Number 11� AGENDA REQUEST FORM
Tice City With A Beautiful Future
CITY COUNCIL MEETING: February 9, 1999 ITEM#_81-
ITEM CAPTION: Consider approval of entering into an Interlocal Cooperation Agreement for Operation
and Maintenance of Traffic Signals between the Texas Department of Transportation, City of Lewisville and
City of Coppell; and authorizing the Mayor to sign.
APPROVED
BY
CITY CO NCIL
DATE
SUBMITTED BY: Ken Griffin, P.E.
TITLE: Director of Engineering /Public Works
STAFF RECOMMENDS: APPROVAL
STAFF COMMENTS:
Recently, TxDOT forwarded to Coppell a letter of understanding in reference to our Municipal
Maintenance Agreement from 1995. The letter of understanding was a clarification that TxDOT would be
transferring the maintenance of the traffic light at S.H. 121 and Denton Tap Road to the City of Lewisville.
Basically, when a City has a population of less than 50,000, TxDOT maintains the traffic signals located on
state highways within that city. Lewisville has approached TxDOT about maintaining the traffic lights
gated on state highways within the City's of The Colony, Coppell, Corinth, Lake Dallas, Flower Mound,
urapevine and Highland Village.
Lewisville does have the staff and the expertise to provide this service to TxDOT. Also, because of
Lewisville's location to these cities, they can provide a quicker response in any emergency situation.
Staff recommends approval of entering into this Interlocal Cooperation Agreement for the
Maintenance of Traffic Signals between TxDOT, Coppell and Lewisville.
Staff will be available to answer any questions at the council meeting.
BUDGET AMT. $ AMT. EST. $
FINANCIAL COMMENTS:
DIR. INITIALS: % FIN. REVIEW:
+\ -BID $
CITY MANAGER REVIEW:
Agenda Request Form - Revised 1/99 Document Nam #0209992
Texas Department of Transportation
P.O. BOX 3067 • DALLAS, TEXAS 75221 -3067 • (214) 320 -6100
September 2, 1999
Interlocal Cooperation Agreement for Operation and Maintenance of Traffic Signals
City of Coppell
Dallas County
Ms. Paula Crocker
Engineering Department
City of Coppell
PO Box 478
Coppell, TX 75019
Dear Ms. Crocker:
We are forwarding you a fully executed counterpart of the Interlocal Cooperation Agreement for
Operation and Maintenance of Traffic Signals.
We will notify you under separate cover of the time and date that TxDOT will turn over
maintenance of the subject traffic signals in the City of Coppell to the City of Lewisville.
Attachments
CWC
Sincerely,
Terry M. Sams, P.E.
Director of Transportation Operations
An Equal Opportunity Employer
INTERLOCAL COOPERATION AGREEMENT FOR OPERATION
AND MAINTENANCE OF TRAFFIC SIGNALS
THE STATE OF TEXAS §
COUNTY OF TRAVIS
This Agreement is made by and through the State of Texas, acting by and through the Texas Department of
Transportation Commission, hereinafter called "State" or 'TxDOT' and the Cities of The Colony, Coppell, Corinth,
Highland Village, Lake Dallas, and Towns of Hickory Creek and Flower Mound, municipal corporations, hereinafter
called "Cities" and the City of Lewisville, a municipal corporation, hereinafter called "Administrator", acting by through
their respective duly authorized officers, as evidenced by Resolution of Cities and Administrator attached hereto and
made a part hereof for all purposes as Exhibit 'W'.
WITNESSETH
WHEREAS, in accordance with Texas Administrative Code, Title 43, Section 25.5, on the 27th day of May, 1987, the
State Highway and Public Transportation Commission, now the Texas Transportation Commission, passed Commission
Minute Order No. 85777, authorizing State to install, operate and maintain traffic signals on:
(a) highway routes not designated as full control of access inside the corporate limits of cities having a
population less than 50,000 (latest Federal Census); and
(b) highways designated as full control of access in all cities; and
WHEREAS, State has been authorized to maintain certain highway routes within cities by virtue of a Municipal
Maintenance Agreement entered into by:
(a) The City of The Colony and State on the 18th day of August, 1994; and
(b) The City of Coppell and State on the 17th day of February, 1995; and
(c) The City of Corinth and State on the 30th day of March, 1995; and
(d) The City of Lake Dallas and State on the 28th day of December, 1994; and
(e) The Town of Hickory Creek and State on the 31 st day of August, 1994; and
(f) The Town of Flower Mound and State on the 20th day of March, 1995; and
WHEREAS, State has been authorized to maintain and operate traffic signals on highway routes within cities by virtue
of a Traffic Signal Agreement, TY B, entered into by:
(a) The City of Highland Village and State on the 30th day of July, 1985; and
INTERLOCAL COOPERATION AGREEMENT FOR OPERATION AND MAINTENANCE OF TRAFFIC SIGNAL PAGE 1
WHEREAS, TxDOT maintains and operates the traffic signals on the State Highway System within Cities but currently is
not able to respond in a preferable time frame to trouble calls /malfunctions of traffic signals because of the
approximation of these Cities to the Dallas District Office of TxDOT, Traffic Signal Section located at 4777 E. Hwy. 80,
Mesquite, Texas 75150 -6643 and /or because it is often compounded with traffic congestion; TxDOT, by and through
this Agreement and Cities, are authorizing Administrator to supervise and be responsible for the performance,
administration and maintenance of the traffic signals on the State Highway System that lie within the Cities in order to
improve response time, to repair malfunctioning traffic signals and to improve traffic signal progression within the Cities;
and
WHEREAS, the parties hereto have the authority to enter into this Agreement pursuant to Chapter 791, Government
Code, and Chapter 221.002, Transportation Code, VTCA, and as approved by Exhibit "5" and authorized by the Texas
Transportation Commission by Minute Order No. 107848 , passed on 27th day of May ,199 9 ; and
WHEREAS, TxDOT and Cities request Administrator to assume the responsibilities of operating and maintaining the
duties of supervising the performance of the signalized intersections, employing personnel, if needed, and providing
administrative services necessary to perform the duties, responsibilities and obligations under this Agreement; and
WHEREAS, the payment for the performance of the services and functions is made from current revenues available to
State, and State has fairly compensated Administrator for the services and functions performed by Administrator; and
NOW, THEREFORE, in consideration of the premises and of the mutual covenants and agreements of the parties
hereto and to be by them respectively kept and performed, as hereinafter set forth, it is agreed as follows:
AGREEMENT
Article I - Contract Period This Agreement becomes effective when fully executed by Cities, State and Administrator
and shall remain in full force for a period of one year from the date of final execution by State and shall be automatically
renewed annually for a one -year period unless modified by mutual agreement of all parties or terminated as hereinafter
provided.
Article II - Administrator's Responsibilities State, Cities and Administrator agree that Administrator shall have the
following responsibilities, obligations and duties pursuant to this Agreement:
INTERLOCAL COOPERATION AGREEMENT FOR OPERATION AND MAINTENANCE OF TRAFFIC SIGNAL PAGE 2
(a) Administrator shall provide a trained staff to maintain and operate the traffic signals at locations as shown on
Exhibit 1" on the state highway system within the jurisdictional limits of Cities.
