Switching Stat/FP-CS 890522CONFIDENTIAL
MEMORANDUM
May 22, 1989
TO: Mayor and City Council
FROM: Alan D. Ratliff, City Manager
SUBJECT: Meeting 5-17-89 ADR/Larry Jackson/Tom Parsons and
Other TU Representatives
REF: TU Final Plat
Mr. Tom Parsons, District Manager, TU Electric, expressed
his concern with having to pay street assessment for the
widening of Coppell and Thweatt Roads when they were
donating/providing the right-of-way for the widening of
the two roads. Mr. Parsons expressed the viewpoint that as
a franchisee of the city, they should be given consideration
for this relationship and should not have to donate/provide
right-of-way and also pay street assessments.
I have attempted to find some basis by which we could come
to agreement in this matter and suggested to Mr. Parsons
that if TU would: 1) pay the costs for relocating utilities
along Sandy Lake Road (the old Brazos Power & Light private
right-of-way), and 2) donate right-of-way to the City, then
in all likelihood, you would find this an acceptable trade
for the paving costs. Mr. Parsons indicated he felt this
would be acceptable to TU.
I have been concerned for some time that when the City
attempts to widen and pave Sandy Lake Road we would have to
pay for this privately acquired right-of-way. This proposed
trade appears to be favorable to the city of Coppell and
could save the City this possible expense. We recommend
that you attempt to secure and approve this arrangement at
the time you approve TU's final plat on June 13th.
Please let me know if you have any questions or comments on
this agreement.
ADR/dgc
xc: Larry Jackson, City Attorney
Frank Trando, Deputy City Manager/Finance Director
Russell Doyle, City Engineer
CITY OF COPPELL
PLANNING & ENGINEERING DEPARTMENT
STAFF REPORT
Date: April 20, 1989
PLANNING & ENGINEERING DEPARTMENT
RE: Coppeti Switching Station - Final Plat
LOCATION: A 3.407 acre site, located on the northwest corner of
Thweatt Road and Sandy Lake Road.
REQUESI: Approval of a final plat.
APPLICANT: TU Electric Company
TRANSPORTATION:
$UMJ~IRY: Staff requests the following items be agreed to prior to
approval of the final plat:
1) Separate dedication instruments for future road
easements be executed and filed with the City prior to
proceeding to Council.
2) Items per the City Council on April 11, 1989,
(Preliminary Plat).
3) Applicant agree to enter into escrow agreement with
the City of Coppell for their pro-rata share of
improvements to Thweatt and Coppell Roads. (Total
Due: $140,204.00).
(4) Add note to the plat that after adjacent roads are
improved, within 30 days thereafter, applicant shall
install landscape as required per the Streetscape Plan.
ALTERNATIVES: 1. Approve with variances 2. Approve with conditions
3. Deny
ATTACHMENTS: 1. Final Plat
2. Copy of City Council minutes of April 11, 1989
{Regarding the Preliminary Plat).
TU
The Citv Council of the City of Coppell met in regular called session on
Tuesday, April ii, 1989, at 7:2C p.m. in the Council Chambers of
Center. The followtn~ members were present:
Pean Wilkerson, Mayor Pro Tem
Walter Petti]ohn, Councilman
Tom Morton, Councilman
Bill Smothermon, Councilman
Jim Cowman, Councilman (late arrival)
Mark Wolfe, Councilman
John A. Nelson, Councilman
Mayor Lou Duggan and City Manager Alan D. Ratliff were not present.
Also present were Deputy City Manager/Finance Director Frank Trando,
City Secretary Dorothy TJ~c. ns and City Attorney Larry Jackson.
item Q: To consider approval cf p.~limlnary plat for the Coppell
Switching Station on a 3.407 acre site located on the
northwest corner of Thweatt Road and Coppell Road at the
reques[ of TU Electric.
Date of P&Z Meeting: 3-16-89
Decision of P&2 Commission: Approved (6-1) with
providing the right-of way issue be resolved with
Staff prior tc final platting; the wall issue be
resolved with Staff before final platting;
the landscaping issue be resolved with Staff, and
the applicant come forward with a completed plat for
final platting.
