATE OF TEXAS
COUNTY OF i la
BEFO,R� ME, the undersigned authority, on this day personally appeared
.J I� (A) I - _ , known to me to be the person whose name is subscribed to the
foregoing inst710011)v ment, and acknowledged to me that he executed the same as the act and deed of
F for the purposes and consideration therein expressed and in the
cap ity therein ted.
GIVEN under my hand and seal of office this the r � y of CtUCt r , 20�
i
Notary Public in and lor the State of Texas
3
PAULA J. CROCKER
MY COMMISSION EXPIRES
; f
O** 1T, 2004
3
ATTACHMENT A
SPECIFICATIONS FOR THE NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS DATABASE PRODUCTS
1 -FOOT RESOLUTION COLOR DIGITAL ORTHOPHOTOGRAPHY
The North Central Texas Council of Governments ( NCTCOG) will provide 1 -foot digital color orthophotography
(aerial) for contributing NCTCOG customers. The 1 -foot resolution digital aerial data product specifications are
summarized below:
Sensor Type
Aerial film camera with 6" focal length
Negative Size
9"x9"
Altitude of Capture
9,000' above mean terrain
Expected Capture Period
February 2001
Control Sources
Ground survey and airborne Global Positioning System
Scanning Resolution
15 microns
Ground Resolution
1.0 U.S. survey foot
Color Type
24 -bit natural color
Coordinate System
Texas State Plane, North Central Zone
Horizontal Datum
NAD 83
Units
U.S. survey feet
Format
TIFF or MrSID
The digital aerial will be produced using accepted photogrammetric industry practices under the supervision of Certified
Photogrammetrists and Licensed Surveyors. Digital orthophotography products are guaranteed to meet National Map
Accuracy Standards at a map scale of V = 200' (1:2,400). Photo scale is 1" = 1,500' (1:18,000). Products will be
mosaiced and color balanced to create a near seamless appearance.
DIGITAL ELEVATION MODELS AND 2 -FOOT CONTOURS
NCTCOG will provide digital elevation models (DEMs) and 2 -foot contours for contributing NCTCOG customers. The
terrain information used to generate the DEMs and contours will be captured using an airborne Light Detection and
Ranging System (LIDAR). The collection and production will conform to the following specifications:
Sensor Type
Airborne LIDAR
Altitude of Capture
8,000' above mean terrain
Expected Capture Period
November 2000 - January 2001
Control Sources
Ground survey, airborne GPS and inertial measurement
DEM Point Spacing
5 m (16')
DEM Point Accuracy
15-18 cm (6-7 ") vertical on clearly defined ground features
Contour Interval
2 feet
Coordinate System
Texas State Plane, North Central Zone
Horizontal Datum
NAD 83
Units
U.S. survey feet
DEM Format
ASCII
Contour Format
Arclnfo
The LIDAR data will be collected and processed under the supervision of Certified Photogrammetrists and Licensed
Surveyors. The raw data will be edited to remove above ground features. The DEM and contours will be interpolated
from the LIDAR data and interactively edited to create seamless, consistent coverage. Every fifth contour line will be
designated as an index and annotated. The contours are guaranteed to meet National Map Accuracy Standards at 2-
foot interval.
4
COOPERATIVE PURCHASE INSTRUCTIONS
Commitments, Areas of Interest, and Products
In some cases where Commitment Response Forms were submitted, the committed amount did not
agree with the square miles indicated on the enclosed map. (1) If your figures do not match the
information on your enclosed Commitment Response Form, (2) if you did not submit a Commitment
Response Form, or (3) if your information does not agree with the area indicated on the enclosed map
(see "Changes in Commitment...), please complete the blank Commitment Response Form, and return it
by the deadline.
If all your information is correct and there are no changes, please initial the copy of your original
Commitment Response Form and return it by the deadline.
Changes In Commitment Area of Interest and/or Products
If your area of interest covers more or less than the area indicated on the enclosed map, please include
your required boundaries as a shapefile or an Arclnfo export file when you return the enclosed forms. If
you do not have a digital file, please draw the changes in red ink on the enclosed map and return to us.