(b) Administrator agrees that it shall maintain and operate the traffic signals in accordance with the minimum
requirements as shown on Exhibit "2" attached hereto and made a part hereof for all purposes.
(c) Administrator shall maintain, in a log or diary, all emergency calls and routine maintenance. At a minimum, the
log(s) shall indicate the date and time of the call, the repair performed, if any, and the name of the person or
entity reporting said call. The log(s) shall be maintained by Administrator for the duration of this Agreement.
(d) Administrator shall perform administrative activities and provide administrative service necessary to perform this
Interlocal Agreement.
(e) Administrator shall prioritize the repairs based upon the public's safety, taking into account such criteria but not
limited thereto, the order in which Administrator received the complaint or notice and the amount of traffic at
said intersections.
(f) The time of response to the traffic signal and the repairs, if any, shall be made as soon as possible. Delays in
response or repairs may be grounds for termination of this Agreement.
(g) Administrator shall submit State Form 132 Billing Statement or an invoice acceptable to State for payment on a
monthly quarterly /annual basis for payment of services Administrator performs under this Agreement. The
amount of payment is provided in Article IV, Compensation. An original State Form 132 or acceptable invoice
and four copies shall be submitted to the following address:
Texas Department of Transportation
Attention: Director of Transportation Operations
P. 0. Box 3067
Dallas, Texas 75221 -3067
(h) Administrator shall maintain a system of records necessary to support and establish the eligibility of all claims
for payment under the terms of this Agreement. These records may be reviewed by State at any time to
substantiate the payment by State and /or determine the need for an adjustment in the amount paid by State.
(i) Traffic signal repair that includes damage to all equipment related to the operation of the traffic signal, caused
by crashes, Act of God, negligence of any employees of the City of Lewisville, its agents or representatives, that
require emergency replacement of equipment shall not be included in payments by State to Administrator. For
eligibility of payment for emergency replacement of equipment, actual costs shall be submitted to State for
review and determination of reimbursement eligibility. Negligence of any employee, agent or representative of
the City of Lewisville shall be grounds for denying reimbursement.
INTERLOCAL COOPERATION AGREEMENT FOR OPERATION AND MAINTENANCE OF TRAFFIC SIGNAL PAGE 3
Article III' - State's Responsibilities State, Cities and Administrator agree that State shall have the following
responsibilities, obligations and duties pursuant to this Agreement:
(a) State shall pay Administrator for maintenance, operation and labor costs for the services and functions
Administrator incurs as provided in Article IV, Compensation.
(b) TxDOT shall bear the costs for all electrical power for the operation of the traffic signals covered by this
Agreement. These costs shall be billed to TxDOT from the utility companies.
(c) State shall prepare or cause to be prepared the plans and specifications, advertise for bids, let the construction
contract or otherwise provide for the construction of new traffic signals and /or reconstruction of existing traffic
signals (including, at State's option, any special auxiliary equipment, interconnect and /or communication
material and equipment), and will supervise construction, reconstruction or betterment work as required by said
plans and specifications.
As the project is developed to construction stage, State will submit plans and specifications of the proposed
work to the city, wherein in the traffic signals lie, to secure its approval of the plans and specifications, and State
will secure Cities' and Administrator's consent for Administrator to maintain and operate the traffic signal prior to
awarding the contract; said City and Administrator's consent to be signified by the signatures of duly authorized
City's and Administrator's officers in the spaces provided on the title sheet of the plans containing the following
notation:
"Exhibit _ to `Interlocal Cooperation Agreement For Operation and Maintenance of Traffic Signals"; dated the
day of , 1999. Administrator, State and Cities' maintenance, operation and responsibilities
shall be as heretofore agreed to, accepted, and specified in the Agreement to which these plans are made a
part and incorporated herein by reference."
(d) All costs of construction and/or reconstruction of new and existing traffic signals will be borne by State, and
traffic signal system will remain the property of State.
(e) It is understood and agreed that it is the responsibility of State to assume equipment upgrade of State's traffic
signal system, as shown on Exhibit 1", including but not limited to, costs and equipment associated with the
Year 2000 compliance. State shall not be responsible for the Year 2000 compliance of entities not under its
control and jurisdiction such as but not limited to, utility companies. Cities and Administrator agree that State
shall not be held responsible or liable for failure of other entities to upgrade their equipment, including Year
2000 compliance that results in the failure of the signalized intersections shown on Exhibit 1" to operate
INTERLOCAL COOPERATION AGREEMENT FOR OPERATION AND MAINTENANCE OF TRAFFIC SIGNAL PAGE 4
properly. Such failure of other entities shall not be grounds for termination of this Agreement, and shall not be
considered or constituted a breach of the obligations, duties and responsibilities of State under this Agreement.
If such failures do occur, the State shall provide barricades and signs for alternate traffic control during the
period of failure.
(f) State shall make payments to Cities within thirty (30) days from receipt of Cities' request for payment provided
that the request is properly prepared.
(g) Payment for the addition or deletion of a traffic signal installation shall be made by written amendment(s) and
shall be based upon the calculations as shown in Exhibit'V'.
Article IV - Compensation State, Cities and Administrator agree to the following Compensation to be paid to
Administrator pursuant to this Agreement:
(a) The maximum amount payable to Administrator by TOOT is $ 96.271.50 per year. Such amount paid to
Administrator will fairly compensate Administrator.
(b) Calculations for the above lump sum amount shall be shown in Exhibit "3", attached hereto and made a part of
this Agreement for maintaining and operating the traffic signal installations covered under this Agreement.
Article V - Cities' Responsibilities State, Cities and Administrator agree that Cities shall have the following
responsibilities, obligations and duties pursuant to this Agreement:
(a) Cities agree that they will cooperate with TOOT and Administrator in Administrator's responsibilities of the
services and functions performed pursuant to this Agreement.
(b) Cities will, if any additional traffic signals are installed by TOOT, fulfill their respective obligations under Article
III, C.
(c) Cities, one or more, may request to the State that additional traffic signal(s) are needed in their respective
jurisdictions and specify the location thereof. If, after completing a traffic signal study, a traffic signal is
authorized by State, then the obligations, duties and responsibilities as shown in Article III above, shall become
effective.
(d) Cities agree that if one or more of the Cities wish to withdraw from this Agreement prior to the end of the one -
year expiration date, that the Agreement will not terminate the duties, obligations and responsibilities of the
remaining parties to this Agreement.
Article VI - Indemnification The Administrator, the Cities and the State acknowledge that neither is the agent,
servant, or employee of the other and each is responsible for the acts and deeds, errors, and omissions of their own
INTERLOCAL COOPERATION AGREEMENT FOR OPERATION AND MAINTENANCE OF TRAFFIC SIGNAL PAGE 5
employees during the performance of this Agreement. The Administrator, the Cities and the State further acknowledge
that nothing in this Agreement creates, grants, or assigns rights or responsibilities to act as a joint venture, partnership,
or agent one to the other. The State makes no representation or warranty and, to the extent allowed by law, shall be
held harmless for any act, deed, error, or omission regarding maintenance, operation, accuracy, functionality, or effect
of any equipment or information.
Article VII - Termination
(a) This Agreement may be terminated by any of the following conditions:
(1) By mutual agreement and consent of all parties.