Russell Doyle, City Engineer, presented this item to the Council. l~e
indicated the applicant is requesting three (3) variances which are
]~stcd on the plat, and called to Council's attention the stipulations
and conditions provided by the Planning and 7oning Commission of their
recommendations for approval of this plat. Mr. Doyle indicated the City
is looking for additional right-of-way for Coppell and Ihweatt Roads.
Mr. Mark Carpenter, representing the applicant, also spoke to the
Council on this item. He indicated a concern from Texas Utilities
regarding donation of additional right-of-way due to the fact that the
Federal Government and REA Commission would have to become involved and
approve any dedication of right-of-way at this site. For this reason
the applicant would prefer to grant some type of ~n easement as opposed
to right-of-way. Following further discussion on this item, Councilman
Smotbermon moved that the plat be approved with the following variances:
a. The City will allow rock rather than concrete on the yard; and
b. the City will allow rock rather than concrete on the driveway
with the exception that when the road is improved the driveway
will become concrete; and
c. the City will allow open ditch drainage until such time as the
road is widened, at which time the drainage will be enclosed;
and
d. the easement requirements will be worked out with staff prior to
final plat.
Councilman Wolfe seconded the motion; motion carried 6-0 with Mayor Pro
Tem Wilkerson, Councilmen Pettijohn, Morton, Smothermon, Wolfe and
':cleon votint in favor of the motion.
CITY OF COPPELL
ESCROW AGREEMENT
For and in consideration of the mutual covenants and agreements herein
contained, the City of Coppell hereinafter called "City" and TU Electric
hereinafter called "Developer", do hereby agree as follows, to-wit:
WHEREAS, the current City policies (Subdivision Ordinance Appendix A,
Section 17) require that in new areas, a Developer install major public
improvements where required in or adjacent to said addition. Developer
has elected to develop CoDDetl Switchinq Station, at the northwest
corner of Coppell and Thweatt Roads, in the City of Coppell, Dallas
County, Texas. In lieu of the developers obligation to construct their
1/'2 of the paving and drainage improvements on CoDDell Road and Thweatt
Road, alonq their frontage Isee exhibit A), Developer agrees to place in
escrow $t40,204.00 for the construction of aforesaid major public
improvements. Ibis dollar amount being based on the current estimated pro
rata charges of $200.00 per front foot cost, for half of a six lane
divided major thorou§hfare. THEREFORE, the Developer does hereby deposit
$140,204.00, which will be held in the sole name of the City in an
interest bearing account to draw interest at the current rate. No
withdrawals shall be made until such time as the above mentioned
improvements are made. After completion and acceptance of the above
mentioned improvements by the City, the difference between the escrowed
funds (original amount
escrowed plus accrued interest) and the actual cost shall be refunded
· %c the Developer. tn the event %hat actual cost of above mentioned
~mprovements exceed the escrowed funds (ori§inal amount escrowed plus
accrued interest) the Developer will be assessed the difference. Payable
within ten (10) days of notice.
iHE CITY may issue Building Permits on the aforesaid property without the
requirement of the aforementioned improvements, and upon deposit of Escrow
Funds described herein.
