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Lakewood Est/FP-CS 930921MINUTES LAKES OF COPPELL OWNERS ASSOCIATION BOARD OF DIRECTORS MEETING September 21, 1993 ATTENDEES: Clark Will, Board President Craig Knight, Board Member Bill Anderson, Board Member Waymon Levell, Board Member Ray Hildebrand, Board Member Steve Brooks, Builder John Lively, Builder Judi Phares, Management Cary Fitzgerald, Management Wally Anderson, Management Anne Cunningham, Recording Secretary The meeting was called to order at 8:55 a.m. by President Will. There was a motion by Knight to approve the minutes of the July 20, 1993, Board Meeting with a possible addition. The motion was seconded by Anderson, the motion passed. MANAGEMENT REPORTS Property Status - Fitzgerald said two more consent forms are needed to pass the assessment methodology amendment. The 1992 audit is included in the agenda packet, as well as the reserve study recently completed. 820 Woodlake has been given sixty days to complete repairs. Landscape maintenance has been completed twice for the violation at 576 Raintree Circle. Management has not been able to track down the owner. Fitzgerald will try the utility companies; we may have to do a title search. The city has adopted an odd/even watering schedule; Fitzgerald is sending them a letter asking for a variance to let the Association water every other day, since controllers would have to be changed manually to meet the odd/even schedule. It would cost approximately $100 each time an irrigator had to be sent out to change the controllers. If necessary, the Board will go to the City Council. ARC - No submittals have been received from Country Glen builders; they will be sent anotice of non-compliance. Heritage Square I · 4835 LBJ, Suite 600, I_B 50 * Dallas. Texas 75244 · (214) 934-0400 Page 2 Steve Brooks appeal.- At this time Steve Brooks and John Lively joined the meeting to appeal an ARC decision. Wally Anderson said the ARC denied the architectural plan in February, in August and again last week. It is not considered a zero lot house as there are windows all along the zero side. Also, the house is set 2'4" off of the easement line and there is no document showing that this use area will go to the next door neighbor. Brooks said that the plan had been revised to take off the windows and that the owner has signed a document saying he knows he is losing 2'4" from his lot. Knight suggested getting an agreement in writing from both owners saying they accept the situation. There was a motion by Knight to accept the plan as revised with the stipulation as to where the fence will be and a letter from both homeowners accepting the situation and the promise that this plan will not be presented again. The motion was seconded by Anderson and the motion passed. Bridge extension - Brooks also asked the Board's approval to extend the edge of the bridge at MacArthur and Allen Road and put landscaping and a stone monument sign to aid in his marketing. He will also have to have the city's approval. This would be in the right-of-way and would have to be maintained by the Association. Will asked about Brooks' intent to activate the Villages of Coppell III Association to maintain the gabian wall; Brooks said the Association will be activated eventually. Brooks will submit plans of the proposed monument and landscaping for the ARC's consideration. Communications - Most of the calls this period were concerning the problems with the irrigation system. Financial - Fitzgerald said homeowner assessments are over budget by $3,300 and ARC income is over by $1,600. We are $12,832 under budget for the year on expenses; however, the $20,000 originally allowed for lake wall repairs has not been spent. Fitzgerald clarified that site related staff is over due to the way costs are allocated - Management fees are under budget and site related staff is over budget. The Board asked that it be noted on the delinquency report for the next meeting which owners are on payment plans. OLD BUSINESS Architectural Review Committee Appointments - There was a motion by Levell that Ray Hildebrand, Stephanie Moon and Leonard Volk be appointed to the Architectural Review Committee, with Greg Franz starting as an alternate who will assume Volk's position after ninety days and Alberta Rogers appointed as alternate. Alternates will be re~ attend the meetings. The motion was seconded by Knight, and the motion passed. Basketball hoops - to be discussed in Executive Session. ** FEB 2 199 , : Boar docks and piers - to be discussed in Executive Session. Lake wall repairs and ve~;etation removal - Fitzgerald has received a bid fr0m -L-as-~'--'-6Ii~s-to treat the vegetation in the lake wall with Round-up at a cost of $1,751.97. He also has two bids for lake wall repairs; one from Brick Doctor and one from Rebcon. Fitzgerald will also try to find a Coppeil contractor to bid. There wasa motion by Knight to u~ Reb~on after allowing two weeks time ~o try to find a local bidder, The motion