(2) By State upon thirty (30) days written notice to Administrator and Cities for failure of Administrator to
provide adequate maintenance and operation services for those traffic signal installations which
Administrator has agreed to maintain and operate.
(3) By State upon sixty (60) days written notice to Administrator and Cities that State will assume operation
and maintenance at the end of the one (1) year period of this contract.
(4) By Administrator or Cities upon one hundred - twenty days written notice to State.
(5) As provided hereinbefore in this Agreement.
(6) At the time the official U. S. Population Census shows that one of the Cities' population is greater than
50,000, this Agreement shall terminate as to any City falling within this population criterion and
maintenance and operation of the traffic signals within that City shall revert back to that City.
(b) In the event this Agreement is terminated by any of the above conditions, the maintenance and operation of the
traffic signal systems shall become the responsibility of State for all Cities under the 50,000 population. Any
state -owned equipment being held by Administrator shall be promptly returned within thirty (30) calendar days
to State upon termination of this Agreement.
Article VIII - Subletting Administrator shall not sublet or transfer any portion of the work under this Agreement unless
specifically approved in writing by State. All subcontractors shall include the provisions required in this contract and
shall be approved in writing by State.
Article IX - Subcontracts Any subcontract for services rendered by individuals or organizations not a part of
Administrator's organization shall not be executed without prior authorization and approval of the subcontract by State
INTERLOCAL COOPERATION AGREEMENT FOR OPERATION AND MAINTENANCE OF TRAFFIC SIGNAL PAGE 6
and, wheri federal funds are involved, the U.S. Department of Transportation. Subcontracts in excess of $25,000 shall
contain all required provisions of this contract.
No subcontract will relieve Administrator or Cities of their responsibilities under this contract.
Article X - Amendments Changes in the character, costs, provisions, attached exhibits, responsibilities or obligations
authorized herein shall be enacted by written amendment. Any amendment to this Agreement must be executed by all
parties.
Article XI - Successor and Assigns State, Cities and Administrator bind themselves, successors, assigns and legal
representatives to the other party to this Agreement and the successors, assigns and legal representatives of such
other party to all covenants and provisions provided herein. Furthermore, Administrator or Cities shall not assign, sublet
or transfer any interests in this Agreement without the written consent of State.
Article XII - Le al Construction In case any one or more of the provisions contained in this Agreement shall for any
reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity , illegality, or unenforceability shall
not affect any other provision thereof and this Agreement shall be construed as if such invalid, illegal, or unenforceable
provision had never been contained herein.
Article XIII - Prior Agreements Superseded This Agreement constitutes the sole and only Agreement of the parties
hereto and supersedes any prior understanding or written or oral agreements between the parties respecting the within
subject matter.
INTERLOCAL COOPERATION AGREEMENT FOR OPERATION AND MAINTENANCE OF TRAFFIC SIGNAL PAGE 7
IN WITNESS WHEREOF, the parties have executed multiple counterparts to effectuate this Agreement. This
Agreement becomes effective when last signed.
CITY OF THE COLONY
By:
Title
Date
ATTE
F7-4�/
ADMINISTRATOR
CITY OF LEWISVILLE
By:
Claude King
City Manager
Title
June 9, 1999
Date
ATTEST:
\'� v�
Marty Hendri City Secretary
CITIES
Title
Tu�l E 7�3 /999
Date
ATTEST:
INTERLOCAL COOPERATION AGREEMENT FOR OPERATION AND MAINTENANCE OF TRAFFIC SIGNAL
PAGE 8
TOWN OF FLOWER MOUND
By..
Corgi Z. V Lacc-
Title
NEW i Sri
By: /
Title
Date
ATTEST:
TO N OF HICKORY CRE
By:
Ti e
Date
INTERLOCAL COOPERATION
CITY OF HIGHLAND VILLAGE
By:
Title
7-19 -11
Date
ATTEST:
S
CITY OF LA E DALLA
C%7,4 ootiA�, Le
Title
L"s-r k6
Date
ATTEST:
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C 1 T `'r C a- i T P1'Qi`'i
FOR OPERATION AND MAINTENANCE OF TRAFFIC SIGNAL
PAGE 9
STATE OF TEXAS
Executed for the Executive Director and approved for the Texas Transportation Commission for the purposes and effect
of activating and /or carrying out the orders, established policies or work programs by the Texas Transportation
Commission.
APPROVED:
By.
istrict Engineer
Z�
gi
Date
INTERLOCAL COOPERATION AGREEMENT FOR OPERATION AND MAINTENANCE OF TRAFFIC SIGNAL PAGE 10
EXHIBIT 1
Signalized intersections on State Highways located within the City of The Colony,
SH 121 at FM 423/ Crider
SH 121 at Blair Oaks
SH 121 at Paige/Plano Parkway
FM 423 at Memorial Drive
FM 423 at Cougar Alley
FM 423 at South Colony
FM 423 at North Colony
Signalized intersections on State Highways located within the City of Coppell -
SP 553( SH 121 bypass) at Denton Tap Rd
Signalized intersections on State Highways located within the Cities of Cornith Hickory
Creek and Lake Dallas .
1H 35E at FM 2181 (Swisher)
Signalized intersections on State Highways located within the City of Flower Mound .
FM 1171 at Timbercreek
FM 1171 at Kirkpatrick
FM 1171 at Morris
FM 1171 at FM 2499
FM 1171 at Churchill
FM 1171 at Glenwick
FM 1171 at Shiloh
FM 1171 at Bridlewood
FM 2499 at FM 3040
FM 2499 at Aberdeen
FM 2499 at Gerault
FM 3040 at Morris
FM 407 at Morris
FM 407 at FM 2499
Signalized intersections on State Highways located within the City of Highland Vi11aQe.
FM 407 at Highland Village
FM 407 at Sellmeyer
FM 407 at Briar Hill
1 -1
06/02/99
EXHIBIT 2
TRAFFIC SIGNAL MAINTENANCE AND OPERATION PROVISIONS
The Administrator agrees to:
1. Unless specifically noted elsewhere in this agreement, the signal timing and operational
phasing shall be the responsibility of the Administrator.
2. Inspect the highway traffic signal system a minimum of once every 12 months and
replace burned out lamps or damaged sockets as may be required. Police, citizen, or other
reports of burned out lamps or other damage, which could jeopardize safety, shall be
repaired or replaced as soon as possible after the report, depending on the nature of the
report. Otherwise, appropriate steps shall be taken to protect the public. The reflector
and lens should be cleaned each time a lamp is replaced. All replacement lamps shall
equal the wattage and type of the existing lamp.
3. Keep signal poles, controller pedestals, and foundations in alignment.
4. Keep signal poles and controller cabinets tight on their foundation(s) or pedestal(s).
5. Keep traffic and pedestrian signal heads aligned and properly adjusted. Repair back
plates where needed.
6. Check the controllers, conflict monitors, detector units, relays, pedestrian push buttons
and detectors a minimum of once every 12 months to ascertain that they are functioning
properly and make all necessary repairs and replacements.
7. Keep interior of controller cabinets in a neat and clean condition at all times.
8. Clean reflectors, lenses, and lamps a minimum of once every twelve months.
9. Repaint all corrosive susceptible highway traffic signal components exposed to weather
with a non -lead based paint as needed in order to maintain a well kept appearance in the
opinion of the Texas Department of Transportation's representative. Plastic signal heads
and galvanized and aluminum components are excluded.