Signed and Executed this the day of
19
Developer Mayor
Attest:
City Secretary
CiTY MANAGER'S COMMENTS AND/OR RECOMMENDATIONS
ITem # / ~ City Council Meeting: 6-13-89
The :%ttached !ether was hand-de.~ivered to Mr. Tom Parsons,
District Manager, TU Electric. Mr. Parsons has indicated
~cha~ ~h~..s I. etter reflects our negotiated agreement. In
general, TU will donate the rJ~ght-of-way for Coppeli and
Tbweau Roads at this site anO the Old Brazos Light
rig~t-o~[.-w~y a!c,~g Sandy Lake Road, as well as the cost of
relocating that ~ine wit,s'in cur right-of-way when Sandy Lake
~::~, i~proved, l.n return ~or t~s we recommend you agree not
t:o assess "]?U ~,'Dr the s~uee~ pa,,;in(~ costs. We believe that
~.t~ n~ree~,en~ wit'] ~'esult in significant cost savings to
~t~.e City in Uhe futu~ ~uigh%-:nf-way acqui, siti. on and utility
}~ow'er i]ne ~-'e]ocat']or?~:~. We ~"ecommend you approve this plat
and ~.nc]~a~e' ~.h'~.s ..............'~ond~*'~."~ ~;~ the mot.[.on approving th.is
~.].~t. You c~:~n in~:~truct the City Attorney to draft any
necessa ~y ] ega ~[ 1~~ b~.nd ing docul~ents to secure this
co~it~,ent before the plat is signed by the Mayor.
Dr. Halrin Cross, who was in the audience the night the
preliminary plat was approved by Council, stated that he
Would be Willing to donate any property to the school
that would be required to put his fence on the outside
area of the trees. This.fence would also be constrUcted
sloss the southern property
late to this property, line up to Oak Trail. The
on the south side, would be for
emergency traffic only and extra emphasis on shrubbery
would be followed along the south property line from th~
chain link fence east to
property line. the school's eastern most
6. The fees be waived as required, and the City Nanager
enter into negotiations ~r/th Coppell I.S.D. in exchange
for training of City employees.
Following discussion
on this item, Councilman Horton moved to approve
the final plat with the variances as indicated previously. Council._~_n
Smothermon seconded the motion; motion carried 7-0 with Hayor Pro Tem
Vilkerson. Councilmen Thomas, Horton. Smothermon. Co.man. Robertson and
Nelson voting in favor of the mOtion.
Item 18: Consideration of acceptance of storm drainage dedication
easements and a sanitary sewer easement on the ABQ Development
property and Coppell Independent School District property and
authorizing the Hayor to execute the Certificate of
Acceptance.
Following discussion on this item, Counci~aan Norton mOved that four
storm drainage easements and the one (1) sanitary sewer easement be
approved and the Mayor be authorized to siEn. Councilman Smothermon
seconded the motion; motion carried 7-0 with Mayor Pro Tam Vilkerson,
Councilmen Thomas, Horton, Smothermon. Cow~an. Robertson and Nelson
voting in favor of the motion.
Item 19: Reconsideration of a Final Plat for the Coppell SWitching
Station, on a 3.407 acre site located on the northwest corner
of Thweatt Road and Sandy Lake Road at the request of TU
~lectric. .
Date of P&Z Neettng: 4-20-89
P&Z Decision: Approved (4-1) with
stipulations. "-.g.
Date of CC Heating: 5-9-89 ?,',~
CC Decision:
Denied Without prejudice
City Engineer Russell Doyle made the presentation to the Counci
item had been previously denied
9, 1~89. Hr. Doyle ..... Without Prejudice by the . .... }' _T~/s
consideration -. _ .-caeca that the ..~ ~-.~=za on llay
~onxng Coemtasi ..... ~a Dean ap rove
variances ~hich ...... on on april 20 ,~ -P- d by th~
-=~e aa follows: , ~=o~ With three (3)
1. Using rockverau~ concrete for yard surface
2. A/i open ditch dra/nage on Coppell Road on the perimeter
of their site --:
Nr--- ~' R°ckin'tead°f coucr't'-dr've'=:'O'"dr/v'Y' - -
full landscaptn~ on Coppell Road ~d Theeatt e~e~ '
the Present
representing fence ou ~oth the north and the west. Hr. ~om Parsons,
?U Electric was also Present to discuss this item
COUncll. ¥Ollowin discussion on
~a~P-r'o'v~:~ th. its._ ~a-or Pr ~th the
Iai for the C
old Brazos POWer and Light ~"~ ~d d~te the ~~nc-o~-vay ~or
easement ~htch Parallel~ ~and~ Lake
~lectrlc will pay ~or relocation of this --~-t-oZ-vay ~or the
lnitla~ea the upgrade and l~rovement of line at the tl~ the
~orto~ seconded the
~llkerson, C~ ...... mOtion; ~ot~__ Sandy Lake R~ ~ City
Nelson vo~.~'~lmen ~omas, No-L~"" Carried 7-0 ~.~-~' VO~ctl~n
~,,~ an ~avor of ~- -~on, S~othe~n .~'" ~yor Pro
-"= mOClon. ~ ~v~ ROber~aon and
Item 20: Discussion and consideration of approval o~ a variance Section 10-~-2 C o~ the
. Size set-back Sign Ordt~nce Which
mOn~ent st~n= requlre~nta and hal h concerns ~~
~ -' ~e variance t g. t_ requlre~en
Chicken for the property ~ ..... s requested b K _ ts_
. l__.,=u a~ 5 c n__~ ~ntucky Fried
13_ --~=u=on Tap.