You may also enclose other paper maps showing your area of interest if you wish.
File Formats
Upon completion of the project, all files will be delivered on CD. Please specify the desired format:
DIGITAL ORTHOPHOTOGRAPHS
(You may choose both formats if needed)
% TIFF format
X Mr. SID (merged into a single file)
Payment
Please indicate and enclose the required payment:
Agency Name: City of Coppell
Purchase Order #.
_% Check #
DIGITAL CONTOURS
(Please specify only one format)
_ ArcView shapefiles
X Arclnfo cover
_ AutoCAD DXF
Microstation DGN
(NCTCOG members only. Private sector must pay with check.)
Please direct any questions regarding this process to:
John Hunt
Manager of GIS
North Central Texas Council of Governments
616 Six Flags Drive, Suite 200, Arlington, Texas 76011
Telephone: (817) 695 -9163
Fax: (817) 640 -4428
E -Mail: jmhunt @dfwinfo.com
0103 same
N b-
North Central Texas Council Of Governments
January 31, 2001
Mr. Eddie Johnson
GIS Coordinator
City of Coppell
P. O. Box 478
Coppell, TX 75019
Dear Mr. Johnson:
On behalf of the North Central Texas Council of Governments, thank you for your participation
in the cooperative digital aerial purchase project. Enclosed is a Certificate of Appreciation in
recognition of your support for this project.
Over 9,000 square miles of the region will be flown during the next year, with deliveries
beginning in July. By joining in the cooperative project, the City of Coppell benefits by obtaining
aerials at the best possible price. In addition, sharing information that has been developed
using these digital aerials can now be streamlined with other project participants providing
information services in your area. A list of participating organizations is enclosed.
Should you have any questions or concerns, please contact me at (817) 695 -9151, or via email
at bob@dfwinfo.com.
BO:ez
Enclosures
Sincerely,
Bob O'Neal
Director of Research and Information Services
616 Six Flags Drive, Centerpoint Two
P. O. Box 5888, Arlington, Texas 76005 -5888
(817) 640 -3300 FAX: 817 - 640 -7806 ® recycled paper
http://www.dfwinfo.com
Cooperative Purchase of Aerial Photography
Participants
City of Addison
City of Farmersville
North Texas Tollway Authority
City of Allen
FEC Electric
City of Palmer
City of Alvarado
City of Ferris
City of Parker
City of Arlington
Town of Flower Mound
City of Piano
City of Azle
City of Fort Worth
Piano Independent School District
City of Bedford
Fort Worth South, Inc.
City of Quinlan
City of Benbrook
City of Frisco
City of Red Oak
Benbrook Water and Sewer
City of Glenn Heights
Regional Transportation Council
Authority
City of Glen Rose
City of Richardson
Brown & Root Services
Glen Rose Independent School
City of Roanoke
City of Burleson
District
City of Rockwall
City of Caddo Mills
City of Grandview
Rockwall Central Appraisal District
City of Cedar Hill
City of Grapevine
Rockwall County
City of Celina
City of Greenville
City of Rowlett
Central Appraisal District of Collin
City of Haltom City
County
Royse City
City of Haslet
City of Cleburne
City of Sachse
City of Heath
City of Cockrell Hill
City of Sanger
Town of Highland Park
City of Colleyville
City of Sansom Park
City of Hurst
Collin County
Somervell County
Johnson County Appraisal District
City of Commerce
Tarrant County
City of Kaufman
City of Coppell
Tarrant County 9 -1 -1
City of Keller
City of Corinth
Tarrant Regional Water District
City of Kennedale
City of Dallas
City of Terrell
City of Krum
Dallas Central Appraisal District
Trinity River Authority
City of Lake Dallas
Dallas /Fort Worth International
City of Waxahachie
Airport
City of Little Elm
City of West Lake
City of Denton
City of Mansfield
City of Westworth Village
City of DeSoto
City of McKinney
City of Wylie
City Duncanville
City of McLendon - Chisholm
Ellis County Appraisal District
City of Mesquite
City of Ennis
City of Murphy
City of Euless
Navarro County
City of Fairview
City of North Richland Hills
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