10. Group relamp incandescent lamps of all highway traffic signal heads at the expiration of
the average rated lamp life or replace the lamps on a burn out basis.
11. Repair or replace any and all equipment that malfunctions or is damaged.
EXHIBIT -99
BIT 2 - MAINTAIN AND OPERATE SV 5-9
TRAFFIC SIGNAL - TYPE R 1 -2
12. Provide alternate traffic control during a period of failure or when the controller must be
repaired. This may be accomplished through installation of a spare controller, placing the
intersection on flash, manually operating the controller, or manually directing traffic
through the use of proper authorities. In addition, barricades and warning signs shall be
provided in accordance with the requirements of the latest edition of the Texas Manual on
Uniform Traffic Control Devices.
13. Provide maintenance personnel trained in the maintenance of traffic signal equipment
who will be available to respond to emergency calls from authorized parties 24 hours a
day, including Saturdays, Sundays, and holidays.
14. Provide the State and local law enforcement agencies the location and respective names
and telephone numbers of individuals responsible for emergency maintenance.
15. Document routine observations during the year by trained Administrator personnel of the
traffic signal operation at each traffic signal during various times of the day to assure fair
distribution of time for all traffic movements (phases) during varying traffic conditions.
16. Check cabinet filter a minimum of once every six months and clean if necessary. Cabinet
filter shall be replaced every two years.
17. Document all checks and corrective actions in a separate log book for each intersection.
18. In metropolitan cities where Intelligent Transportation Systems and/or incident
management systems are being implemented the signal timing will be the responsibility
of the Administrator in cooperation with the Texas Department of Transportation.
Traffic accidents, inclement weather, special events, maintenance and construction
activities are a few of the causes of nonrecurrent congestion. Nonrecurrent congestion
often changes the normal traffic demand patterns. Effective and efficient movement of
traffic through the transportation network during periods of nonrecurrent congestion must
be considered in the design and operation of all traffic management systems, including
traffic signal systems. Priority should be given to freeway or expressway frontage roads
when nonrecurrent congestion occurs on freeway or expressway main lanes.
19. Power costs shall be billed directly to the State.
EXHIBIT 2 - MAINTAIN AND OPERATE 5 -99
TRAFFIC SIGNAL - TYPE R 2 -2 LEWISVILLE
EXHIBIT 3
Maintenance for Actuated Signals shall be reimbursed at
year.
Calculations: Replace Bulbs
Replace Loops
Maintenance (hrs)
$3,702.75
(69 x 4.75) = 327.75
(1 x 375.00) = 375.00
(60 hrs x 50.00) = 3000.00
per intersection per
Flat rate for all intersections per year including: flashing beacons as advance warning for signals only.
EXHIBIT 3 - COST 1 -1 8 -96
TRAFFIC SIGNAL - TYPE R(MOD)
EXHIBIT "4"
LEWISVILLE CITY COUNCIL
REGULAR SESSION
MARCH 1, 1999 Page 12
Consideration of a Conceptual Variance to
the Lewisville Code of Ordinances, Section
6 -72(1) Regarding Deceleration Lane
Requirements on Major Traffic Carriers, as
Requested by Jerry Kissick (cont'd) (Agenda Item F -12)
MOTION: Upon a motion made by Deputy Mayor Pro Tem Durham and seconded by Mayor
Pro Tern Carey, the Council voted four (4) "ayes" and no (0) "nays" to approve a
conceptual variance to the Lewisville Code of Ordinances, Section 6 -72(1) for the
waiving of the deceleration lane requirement for this property, but to require a
wider radius for the two driveway approaches. The motion carried.
Consideration of Interlocal Cooperation
Agreement for Operation and Maintenance
of Traffic Signals with the Texas
Department of Transportation (TxDOT)
and Eight Other Customer Cities; and
Authorization for the City Manager to
Execute the Agreement
(Agenda Item F -13)
Mayor Mitchell advised that in January of 1998, TxDOT requested in a letter that the
City of Lewisville consider contracting with TxDOT for the operation and maintenance of
additional signals outside of the jurisdiction of the City of Lewisville. These signals are
currently maintained by TxDOT with many of the same problems regarding response time that
Lewisville was experiencing in 1996. The contract would include twenty -nine signals located
primarily along State Highway 121, but also include the intersection of FM 2281 and IH35E in
Lake Dallas. This contract would require letter agreements with The Colony, Highland Village,
Flower Mound, Coppell, Grapevine, Corinth, Hickory Creek, and Lake Dallas. The department
prepared a budget program for FY 98 -99 to provide the service. The City Council approved the
program. The funding for the additional employee and vehicle will be provided by the offsetting
revenue in the amount of $107,379.75 while allowing 40% of the technician's time to be spent
on City of Lewisville signals.
Mayor Mitchell advised that City staff's recommendation was that the City Council
approve the Interlocal Cooperation Agreement for operation and maintenance of traffic signals
with TxDOT and the eight other customer cities; and authorize the City Manager to execute the
agreement.
At the request of the Council, City Manager Claude King explained this proposal. He
stated that the contract with the Texas Department of Transportation provides for approximately
$107,000 worth of revenue annually to maintain these signals in the cities of Flower Mound and
Highland Village. Mr. King stated that with this funding, the City of Lewisville is able to hire an
additional staff person to perform this work. Mr. King pointed out that only about 60% of this
LEWISVILLE CITY COUNCIL
REGULAR SESSION
MARCH 1, 1999
Page 13
Consideration of Interlocal Cooperation
Agreement for Operation and Maintenance
of Traffic Signals with the Texas
Department of Transportation (TxDOT)
and Eight Other Customer Cities; and
Authorization for the City Manager to
Execute the Agreement (cont'd)
(Agenda Item F -13)
employee's time would be taken to administer to those signals. The City of Lewisville will
benefit from the rest of this position's work schedule. Mr. King stated that, in addition, the
contract does require the City of Lewisville to be responsible for the signal timing and phasing in
these other communities. Mr. King explained that issue would be handled with a specific contact
in those cities that will require designation of a employee at those cities to be in contact with the
City of Lewisville as to what changes need to be made to the signals.
MOTION: Upon a motion made by Deputy Mayor Pro Tern Durham and seconded by Mayor
Pro Tem Carey, the Council voted four (4) "ayes" and no (0) "nays" to approve an
Interlocal Cooperation Agreement for operation and maintenance of traffic signals
with the Texas Department of Transportation (TxDOT) and eight other customer
cities, those being The Colony, Highland Village, Flower Mound, Coppell,
Grapevine,Corinth, Hickory Creek, and Lake Dallas; and authorize the City
Manager to execute the agreement. The motion carried.
Consideration of an Appointment to Place
No. 3 on the Transportation Board. (Agenda Item F -14)
Mayor Mitchell advised that the resignation of Kat Pipkin has created a vacancy in Place
No. 3 on the Transportation Board.
Mayor Mitchell advised that City staff's recommendation was that the City Council
consider an appointment to fill the vacancy on the Transportation Board.
MOTION: Upon a motion made by Councilman Nowels and seconded by Councilman
Ueckert, the Council voted four (4) "ayes" and no (0) "nays" to appoint Jack L.
