City Council Memo1
MEMORANDUM
To: Mayor and City Council
From: Mindi Hurley, Director of Community Development
Date: July 14, 2020
Reference: PUBLIC HEARING: Consider approval of PD-303-H, RVIS Office Expansion, a zoning
change request from H (Historic) to PD-303-H (Planned Development-303-Historic), to
approve a Detail Site Plan to allow for an approximate 1,782 square foot expansion and
additional parking to an existing 1,548 square foot professional office on 0.65 acres of
property located at 412 W Bethel Road, at the request of Tommy Watters, TWKW
Enterprises, being represented by John Valentine, Valentine Premier Construction.
2030: Business Prosperity
Executive Summary:
This request is the result of a building permit application for the proposed addition of approximately
1,782 square feet onto an existing 1,548 square foot RV insurance office. An addition of this size requires
additional parking and a Site Plan amendment.
Introduction:
The reason for the Planned Development request as opposed to a straight Site Plan amendment is to allow
for two exceptions to the Zoning Ordinance- a 63 linear foot encroachment into the 10’ landscape
perimeter on the east property line and a wood fence in lieu of a brick screening wall (further detail
provided below). The parking requirements and overall landscape area requirements have been met. The
elevations of the proposed addition are architecturally compatible with the existing building utilizing the
same horizontal siding and color.
Analysis:
The two exceptions are supported by the Planning and Zoning Commission and have been listed as PD
Conditions on the Site Plan and will be written into the Ordinance if approved. The 10’ landscape
perimeter on the east property line allows for increased drive aisle width; therefore, improving the
maneuverability to access the required parking spaces in the rear. The second exception requested, is to
the brick screening wall requirement when adjacent to residential. An exception to this requirement is
recommended because this office predates the residential zoning on the street facing property to the east
on Bethel Road, the building and site improvements are not visible from the right-of-way and is supported
by the adjacent property owners to the east, as documented in the attached letters of support from the
neighbors. The Planning and Zoning Commission recommended approval with conditions recommended
by staff with the insertion of “or more often” to the condition 5 relating to the maintenance of the fence
(below).
2
Legal Review:
The city attorney reviewed the language related to the fence maintenance adjacent to residential uses.
Fiscal Impact:
None
Recommendation:
The Planning & Zoning Commission unanimously (7-0) recommended approval at the June 18, 2020,
Meeting subject to the following conditions:
1. Building Plans are not fully reviewed at this time. Comprehensive building plan review will
take place with the building permit submittal.
2. On drainage plan, show the tie-in to the city’s system. Detailed engineering review will be
performed during engineering permit process. Plans will need to show sizes and slopes of
proposed storm drains.
3. A 63 linear foot encroachment into the 10’ landscape perimeter area on the western property
line.
4. Allowing for the existing 8’ fence in lieu of a brick wall screening requirement on the eastern
and northern property lines.
5. The staining, maintenance and replacement responsibility of the fence, including but not limited
to the integrity of the building elements or materials, shall be the sole responsibility of the
property owner. Such maintenance and/or repair shall be performed annually or more often as
needed.
Attachments:
1. PZ Staff Report
2. Site Plan
3. Landscape Plan
4. Elevations