Cover Memo1
MEMORANDUM
To: Mayor and City Council
From: Mindi Hurley, Director of Community Development
Date: February 13, 2018
Reference: Consider Approval of PD-292-SF-12, Coppell Middle School East to allow the
construction of a concession/restroom facility, bleachers, press box, parking and the
addition of lighting for the existing track and football field, on 24.7 acres of property
located at 400 Mockingbird Lane.
2030: Community Wellness and Enrichment, Sense of Community and Special Place to
Live
Executive Summary:
Coppell Middle School East was constructed approximately 30 years ago and has not had significant
changes to the exterior of the building or the athletic facilities since that time, except for the construction
of tennis courts. Earlier this year, CISD improved the athletic field with artificial turf, added new goal
posts and resurfaced the track. As part of that improvement project, the existing chain link fence was
replaced with an eight-foot ornamental fence encircling the track and field. The second phase of this
project will be to provide additional parking, bleachers, press box, concession/restroom facility and field
lighting to be similar to the facilities at Coppell Middle School North and West.
Introduction:
On December 21, 2017, the Planning and Zoning Commission with a vote of (4-1) held this case under
advisement until January 18, 2018, to allow the applicant time to address outstanding conditions and to
meet with the neighborhood. CISD held a Town Hall meeting at the Coppell Middle School East
cafeteria on January 11th. There were approximately 150 citizens in attendance. CISD’s presentation
noted that they had met with representatives of the neighborhood and based on those discussions, the
revised the proposal as follows:
• Lower profile of bleachers & press box (remove film deck); seating not to exceed 300.
• No Sunday activities for CISD or City use.
• No lights or sound system after 9:00 PM.
• Sound system at or less than 50 decibels at school property lines.
• Parking expansion moved from Falcon Lane to area between Mockingbird Elementary and
CMSE.
• Restrooms & concession stand locked when not in use by CISD or City.
• Allow for community use of track when not in use by CISD or City; could be restricted if property
is damaged.
• All of these restrictions will be detailed in the inter-local agreement between CISD and City.
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At the January 18, 2018, the Planning and Zoning Commission meeting CISD informed staff that there
will not be an Interlocal Agreement with the City of Coppell. After a lengthy public hearing where
approximately 50 residents spoke, both in favor and opposed to this rezoning request, the Planning and
Zoning Commission recommended APPROVAL subject to the following conditions (the following list
incorporates CISD’s, Planning and Zoning Commission’s and Staff conditions):
1. Additional comments will be generated at the time detail engineering review of the grading,
drainage, utility and paving plans.
2. There will be additional comments on the revised parking layout as relocated between
Mockingbird Elementary and CMSE.
3. Include the following notes on the exhibits, to be incorporated into the PD Ordinance:
a. There shall be no Sunday activities for CISD use.
b. The community shall be allowed to use track when not in use by CISD; could be restricted
if property is damaged.
c. The use of these facilities shall be limited to CISD only.
4. Concession Restroom Facility:
a. Revise Sheet C-6 being to define brick colors, correct the elevation directions, etc.
b. The concession/restroom facility will be ADA complaint.
c. Restrooms & concession stand shall be locked when not in use by CISD.
d. Correct the size of the concession/restroom facility in the table on Sheets C-3, C-3a and
C-3b
5. Lighting:
a. Correct the height of the light fixtures to 70’ on Sheets C-3 and C3a to reflect the height
as specified on the Photometric Study.
b. No lights after shall be permitted after 9:00 PM.
c. Only lights on one side of the field shall be permitted in the morning.
6. Include the location, size, height, etc. of the electronic score board.
7. Speaker System:
a. Include additional information on the speaker system, type location, etc.
b. The sound system shall be 50 decibels or less at school property lines.
c. The use of the sound system shall not be permitted prior to 8:00 a.m.
d. The use of the sound system shall not be permitted after 9:00 p.m. in the evening, and
shall only be used for games, and not practice.
8. Bleachers/Pressbox:
a. The additional details of the press box will be required at the time of permitting.
b. Revised profile of bleachers & press box (removed film deck) with seating not to exceed
300 (as shown on the plans)
9. Landscaping/Screening
a. Submit a landscape plan indicating additional screening (overstory trees) along the north
and east property lines adjacent to the alley.
Analysis:
CISD revised the exhibits based on the above stated conditions, the following conditions remain
outstanding:
1. Additional comments will be generated at the time detail engineering review of the grading,
drainage, utility and paving plans.
2. There will be additional comments on the revised parking layout as relocated between
Mockingbird Elementary and CMSE.
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3. Include additional information about the speaker system, type, location, etc. prior to the issuance
of a permit.
4. A Detail Landscape Plan will be required prior to the installation of the overstory trees along the
north and east property lines, as currently indicated on the Site Plan. The Detail Landscape Plan
shall include the location of the existing trees and incorporate a combination of evergreen trees
and shrubbery to obscure the view of the field from the adjacent homes.
Given that more than 20% of the property owners submitted written opposition to this rezoning
request, a super majority (6 out of 7) votes are required to approve this Planned Development
District.
Legal Review:
This did not require city attorney review
Fiscal Impact:
None
Recommendation:
The Planning Department recommends approval.
Attachments:
1. Staff Report
2. Response Map as of 1.18.18
3. Site Plan (C-3, C-3a and C-3b)
4. Bleachers (C-4a and C-4b)
5. Press Box (C-5)
6. Concessions Building Elevations (C-6)
7. Field Lighting (C-7)
8. Photometric Study