Rochester to Place No. 3 on the Transportation Board with a term to expire
June 30, 1999. The motion carried.
Deputy Mayor Pro Tern Durham expressed the Council's appreciation to Kat Pipkin for
her service on the board.
�zi�,pp
EXHIBIT "4"
MINUTES OF THE REGULAR SESSION OF COUNCIL
HELD ON
FEBRUARY 1, 1999
The REGULAR SESSION of the City Council of the City of The Colony, Texas was called to
order at 7:00 p.m. on the I" day of February 1999, at City Hall with the following Council roll
call:
Mary Blair Watts, Mayor
Bill Longo, Councilmember
Bemetta Henville- Shannon, Councilmember
David Stanwick, Councilmember
Al Garcia, Councilmember
John Dillard, Councilmember
Dave Kovatch, Mayor Pro -tem
Absent (arrived at 7:50 p.m.)
Present
Present
Present
Present
Present
Present
and with six present a quorum was established and the following items were addressed:
A
AND PROCLAMATIONS:
Call to Order Kovatch
Invocation — Julie Schultze, Lakeway Baptist Schultze
Pledge of Allegiance Kovatch
1.1 City Manager and Staff Reports Lambert
• Mr. Lambert asked the city attorney if it is appropriate
for the mayor to direct department directors to
participate in emergency management scenarios.
According to state law, the mayor is the Emergency
Management Director and, therefore, does have that
authority.
• All council was encouraged to attend Denton County
Day in Austin on February 22 -23, 1999.
• Councilmember Henville- Shannon asked for a
discussion of oil recycling. It will be on the February
8, 1999 meeting agenda..
1.3 Citizen Input
Mike Lynch, 4921 Roberts, addressed the issue of oil
and oil filter recycling
Richard Kuether, 4109 Driscoll, disappointed with the
conduct of the 4A board
Judy Davidson, 4109 Driscoll, council needs to make all
new appointments to the 4A board.
2.1 Consideration of approval of the minutes of the council I Hicks
meetings held December 7, 1998; January 11 and 18, 1999
1 -3
00713,
EXHIBIT 64499
Motion to approve the January 11 and 18, 1999
minutes - Dillard; second - Henville- Shannon, carried
with all ayes.
2.2 Consideration of acceptance of resignation from Jim Cottle Council
from the Parks & Recreation Board
Motion to accept the resignation — Dillard; second —
Henville- Shannon carried with all ayes.
23 Consideration of an ordinance calling an election for May Council
1, 1999 for the purpose of electing the mayor and two
Councilmembers
Motion to approve as written - Dillard; second- Henville-
Shannon, carried with all ayes.
2.4 Consideration of changing the regularly scheduled council Lambert
meeting on February 22, 1999 to February 8, 1999. due to
Denton County Day on February 22, 1999
Motion to approve as written- Dillard; second- Henville-
Shannon, carried with all ayes.
2.5 Consideration of authorizing an amendment to an InterlocaI
Pub.Hrg.
agreement with TxDOT for operation and maintenance of
1 -18 -99
traffic signals
Motion to approve as written- Dillard; second- Henville-
Shannon, carried with all ayes.
7:50 p.m. Mayor Watts arrived at the meeting.
From
1 -18 -99
2.1 Consideration of approval of the minutes of the council Hicks
meeting held December 7, 1998
Motion to approve the longer version of the minutes as
presented at the January 4b meeting- Dillard; second -
Kovatch, carried with the following vote:
Ayes — Longo, Stanwick, Garcia, Dillard, Kovatch
Work
Session
No — Henville- Shannon, Watts
1 -11 -99
1.2 Mayoral Comments Watts
• Mayor gave an overview of the TML Legislative
Briefing she attended today.
• Mayor encouraged the council to attend Denton
County Day in Austin
• The Council needs to put energy into protecting local
control
• Youth Advisory Council held first meeting. The next
meeting is February 11, 1999
• Ribbon Cutting for Morningstar Drive is February 27,
1999
• The new street signs look good
• The Mayor took the Mayor of Allen to the airport
Z3
}
f�
EXHiBrr 66499
43 IAquatic Park Review Committee I Lambert
Not discussed
4.4 I Water Meter Technology
Not discussed.
4.5 1 Other —None
Lambert
Withno further business to address, Mayor Watts adjourned the meeting at 10:35 p.m.
ATTEST:
Patti A. Hicks, TRMC, City Secretary
PROVED:
i
Mary Blair atts, Mayor
33
007163 7
Exhibit "4"
CITY OF HIGHLAND VILLAGE
RESOLUTION NO. 99-1168
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND
VMLAGE, TEXAS AUTHORIZING THE CITY MANAGER TO ENTER INTO
AN INTERLOCAL AGREEMENT WITH TxDOT, KNOWN AS THE "STATE"
AND THEIR ADMINISTRATOR, KNOWN AS THE CITY OF LEWISVILLE,
FOR THE PERFORMANCE, ADMINISTRATION AND MAINTENANCE OF
THE TRAFFIC SIGNALS LOCATED AT F.M 407 AT SELLMEYER,
BRIARHILL BOULEVARD, AND HIGHLAND VILLAGE ROAD, THAT LIE
WITHN THE CITY OF HIGHLAND VILLAGE; AND PROVIDING AN
EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HIGHLAND VIU AGE,
TEXAS:
SECTION 1. The City Council authorizes the City Manager to enter into an Interlocal
Agreement between TxDOT (Texas Department of Transportation) and their Administrator,
known as the City of Lewisville, with the. City of Highland Village, for Operation and
Maintenance of Traffic Signals located at F.M. 407 at Sellmeyer, Briarhill Boulevard and
Highland Village Road.
SECTION 2. That this Resolution shall take effect immediately from and after its
adoption and it is so resolved.
PASSED AND APPROVED by the City Council of the City of Highland Village, Texas,
this 26th day ofJ 1999.
City of Highland Village, Texas
ATTEST: APPROVED AS TO FORM AND LEGALITY:
City Secretary Shan uykendall City Attorney Mark Houser
City of Highland Village, Texas City of Highland Village, Texas
(SEAL)
ORIGINAL DOCUMENT
CITY OF HIGHLAND VILiAW
Exhibit "4"
STATE OF TEXAS
COUNTY OF DENTON
TOWN OF HICKORY CREEK
The Town Council of the Town of Hickory Creek, Texas convened in a regular monthly
meeting on March 16, 1999 at 7:00 p.m in the Council Chambers located at 8696
Stemmons Freeway. Notice of the meeting was posted as required by Title 5, Chapter
551 of the Texas Government Code. The following members were present and
constituted a quorum of members:
John Malloy, Mayor
James Clarke, Mayor Pro -Tem
Doug Miller, Councilman Place 2
Susan Terrill, Councilwoman Place 3
Mike Harrenga, Councilman Place 4
Rodney Barton, Councilman Place 5
Also in attendance were:
Kelly D'Amato, Town Secretary
Mike Milisavljevich, Public Works Director
Eddie Musgrave, Police Chief
Tiffany Haertling, Town Attorney
Mayor Malloy called the meeting to order at 6:58 p.m.
Following the Pledge of Allegiance to the U.S. Flag, Mayor Pro -Tem Clarke gave the
invocation.