was seconded by Anderson and the motion passed. The Board also decided not to treat the vegetation in the wall with Round-Up at this time. Bandit si~_~. - A letter was received from Standard Pacific asking that bandit signs be prohibited because of aesthetics. The Board feels tha~ banning the signs would require too much time in enforcing the issue, Management will send a letter to each builder asking tl~em to reduce the number of signs they put out. Lakewood Est..ares - common areas - Wally Anderson said that the ARC is concerned about the commo~ areas to. be maintained by the Association where the improvements in the outfall channel stop in both Oibbs Station and Lakewooct Estates, The City is requiring that these areas be maintained by the Association. The ARC has denied the plat because of this, The Association is concerned about the, possible expense if there is erosion to the lots along the creek, Levell said he and Knight would commit $5,000, to be funded in thirty days, to be depOSitecl in a special fund to be used only for the m~intcnance of that area in the -future and he will also get a letter from the homeowr~er saying that the Association would not be responsible .for landscape maintenance of that area. On the two [ets in question in the Gibbs Station area, Knight said ~hat they plan to install a fabian wall or something similar to prevent erosion. There was a motion by Anderson to approve the Lakewood Estates plat subject to the following: that $5,000 be deposited within thirty days tO be used for future maintenance o~ Lot 14, Block D, and that a letter he obtained fi.om the owner in a re¢ordable form, saying that the Association will no~ be providing land,~ape maintenanc~ in the outfall channel are~. The motion was seconded by FIildebrand and the motion passed. Levell abstained. There was a motion by Hildebrand to approve the final plat of Gibbs Station II with the variable floodplain easement ~tatement saying that maintenance and erosion within the easemen~ which might endanger the structure shall be the responsibility of the Association, Normal maintenance of this area will be the responsibility of the owner with the provision that the developer wil.I provide a fabian wall or suitable alternate for erosion protection on Lots 28 and 29, Block E. The motion was secondr~ by Levell and the motion passed. Knight abstained, There is also concern about the headwall and drainage to be tnstal~d below the water line, Anderson said he has been in discussion with both the ARC and thc ' ~ ~ ~e below the water line when they are finished, &PI _NEW BUSINESS ~i , ~992 Audit ,reSults - There was a motion by Lcve]l to accept the 19~ audit. The m6Wsrr'wa's seo0ndod by Anderson and the motion passed. ~. Fitzgerald said thc resc~¥e study gives four options: l) to allow the $75,000 given by Sunbelt Federal Sa~lngs to be varmarked for r~svrvcs; 2) and B) both contain ~rbitrary amount~; ~d 4) shows a cnrrcnt reserve funding of ~0- and the amounts needed to get the Assooiation to whgr~ it should be, Fitzgerald recommcnd~ using option ]. to do thc budget and deferring the discussion until then. Page 4 Landscape Maintenance Contract - Fitzgerald said the contract is due to be renewed soon and he recommends that the current contractor not be asked to bid, as there have been constant problems with their service. Copies of the bid specifications wilt be provided to all Board members for their review and comment. The Board also discussed the letter from Roy Goodloe offering an alternate solution to landscape contractors who do not have workers compensation. The Board felt waiving the workers compensation requirement would place the Association at a greater liability risk than cost savings would justify. Well electrical service - south lake - The Association installed electrical service to the pump several years ago, and during construction a line was cut. TUElectric has offered a proposal to provide service to the line. There was a motion by Knight to accept TUElectric's proposal. The motion was seconded by Anderson and the motion passed. November Board Meeting change - The November Board meeting is changed to November 16, 1993 at 9:00 a.m. A budget workshop will also be held November 4, 1993 from 9:00 to 11:00 aomo GENERAL DISCUSSION Fountain - A letter was received from Roy Goodloe, a resident in Channel Pointe, complaining that spray from the fountain is blowing in his yard. Possible solutions would be to move the fountain, put a wind guard on it or adjust the height. Fitzgerald will check on the price of a wind gauge and will also talk to Tim House, who had the fountains installed. Inspection of records - As there have been requests lately to have minutes/axed to homeowners, for the Board's information, according to the documents, Association records may be viewed in the offices of Management with 48 hours' notice. There being no further business, the meeting adjourned to Executive Session at 12:00 p.m. /Date/ Clark Wi!l, Presider Z-