Chief BUtldtn~ Offlc
Council. ~t. . _ lal Dale Jackson ~de the presentation
the Council'[' ~OOer= HOrn Was also present to discuss this /tea
for a StEn of ~e request for the varlanc
opposed to the th--~ . m square foo~ . -- a~f (12-1/2~ f ....
~r=Y-s~ (36/ ~ ..... ' ~s seven~_.~_ .~_. vuc
third variance Is a request to locate the s
from the north propert
property lln~ -- Y line rathe- .t _ lgn thirty
' - au re - ~-an the ~ ~=ven ~J7) f
?tee (3) vart ..... n mOVed to ~OWl~ discus
Nelson vo-: ~uczon failed 3-4 ._._:~ve. COunctl~n R-' ~e With the
~ ..... tang tn favor ~ .~ wxca Councilman . .~ue~t~On seconded
~cllmen Thomas, Ho.._~' c?e ~tton and C~.., _~Obertson d
· 'vzzo~lng further a-- --u~ and S~the~- _ ~yor Pro Tem ~ilb___an
"~cussloa, ~lavo~ ~._ ~u voting against .~-
sl~n variance request. ~ - --~ ~ee ~ilkeraon mov_~ ~-e _mOtion.
Counctl~n Horton se =u co deny the
carried 4-3 ~lth ~ayor Pro . ~,.. conded the
SmOthe~on voting In favor of the motion to deny and Councileen
Ts_ .,z~ers~, COUnci~n ~tion;
~o~s, Horton and
~ber~son and Nelson vOttn~ a~ainst the ~ion to deny. C~n,
Ite~ 21: Discussion and consideration of apPr~al of' an ordt~nce
adopting a COde Advisory ~d Appeals BOard which concems
variance request to the Unifo~ Buildin8 Code,
~echanical Code, gnifo~ Pluebing Code, National ~lectric Code
~d the Fire Code and authorizing the ~yor to sign.
Chief BUlldln8 Official Dale Jac~on Presented
Council. Mr. Jackson st
~th dlffe ~_. a=ed that h- -- - this it~ _
hear~-- - r.~ ~perttse t- ~..i1~.' o~r~ would h~ --~_ to the City
.~ _~s aPpeals fr~ th ..... ~- ~-~az~ coast .... .~- ~ve up of peo-1-
ac ...... ~* ~z the request-~ ~_~uunclZ c~ce~4 .... ~ De utilized
cons/., ~. ~e uceu ~d ta~- --~ appr~ed ,~- . . ----~
~___-~ ~' seven mem .... ~ ezzect until ~"-= ~oe~ ~11 no
-~ec~rician o- .~___ ~e.a ~nciudi~e .. ,__ October 1~ 1989
concrac~o. _ %.-zeccr~cal conCra~;~--' ~ucereoced cit~--- ' ~d
con~ra ..... sed meca--- ~ter ~1~ ~er
foll~ .... a zzcensed arch/t--- .u~, a h~ ~i~a__ ~
. T.U. Elect~c ~. _ the Ct~'O.~re:: ~ ~o ~1
~~, and a repre8~--[~ a ~o~ti~.[' a