Presentation of Awards:
Councilman Doug Miller presented Quinton Hatch with the Sportsman of the Year
Award.
Mayor Pro -Tem Clarke presented Warren and Rose Fata with the Citizen of the Year
Award.
Mayor Malloy requested that Town Secretary Kelly D'Amato read the proclamation
Proclaiming "April as Sexual Assault Awareness Month. ",
Visitors/Citizens Forum:
Karen Clarke, 1 Royal Oaks stated that she would like to see the Town of Hickory Creek
get a community center.
Exhibit 114"
Town Council Meeting Minutes
March 16, 1999
Page 3
-%%► -- %- unsiaer ana Act on an ordi
the hereinafter described Territory
"A" beine a 14.95 acre tract of land
No. 1220. Denton County, Texas
Motion made by Councilman Miller to approve the ordinance of the Town of Hickory
Creek annexing the hereinafter described Territory to the Town of Hickory Creek, Texas,
Exhibit "A" being a 14.95 acre tract of land situated in the H.H. Swisher Survey, Abstract
No. 1220, Denton County, Texas. Motion seconded by Councilman Barton.
Ayes: Councilman Clarke, Councilman Miller, Councilwoman Terrill, Councilman
Harrenga and Councilman Barton
Noes: None
Motion Carried
2(d) -- Consider and Act on paving off the public works tractor.
Motion made by Councilman Miller to approve paying off the John Deere 5410 tractor,
520 loader, backhoe and mower not to exceed $21,000.00 dollars. Motion seconded by
Councilman Clarke.
Ayes: Councilman Clarke, Councilman Miller, Councilwoman Terrill, Councilman
Harrenga and Councilman Barton
Noes: None
Motion Carried
2(e) — Consider and Act on a city annex trailer or adding on to Town Hall.
Motion made by Councilman Miller to table until the next special called session. Motion
seconded by Councilman Harrenga.
Ayes: Councilman Clarke, Councilman Miller, Councilwoman Terrill, Councilman
Harrenga and Councilman Barton
Noes: None
Motion Carried
&,i, — ..vu aer ana Act on a nominating a
the Denton Central Appraisal Review Board
Motion made by Councilman Miller to deny nominating a candidate for possible
appointment to the Denton Central Appraisal Review Board. Motion seconded by
Councilman Clarke.
Exhibit 114"
Town Council Meeting Minutes
March 16, 1999
Page 5
Ayes: Councilman Clarke, Councilman Miller, Councilwoman Terrill, Councilman
Harrenga and Councilman Barton
Noes: None
Motion Carried
2(k) — Consider and Act on a policy regarding employee evaluations.
Motion made by Councilman Harrenga to approve the revised policy
evaluations as rewritten. Motion seconded by Councilwoman Terrill Councilman Miner
abstained.
Ayes: Councilman Clarke, Councilwoman Terrill, Councilman Harrenga and Councilman
Barton
Noes: None
Motion Carried
Item 3 — Executive Session: In accordance with Title 5; Chapter 551.074 of the
Government Code, the Hickory Creek Town Council convened into Executive Session at
8:20 p.m., in order to discuss matters pertaining to the following:
a. Personnel Matters
1. Employee Evaluations
a. Court Clerk
b. Police Chief
C. Public Works Director
d. Town Secretary
Item 4 — Reconvene to Regular Session:
Mayor Malloy reconvened the regular session of the Hickory Creek Town Council at
approximately 8:45 p.m.
Motion made by Councilman Clarke to approve and honor the commitment we made at
the last budget to give him a raise after 6 months that was bud g" "that time, Motion
seconded by Councilman Muller. .,_.
Ayes: Councilman Clarke, Councilman Miller, Councilwoman` Terrill, Councilman
Harrenga and Councilman Barton
Noes: None
Motion Carried
No other action was taken.
RESOLUTION NO. O S 12 9 C1. \
A RESOLUTION OF THE
D CITY COUNCIL OF THE CITY OF LAom- IC
,TEXAS, AUTHORIZING THE CITY MANAGER TO ENTER
INTO AN INTERLOCAL AGREENJEENTT WITH TzDOT, KNOWN AS THE
` STATE' AND THEIR ADM7Ni5- tR��TOR, 'G'OWN AS THE CITY OF
LEWLSVII,LE, FOR THE PERFORMANCE, ADMINISTRATION AL
MAB'47TNANCE OF THE TRAFFIC SIGNAL LOCATED AT SWISHER
ROAD AND INTERSTATE 35 EAST SERVICE ROAD WrrEaN TTM CITY
OF LAKE DALLAS; AND PROVIDING AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CTTY'COUNCIL, OF THE CITY OF LAKE DALLAS, TEXAS:
SECTION 1. The City Council authorizes the City }tanager to enter into an Interiocal
Agreement between TaDOT (Texas Department of Transportation) and their Administrator, known
as the City of Lewisville, with the City of Lake Dallas, for operation and maintenance of traffic
signal located at Swisher Road and Interstate 35 East in the City of Lake Dallas.
SECTION 2. That this resolution shall take effect immediately from and after its
adoption and it is so resolved.
/Z PASSED AND APPROVED by the City Council of the City of Lake Dallas, Texas. this
day of �lygq,
S ohr
Mayor
City of Lake Dallas
,7d
L0�
Beverly Luc
City Secretary
``�puunUrpq
DA<<9f'-
U Cn=
Exhibit 4
XHIBIT 4
Co . ll Texas PPe, s 75019
he City With A Beautiful Future 972- 462-0022
D. BOX 478
%OPPELL,TEXAS 75019
CERTMCATE OF CITY SECRETARY
STATE OF TEXAS §
COUNTY OF DALLAS §
CITY OF CO"ELL §
I I-Wy ML the undersigned, Interim City Secretary of Coppell, Tams, a municipal
corporation, in the performance of the functions of my office, hereby certify that the
attached document is a true and correct copy of the Minutes of the City Council Meeting
held on February 9, 1999, and that I am the lawful possessor, and have custody of the
City records.
Witness my hand and seal of office at my office in Coppell, Texas, this the 66L day of July,
1999.
901 /
w u :w
1 -4
The City Council of the City of Coppell met in Regular Called Session on TueSday
Bo�ilievard,' 1Cll�1asP. Thefotll �� Chambers of Town Centey 255 Parkwaq
owing were present
1 . L:wl 1 � •
i. 1 i i w i• • :+ u
�'• w • ILw It,aii • :1
t' ' - is •
1, 4W tuali • a
. ::11 i • Ii w u :+tt 1 �
• • • It.w 1177 • :1
- • 11.w .',- • a
• WY-931.. @1 4-& 11 will • a
Also present Were City ManM= Tlm Witt• City S K Roach and
Attorney Peter G. Smith. City
REGULAR SESSION
1. Call to order.
(Open to the Public)
:0.4 PLIN so I W
2. Convene Executive Session
(Closed to toile Public)
A. Section 551.072, Texas Government Code Ddl'b. on Regarding
Real Property.
1- Discussion regarding possible sale of municipally- owned. land.
2. Senior Citizen Land Acquisition.
Mayor Sheehan convened into Executive Session at 6:10 p.m. as allowed under the above -
stated article Mayor Sheehan adjourned the Executive Session at 6:44 p.m. and opened the
Work Session.
(24020999
Pagel of9
2 -4
E+ xmIT 66499
CONSENT AGENDA
8. Consider approval of the following consent agenda items:
A. Consider approval of minutes: January 26, 1999.
B. Consider approval of entering into an Interlocal Cooperation
Agreement for Operation and Maintenance of Traffic Signals between
the Texas Department of Transportation, City of Lewisville and City of
Coppell; and authorizing the Mayor to sign.
C. Consider approval of granting a 15 -foot underground utility easement
to Texas Utilities Electric Company and Enserch Corporation across
the Magnolia Park site generally west of and adjacent to Denton Tap
Road; and authorizing the Mayor to sign.
D. Consider approval of an ordinance approving voluntary time of use
rate schedules for Texas Utilities Electric Company; and authorizing the
Mayor to sign.
E. Consider approval of an Ordinance of the City of Coppell, Tbxas,
abandoning a nineteen (19) foot temporary emergency access easement
located on Lots 4 and 8, Block 3, in the Asbury Manor subdivision
located along the east side of Coppell Road, approximately 540' north
of Parkway Boulevard; and authorizing the Mayor to sign.
Mayor Pro Tem Tbnnell moved to approve Consent Agenda Items A, B, C, D carrying
c�
Ordinance No. 99861 and E carrying Ordinance No. 99862. Councitmmher Yom
seconded the motion, the motion carried 7-0 with Mayor Pro Tern Tannell and
Coundlmembers Garcia, Peters, Keenan, Stover,
motion. Wheeler and York voting in favor of the
9. PUBLIC HEA,RIN
Consider approval of Case No. S -1157, Burger ' King, zoning change request
from C (Commercial) to C- S.U.P. (Commercial, Special Use Permit) to allow
the development of a 3,925 square foot drive - through restaurant with an
indoor play area on 1.04 acres of property located along the west side of
MacArthur Blvd., approximately 610' north of the D.A.R.T. right -of -way.
Gary Sieb, Director of Planning and Community
Council. Mayor Sheehan tY ��, �� a presentation to the
opened the Public Hearing and advised that no one had signed up
to speak. Socrates Lazandis, representing the Applicant, made a presentation to the
Council and indicated they would agree to the conditions imposed by the Planning and
CMOw999
Page 3 of
3 -4
EXHIBIT '4499
F. Mayor Pro Tem. Tbnnell announced the groundbreaking for the Aquatic/Recreat on
Center would be February 2r from 11:00 until 2:00.
G. Councilmember StOVer stated soccer season begins Saturday, February 13"1 and
inquired as to the status of the traffic issue in front of the soccer fields. '
H. Mayor Pro Tbm Mmnell advised Pigfest would be held on April 30'x, May 1" and 2°d
Z COUnd member Peters offered than to Amanda. Van Hoosier for her help on the
wildflower garden and the community garden.
A 1 M'D
CM020M
Page 9 af9
Shirley Spellerberg, Mayor City of Corinth
(940) 4!1-4145 2003 South Corinth Street Corinth, Te=as 76M
Fax: (940) 321-5564
CERTIFICATION
I, Connie Bell, City Secretary of the City of Corinth, Texas; do hereby certify that
the attached copies are true and exact copies of the following;
Minutes from the May 6, 1999 Regular Council Meeting wherein the
Interlocal Agreement of Tex Dot for maintenance of traffic signals in
the City of Corinth was approved.
Signed and sealed this 2 day of August. 1999
,
Connie Bell, City Secret
tC4•„9i•''• City of Corinth, Texas
Exhibit `4'
Sheet 1 of 4
STATE OF TEXAS
COUNTY OF DENTON
CITY OF CORINTH
On this the sixth day of May 1999 the City Council of the City of Corinth, Texas met in
Regular Session at the Corinth City Hall, located at 2003 South Corinth Street, Corinth,
Texas. The meeting date, time, place and purpose as required by Title 5, Subtitle A,
Chapter 551, Subchapter C, Section, 551.041, Government Code, with the following
members to wit:
Members Present:
Shirley Spellerberg, Mayor
Lowell Johnson
David Smith
Gaylan Park
Don Dickerson
Stanley Stienstraw,
Members Absent:
None
With the above members constituting a quorum, the following business was transacted:
CALL TO ORDER: Mayor Spellerberg called the meeting to order at 7 :30 P.M.
INVOCATION: Given by Councilmember Dickerson
PLEDGE: All
PRESENTATIONS:
Bryan Klein, The Hoover -Klein Group presented Mayor Spellerberg and the Council
the 1999 Award for Smart Growth and Sustainable Planning they had received from the
American Society of Consulting Planners. The Hoover -Group had entered the plan for
the Corinth Community Park in national competition with five thousand,: six hundred
entries across the country.
Bill Enlow, former Parks and Recreation Commissioner accepted the award for the City.
PROCLAMATION: None
CITIZEN'S AGENDA:
Lula Taylor, 2313 Taylor Circle - expressed her appreciation to the City staff for
the success of Corinth Clean -Up Week
Exhibit `4'
Sheet 2 of 4
May 6, 1999 - Regular Session
Paget
"CONSENT AGENDA:
1) Consider and act on Goals and Objectives -2000 (GO -2000) Preliminary
Report
2) Consider and act on approval of minutes from April 15, 1999 Regular
Session and Joint Council and Planning and Zoning Commission
Workshop on April 29, 1999.
3) Consider and act on adding a drainage easement on Lots 15, 16, 17 and
Block 35 of the Fairview West Phase IVB in the City of Corinth, Denton
County, Texas.
4) Consider and act on an Interlocal Cooperation Agreement with the Texas
Department of Transportation (TxDot) for operation and maintenance
signals in the City of Corinth.
5) Consider and act on an Ordinance to abandon an existing portion of Post
Oak Drive right- of-way no longer required for the road project
M 7I N made by Councilmember Park to approve the items on the Consent
Agenda as presented. Seconded by Councilmember Smith.
AYES: Johnson, Smith, Park, Dickerson, Stienstraw
NOES: None
ABSENT: None
MOTION CARRIED
6) Consider and act on an Ordinance amending Chapter 93 of the Code of
Ordinances of the City of Corinth by adopting the 1997 edition of the
Uniform Fire Code with amendments.
Mayor Spellerberg - there were sections in the 1994 Uniform Fire Code that did
not address fire safety for some of the construction that is coming into the City.
The amendments are being considered to provide guidance for new construction.
Kenneth Seale - the 1997 Uniform Fire Code gives the basic procedures for fire
protection. The amendments provide guidance for sprinkler systems, fire lanes,
issuance of permits for hazardous uses, prohibits storage of explosives and
controls routing of hazardous material through the City.
One of the amendments requires sprinkler systems in apartments and buildings
over 6,000 square feet that is not a single - family residence_ There are specific
requirements for mini warehouses. There is a requirement to make cul-de -sacs
larger so that fire trucks will be able to turn easier. Generally, the Ordinance will
implement and standardize the 1997 Uniform Fire Code for the entire Metroplex.
Exhibit 14'
Sheet 3 of 4
May 6. 1999 — RaWlar Session
Page 18
Connie Bell Shirley Spell Mayor
City Secretary '
a`,r- F CQ�.�,��''�.
• z
Exhibit `4'
Sheet 4 of 4
j�L_ urri; d 5 yy 10:29AM; 723553741 => #2
EXHIB/T '4 "
FLOWER MOUND TOWN MEETING OF JUNE 21, 1999, BOOK 24 217
THE FLOWER MOUND TOWN COUNCIL MEETING HELD ON THE 21" DAY OF JUNE,
1999 IN THE FLOWER MOUND TOWN HALL, LOCATED AT 2121 CROSS TIMBERS ROAD
IN THE TOWN OF FLOWER MOUND, COUNTY OF DENTON, TEXAS AT 6:00 P.M.
The Town Council met in a regular session with the following members present:
Lori DeLuca
Mayor
Cindy Travis
Mayor Pro Tern
Stephani Spruill
Councilmember, Place I
Tom Cawthon
COuncilmember, Place II
Ted Baze
Councilmember, Place III
Sara Wingard
Councilmember, Place V
constituting a quorum with the following
members of the Town Staff participating:
Van James
Town Manager
Candi Terry
` =: Assistant Town Manager
Paula Lawrence
Town Secretary
Terry Welch
Town Attorney
Bart Stevenson
Director of Parks and Recreation
Eric Metzger
Fire Chief
A. CALL TO ORDER
Mayor Deluca called this portion of the meeting to order at 6 :14 p.m.
B. CITIZEN SfVISITORS COMMENTS TO COUNCIL
L
auj Stone. 709 Lake Bluff Drive Flower Mound
Mr. Stone referred to Item 15 — the Comprehensive Site Plan for Lakeside DFW, and
stated he did not oppose the item, however he asked that Council remand this action back
to the Planning & Zoning Commission for more detailed discussion. He noted the
presentation was made by the applicant after the item was voted on. He .commented that
another non - residential developer had to go through the Master Plan amendment process
to remove the scenic designation from his property. Mr. Stone objected to the processing
of this significant development in the Town in this manner.
Eddie Delka Fit. 3 234 G Roanoke
Mr. Delka stated he tound out about a week ago that he was in the area of the
Town's proposed annexation. Mr. Delka stated he did not want to be in the Town of
Flower Mound, and preferred to be in Northlake. He did not believe he was in Flower
Mound's extraterritorial jurisdiction.
Roy Barbqrr,_Rt. 3. BQx_
Mr. Barber stated he found out yesterday about the proposed annexation, and noted
he had already been annexed and disannexed by Marshall Creek. He stated he was never
notified by Flower Mound about the annexation, and he did not want any services from
Flower Mound.
#8
EX/-H /B /T "4-"
FLOWER MOUND TOWN MEETING OF JUNE 21, 1999, BOOK 24
zzs
1. Consider approval of the minutes from the June 7, 1999 regular meeting of the
Town Council.
RECOMMENDATION: Approve the minutes from the June 7, 1999 regular meeting of the
"Town Council.
2. Consider approving the award of Bid 99 -55 for wiring of the Police /Courts Facility
to Kent Datacomm in the amount of $35,541.58.
RECOMMENDATION: Approve the award Of Bid 99 -55 for wiring of the Police /Courts
Facility to Kent Datacomm in the amount of $35,541.58.
3. Consider approving the purchase of a mower for the Parks & Recreation Department .
through the State of Texas . General Services Commission iGSC) cooperative
purchasing program in the amount of $23,987.99.
RECOMMENDATION: Approve the purchase of a mower for the Parks & Recreation
Department through the State of Texas General Services Commission (GSC) cooperative
purchasing program in the amount of $23,987.99.
4. Consider approval of an amended Interloca) Agreement with the Texas Department
of Transportation for the operations and maintenance of traffic signals.
RECOMMENDATION: Approve the Interlocal Cooperation Agreement with the Texas
Department of Transportation for the operations and maintenance of traffic signals.
5. Consider approval of a development plan of the Chateau du Lac Addition, zoned
agricultural and generally located on the west side of High Meadow Road and south
of Wichita Trail. (The Planning and Zoning Commission recommended approval by a
vote of 6.0 at its May 24, 1999 meeting.)
RECOMMENDATION: Approve the Development Plan of the Chateau du Lac Addition.
zoned Agricultural and generally located on tho west side of High Meadow Road
and south of Wichita Trail, with the following conditions;
1. All Park Board recommendations shall be coordinated with the Director of Parks
and Recreation.
a. The Park Board has requested that fees in the amount of $15,500 shall
be paid to the Town of Flower Mound in lieu of dedication of land prior to
the acceptance of the subdivision.
b. Under the supervision of the Director of Parks and Recreation or his
designee, the developer shall provide tjp to 40 red oak trees for removal
by the Town from lots 1 and 2, Block A, prior to the issuance of building
permits for construction of residences on said Lots.
2. A note shall be added to the record plat stating that a tree survey of each
individual lot shall be rcquircd to brs submitted by the humebuilder to the Parks
and Recreation Department for review and approval prior to a building permit
SENT BY: LEGISLATIVE DEPT; 8-17 -99 4 :19PM; 723553741 => #212
FLOWER MOUND TOWN MEETING OF JUNE 21, 1999, BOOK 24
236
TOWN OF FLOWER MOUND, TEXAS
l'
LORI L. DELUCA, MAYOR
ATTEST:
PAULA J. LA ENCE, TOWN SECRETARY, CMC
EXHIBIT 4"5"
TEXAS TRANSPORTATION COMMISSION
.NTON County MINUTE ORDER
Page 1 of 1
District DALLAS
" Transportation Code §224.032 authorizes the Texas Transportation Commission (the
commission ") to provide for the development and efficient maintenance of the state highway system.
By authority of Transportation Code §221.002, the Texas Department of Transportation (the
"department ") may enter into agreements with municipalities for the maintenance of the state
highway system passing within each municipality's corporate limits. In accordance with Texas
Administrative Code, Title 43, Section 25.5, the commission adopted Minute Order 85777,
authorizing the department to install, operate, and maintain traffic signals on highway routes not
designated as full control of access inside the corporate limits of cities having a population less than
50,000. Chapter 791 of the Government Code, Interlocal Cooperation Contracts, further provides
that the department may enter into agreements with two or more local governments to perform certain
tasks.
The Cities of The Colony, Coppell, Corinth, Lake Dallas, Hickory Creek, Flower Mound,
and Highland Village (the "cities ") have expressed a desire to contract with the City of Lewisville
(the "administrator ") for the maintenance and operation of traffic signals currently maintained and
operated by the department which are located on the state highway system within their corporate
limits. The department, cities and administrator have agreed to enter into a contractual relationship
whereby the department will provide the administrator financing for the maintenance and. operation
of existing signals, as well as those anticipated to be installed by or with the concurrence of the
department.
The commission finds it beneficial to enter into an agreement with the cities and the
administrator to provide for the maintenance and operation of traffic signals within the corporate
limits of the cities and the administrator.
IT IS THEREFORE ORDERED BY THE COMMISSION that the executive director is
authorized to enter into any necessary interlocal cooperation agreements with the cities and the
administrator for traffic signal maintenance and operation as outlined above.
Submitted and reviewed by:
Recommended b
Executive Director
107848 MAY 2 99
Minute Date
Number Passed